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Vacation and Holidays (Faculty and Administrative/Professional Staff)
Members of the faculty, continuing lecturers,
administrative and professional staffs, and graduate
student staffs employed on an academic year basis
are on unpaid vacation leave during the periods of the
academic year when classes are not in session. The seven-calendar-day
period prior to the first day of classes each semester
and the periods between the end of classes and the final
date for submitting grade reports are not considered
vacation. Official University holidays falling within
the vacation periods are treated as vacation except
when classes are in session.
Members of the faculty and administrative staff
(classified as management 20A or professional 50A)
regularly employed on a 12-month basis accrue
22 vacation days a year. Vacation allowance is accrued
from the date of employment but may not be taken before
the completion of three months' employment.
Staff members classified as administrative,
professional assistant, cooperative extension educator,
and operations assistant accrue 15 working days of vacation the first
year, and 22 working days the second year and thereafter.
Vacation allowance is accrued from the date of employment
but may not be taken before the completion of three
months’ employment.
Vacation credits accrue on a monthly basis up to a
maximum of 44 working days. This maximum can be maintained
until vacation days are used.
Individuals terminating may be paid for a maximum
of 44 days of unused vacation. Individuals retiring
or whose appointments cease due to death will be paid
all accrued unused vacation up to a maximum of 44 days.
The vacation policy for faculty and administrative/professional
staff is detailed in Executive Memorandum C-46.
Graduate students employed on a fiscal-year basis
may be granted a maximum of 22 working days of vacation
at the same rate of pay they normally receive; i.e.,
those employed full time, 22 days at full pay; those
employed one-half time, 22 days at one-half pay, etc.
Vacation allowance is accrued from the date of employment
but may not be taken before the completion of three
months' employment. Vacation credits accrued in excess
of 22 working days are forfeited.
Graduate student staff members terminating their employment
with the University will not be paid for any unused
vacation, nor may their appointments be extended to cover
any unused vacation.
The vacation policy for graduate student employees
is detailed in Executive Memorandum C-31, dated
December 15, 1993. All other eligible leaves for graduate
student staff are documented in the Graduate Student
Employment Manual.
Table 1 shows vacation allowance as computed for faculty,
continuing lecturer, management, professional, and operations
and technical assistant, cooperative extension educator,
and graduate staff members.
| Table 1: Vacation
Accrual |
| Month |
Eligible
for 15 days |
Eligible
for 22 days |
| July |
1 |
2 |
| August |
2 |
2 |
| September |
1 |
1 |
| October |
1 |
2 |
| November |
1 |
2 |
| December |
2 |
2 |
| January |
1 |
2 |
| February |
1 |
2 |
| March |
1 |
1 |
| April |
2 |
2 |
| May |
1 |
2 |
| June |
1 |
2 |
The full vacation accrual for the first and last
month worked may be granted only if the person is in
a pay status for 15 calendar days, or longer in that
month. If a person is in a pay status for less than
15 calendar days, in that month, vacation accrual would
be prorated to the nearest half day.
The University provides 10 paid holidays each fiscal year. The holidays recognized by the University include:
Independence Day
– July 4
Labor Day – First Monday
in September
Thanksgiving Day – Fourth
Thursday in November
Friday following Thanksgiving
Christmas – December
25
Extra day at Christmas time
New Year's Day – January
1
Martin Luther King Jr. Day –Third
Monday in January
Memorial Day – Last Monday
in May
President's designated holiday
To be eligible for holiday pay, employees must be a regular employee in pay status on normally scheduled workdays both immediately preceding and immediately following the holiday. An employee on an approved, paid leave of absence (except worker’s compensation leave) is in pay status for purposes of holiday pay.
If required to work on a holiday, operations assistants
will receive premium pay at the rate of one and one-half
times their regular rate of pay for all hours worked
on the holiday. If a holiday falls on a regularly scheduled
day off, employees will have their holiday re-designated
to another normally scheduled workday within the same
workweek.
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