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OnePurdue
Photo of Purdue Employees
September 2005
Issue 2
The Enrollment and Student Affairs Team's Dan Collins (far left) speaks with Rab Mukerjea, chair of the ERP Implementation Steering Committee, Provost Sally Mason and President Martin Jischke during OnePurdue's Aug. 1 open house.
Photo by Steve Jones
Photo of Collins, Rab Mukerjea, Sally Mason and Martin Jischke
A Busy Month

This past month has been an exciting time for those involved with OnePurdue. The project was officially launched at an open house August 1 that was attended by President Martin Jischke, Provost Sally Mason and Executive Vice President and Treasurer Morgan Olsen. All three spoke of the importance of OnePurdue to a crowd of approximately 150, which included the OnePurdue Team, the project's two governing bodies and other guests, including members from the six OnePurdue advisory committees. (For more information, please read the complete story below.)

The team is also making plans for several town hall-style meetings with a number of groups at all four campuses. These will be good opportunities for people in the Purdue community to learn more about OnePurdue and how it will affect them. Watch this newsletter and the project's Web site for more information on these events as it becomes available.

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In this issue

Jischke, Mason and Olsen help launch OnePurdue

Town-Hall meetings

Frequently asked questions about OnePurdue

Meet the OnePurdue team

OnePurdue, by the numbers

Learn more about OnePurdue

How to contact OnePurdue

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Jischke, Mason and Olsen help launch OnePurdue

Photo of Morgan Olsen

Photo of Eric Schlene

Photo of Martin Jischke and Doug Sharp

Scenes from OnePurdue's August 1 open house: Top left, Executive Vice President and Treasurer Morgan Olsen addresses the OnePurdue Team and governance committees. Above, President Martin Jischke visits with members of the OnePurdue team: (from left) Anne Mejeur, President Jischke, Doug Sharp, assistant vice president for information and instructional technologies at Calumet, and Vicki Wayne. Mejeur and Wayne work on OnePurdue's Data and Infrastructure Team. At left, Eric Schlene (center), the Finance Team's technical lead, demonstrates one of the project's four PolyVision white boards to visitors; written text and drawings on it can be saved onto a computer for later viewing and storage, a technology helpful to the team.
Photos by Steve Jones


“OnePurdue will set us on a course for being among the truly great universities in this nation and the world.” With these words, President Martin C. Jischke officially launched the project during an open house in OnePurdue’s Research Park office August 1.

Provost Sally Mason and Executive Vice President and Treasurer Morgan Olsen also took part in the event, speaking to a crowd of about 150 people, which included the project team, representatives from SAP and BearingPoint, some members of the six OnePurdue advisory committees and the project’s two governing bodies, the OnePurdue Executive Oversight Committee and ERP Implementation Steering Committee. Olsen is the chair and Mason the vice chair of the Oversight Committee.

Jischke, Olsen and Mason also met individual team members and toured the facility in the newly named Ross Enterprise Center (the former Whirlpool Building).

“This project is the most comprehensive business-process modernization project ever undertaken at Purdue,” Jischke said, who described how the need for OnePurdue was prompted by the goal of “preeminence” as set out in the University’s five-year strategic plan.

The president noted that Purdue has been unable to achieve some of its goals due to several factors, including aging, redundant computing technologies and poorly-integrated enterprise data.

“For us to continue our progress, we must adopt best business practices and, concurrently, install contemporary administrative computing and business-intelligence technologies,” Jischke said.

Between now and June 2008, the OnePurdue team will install mySAP ERP software to replace most of the University’s current financial, human resources and student applications.

“These transformed and integrated business processes will transcend traditional institutional boundaries, whether they be departments or campuses. Thus, the shared processes will unite all Purdue University units. Hence, OnePurdue!”

Jischke listed several ways in which the $73 million project would benefit Purdue, including:

  • Seamless integration of all business processes
  • More electronic forms and signatures — and less paperwork
  • A single source of data to replace the multiple data “silos” that exist today
  • Real-time processing
  • Web-based self-services for all faculty, staff and students
  • Enhanced data security

“This is going to be a dramatic improvement to our University,” Jischke said. “(OnePurdue) is an essential part of our work in our land-grant missions for learning, discovery and engagement.”

