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OnePurdue
Photo of Purdue Employees

Winter 2006
Issue 6

ESA thank you note Valentine Message From left, Kee Lee, Coleen Karle and Nicole Dambroski, members of OnePurdue's Enrollment and Student Affairs (ESA) Team, share a light moment on an February morning. Each of the OnePurdue functional and technical teams wrote Valentine's Day-inspired messages back to home departments to show appreciation to all the University staff members who have lent their support to the project.
Photo by Steve Jones
In this issue

More town-hall meetings planned for spring

Adeniyi joins OnePurdue management staff

Training to begin this summer

First finance, HR software releases on schedule for October

Meet the team

Learn more about OnePurdue

How to contact OnePurdue

Subscribe to this newsletter

More town-hall meetings planned for spring

A second round of town hall-style meetings about OnePurdue are now being scheduled for spring.

The first series of these events, presented last fall by OnePurdue Executive Director Gary Newsom, focused on giving a general introduction to the project. The next set of meetings this spring, titled “An Overview of Changing Policies and Processes,” will be presented jointly by the OnePurdue “process owners”: John Beelke, director of human resource services, Doug Christiansen, dean of admissions and assistant vice president for enrollment management, and University Comptroller John Shipley.

These meetings will be offered at all four Purdue campuses and provide more information about the project.

Details about the new town-hall meetings will be published in this newsletter, on the OnePurdue home page, and in Inside Purdue and other mailings once the schedule has been confirmed.

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Adeniyi joins OnePurdue management staff
New Director Adedayo Adeniyi is OnePurdue's new interim director of change management and training.
Photo by Steve Jones
photo of Adedayo Adeniyi

Adedayo Adeniyi has joined OnePurdue as its interim director of organizational change management and training, announced Gary Newsom, the project’s executive director.

On leave from his position as assistant director for human resources training and development, Adeniyi has several years of experience in the areas of human resource management and organizational development. He had been serving as a consultant to Purdue’s Human Resource Services since September 2003 before joining OnePurdue in January 2006.

“We are fortunate to have Adedayo on the team,” Newsom said. “His background will be an invaluable asset to the project as we enter into new phases this year when training and change management will become critical to OnePurdue’s success.”

In his new appointment, Adeniyi will oversee all change management activities in the project, including training and communications.

“This is one of the most important initiatives ever undertaken by the University,” Adeniyi said, “and I am pleased to be part of it.”

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Training to begin this summer

As more people at each Purdue campus become aware of OnePurdue and the changes it will bring, one of the first questions people often ask is about learning the new systems.

“Will I be trained? How? When? Who will train me? Where will it be?”

Although the initial releases of the new financial and human-resource (HR) applications will begin October 2 of this year, the day-to-day work of the University must, of course, go on as usual — even as people are being trained. Training, therefore, will continue after the various parts of OnePurdue go into production (or “go live”) and while departments move from old, familiar systems to new ones.

Balancing all these needs is the challenge of the project’s Change Management and Training team.

“Training plays a key role in aiding employees through this transition period,” said Dave Jones, associate director for organizational change management and training, who is helping to coordinate and develop training activities.

Based upon what the team has learned from both change-management experts and other universities who have installed similar systems, Jones said that the best way to proceed (a concept often referred to as “best practices” among the OnePurdue team) is to begin training no sooner than six to eight weeks prior to a go-live date. (Releases will go live at different stages beginning October 2006, through 2007 and into 2008.)

In keeping with established best practices, then, the financial and HR training will start in early- to mid-August and run through October, Jones said, and his training team will establish “training networks” designed to work closely with supervisors to schedule and coordinate training activities for their staffs.

“Using this type of training strategy will ensure that participants retain the key skills they learn, and that these skills are applied consistently by all users in their jobs.”

Jones explained that there are many factors driving OnePurdue’s approach to designing its training strategies.

“One major aspect of this is the sheer number of people (often called “end users”) who will need to learn the new systems. We also need to carefully consider where they’ll need to be trained.

“Finally, people learn in different ways, so end-user training will be accomplished using a combination of methods, including (but not limited to) classroom-facilitated instruction, computer-based training (usually called simply ‘CBT’) and distance learning.

“Each of these – the number of people needing training, training locations and using appropriate techniques — is a key variable that we need to think about and manage as we plan this complex and critical part of OnePurdue’s implementation.

“As much as anything else done during this project, training is one of the most important because it involves Purdue’s greatest asset — its people — and that’s the way we’re designing the training, too.”

The Change Management and Training Team is interested in hearing the thoughts from the Purdue community about the training OnePurdue employees will receive, Jones said. “If anyone has a training-related comment or question, please send it to the project’s mailbox: onepurdue@purdue.edu. It will be routed to the right person for a response.”

As more information concerning end-user training becomes available, it will be published in OnePurdue’s electronic newsletter, new@OnePurdue, the current issue of which is always accessible from the project’s home page, www.purdue.edu/onepurdue.

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First finance, HR software releases on schedule for October

where_we_are_graphic

Where we are now

Click on the roadmap above for a detailed project timeline (PDF).
Click here for descriptions of all project phases.

Finance and Human Resources

With the first go-live dates only about seven months away, OnePurdue continues to move forward, with both its Finance and HR teams now in the third of five project phases: Realization.

During this phase — as seen in the roadmap graphic above — the teams are configuring the Finance and HR modules and implementing processes that were defined in the “blueprint” document that was finalized last December during Phase 2. (The blueprint spells out what OnePurdue will look like once it has been fully implemented.)

Enrollment and Student Affairs

The Enrollment and Student Affairs (ESA) Team is currently developing its own blueprint document, and will begin its Realization Phase in April.

Although dates are still subject to change, there will be several significant milestones for OnePurdue over the next few months, including:

  • April: The Enrollment and Student Affairs Blueprint will be submitted to the two OnePurdue governance committees for approval. The ESA team will enter its own Realization phase (Phase 3).
  • May: Testing of new finance processes is scheduled to begin.
  • June: Testing of the new HR systems is scheduled to begin.
  • August: Phase 4 (Final Preparation), data conversion and training will begin for the new financial and HR systems.
  • October: The first releases of the financial and HR systems will go into production ("go live") as the Finance and HR teams' final project phase (Go Live and Support) gets under way. (Only one part of HR, e-recruitment, will go live in October, while all but the