Mason and Olsen also expressed enthusiasm and support for the project in their remarks, each noting the importance they place on OnePurdue’s success and their confidence in the project team.

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Town-Hall meetings

The OnePurdue Change Management and Training Team is planning three series of town hall-style meetings at each campus to help the entire University community learn more about this important project. These events will be broken into three primary topics:

  • Series 1: An Overview of OnePurdue (presented by OnePurdue Executive Director Gary Newsom), mid-September to mid-October
  • Series 2: An Overview of Changing Policies and Processes (presented by process owners), early spring 2006
  • Series 3: End-User Training and Ongoing Support Services (presented by the change management team), early summer 2006

The first event, held Aug. 31 at the Fort Wayne campus, surpassed expectations, drawing about 180 participants, said Colleen Robison, OnePurdue's director of change management and training. Upcoming town-hall meetings in the first series are listed below.

Campus Date Time Location Presenter
Calumet Oct. 3 6 — 7 a.m. Alumni Hall Gary Newsom
Calumet Oct. 3 9 — 10 a.m. Alumni Hall Gary Newsom
North Central Oct. 18 4 — 5 p.m. Assembly Hall, Room 202 Gary Newsom
North Central Oct. 19 8 — 9 a.m. Assembly Hall, Room 202 Gary Newsom
West Lafayette Sept. 26 10 — 11 p.m. Stewart 202 Gary Newsom
West Lafayette Sept. 27 10 — 11 a.m. Fowler Hall Gary Newsom
West Lafayette Oct. 10 1:30 — 2:30 p.m. Fowler Hall Gary Newsom

Schedules for later meetings will be published on the OnePurdue Web site and in future newsletters.

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OnePurdue FAQs

What is OnePurdue?
OnePurdue is the University’s three-year, enterprise-wide initiative that will change the way Purdue does business by integrating mission-critical enterprise data, information and business processes. Once fully implemented, OnePurdue applications will be used by virtually everyone in the University.

What is ERP?
Enterprise Resource Planning is a collection of software applications that uses a common database to integrate an organization’s business processes. For Purdue, this will include such business-critical processes as financial management, human resource management, student services and administration, and sponsored programs services and administration.

Do other schools have ERPs?
Yes. Many universities across the country — including major research institutions like Purdue — have already implemented their own ERP systems (or are in the process of doing so). In fact, Purdue is one of the last Big Ten schools to begin such a project.

When will this happen?
It’s happening now! After more than a year of planning and preparation, the project officially began May 1, 2005. (The entire team began work on OnePurdue July 1 in its new facility in Purdue Research Park.)

Which ERP software will Purdue use?
After a long and comprehensive selection process, Purdue chose SAP’s software package: mySAP ERP.

Who is doing this?
The OnePurdue team, now housed in the Ross Enterprise Center (the former Whirlpool Building) in Purdue Research Park. At its peak, about 156 people will be assigned full-time to the project. There are also two governing bodies and six advisory committees with representation from all four campuses and throughout the Purdue community.

How long will this take?
The ERP is divided into three major parts, or “modules” (financial, human resources and student applications) that will be implemented in stages over a three-year period. Financials and the first HR/Payroll module are expected to “go live” October 2006, with the two remaining HR modules in January and April 2007. The student applications, the most complex module, is projected to be finished in June 2008.

How will this benefit me?
In addition to being a modern, stable and more accurate system, OnePurdue will include a number of self-service functions not now possible. Students, for example, will be able to do such things as view transcripts, apply for financial aid and register online; faculty will be able to access class information and post grades online; and all employees will be able to manage benefits, request leave, change withholdings and more online. And that’s just the beginning.

How much will OnePurdue cost?
OnePurdue is the largest and most complex project — and certainly the biggest technology endeavor — ever undertaken by the University. Its total budget is approximately $73 million.

What is BearingPoint?
A firm which has guided numerous institutions in installing SAP software, BearingPoint is OnePurdue’s implementation partner. It will eventually have about 40 of its consultants serving on the team.

Will OnePurdue work on any computer platform?
Yes. One of the beauties of today’s modern, Web-based ERP systems is that they don’t depend on a particular desktop platform. So whether you’re using a Mac, Windows, Linux or UNIX, any computer with a qualified browser and Internet connection will be able to access the system.

My question wasn't answered here.
If you have a question that isn't addressed here or on the longer list of FAQs on the OnePurdue Web site, please write to us at onepurdue@purdue.edu and we'll do our best to answer it.

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Meet the OnePurdue team

There are more than 100 diverse and interesting people working on the OnePurdue team — the vast majority from within Purdue — and each month we will be profiling a few of them. In this issue, you will meet members of the Application Development, Finance, Data and Integration Teams. (Photos by Steve Jones.)

Photo of Ratnakar Merugureddy

Prior to joining the Application Development Team at OnePurdue, Ratnakar Merugureddy, served ITAP Enterprise Applications for three years as an analyst and programmer. After receiving a bachelor’s degree in Electronics Engineering from Osmania University in Hyderabad, India, in 1984, he worked in a number of information technology positions in both India and the United States, including team lead, data base administrator and systems analyst. Ratnakar also received a master’s degree in software systems from Birla Institute of Technology and Science in Pilani, India, in 1991. He has been part of many ERP implementations for multinational corporations in Minnesota and Wisconsin. Ratnakar lives in West Lafayette with his wife, Vidya. He enjoys spending time with their two daughters, daily walks, gardening, playing tennis and vacations.


Kristi Stine, CPA, joined OnePurdue’s Finance Team as an expert in general ledger and reporting. She began her career at Purdue in 2000, serving as the agriculture accountant and business manager for the Purdue Agriculture Centers before transferring to Accounting Services as an accounting data analyst. Kristi graduated from Purdue in 1993 with a bachelor’s in accounting from the Krannert School of Management, a degree she earned while balancing both student and family life, including raising a 3-year-old son and 6-year-old daughter. “I'm always looking for a challenge and enjoy learning new things,” she said, explaining her decision to become part of OnePurdue. Kristi has been married to her husband, Steve, for 26 years. Her daughter Sina is now a senior at Purdue and son Matthew a freshman at Lincoln Christian College. She enjoyed raising her kids and likes teenagers so much that she continues to serve as a senior high youth coach at her church. Now that her children are grown, Kristi is also looking forward to spending more time with her husband and enjoying some of her lifelong hobbies: sewing, photography and playing in the dirt (i.e., flower gardening). Photo of Kristi Stine

Photo of Patricia Wilson Patricia Wilson, PMP, is the technical lead for the Data and Infrastructure team. Prior to joining OnePurdue, she served as a project manager in ITaP Enterprise Applications (ITEA). Her most recent assignment was project manager for the Data Readiness Project, a pre-OnePurdue initiative that inventoried the University’s legacy files, acquired tools, set standards and began the data-analysis effort that is now part of OnePurdue. Pat has held a variety of positions during her 28 years in ITEA, including programmer, systems analyst, lead systems analyst, manager and project manager. Pat received a bachelor's degree in computer science from the University of Dayton in 1974 and earned Project Management Certification in 2004. Her oldest son works in Indianapolis; she also has a daughter entering her senior year at the University of Arizona and a son who is senior at West Lafayette High School, so next spring will be busy time for Pat, with two graduations in the same month.
OnePurdue, by the numbers

OnePurdue Budget: $73,346,636

Estimated number of OnePurdue-application users: 78,756

Square footage of OnePurdue's office: 30,000

Combined years of Purdue experience of OnePurdue team: 1,333

Non-OnePurdue staff involved in project governance committees: 105

OnePurdue employees: 100

University departments represented by OnePurdue subject-matter experts: 30

BearingPoint consultants: 27

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Learn more about OnePurdue

Explore the new OnePurdue Web site at http://www.purdue.edu/onepurdue. We are adding new content, updating information and improving it every day, so check back often.


How to contact OnePurdue

Business Hours:
Monday — Thursday, 7:00 a.m. — 6:00 p.m. (Closed Fridays)

Address:
OnePurdue
Ross Enterprise Center
1801 Kalberer Road
West Lafayette, IN 47906

Phone, Fax:
office: (765) 494-2400
fax: (765) 464-2233

General OnePurdue Mailbox (for project-related questions and comments):
onepurdue@purdue.edu

Campus Mail Building Code: ROSS

Directions:
For printable driving directions (with maps) to OnePurdue's office, please visit the "Quick Links" section on the left side of the OnePurdue home page.

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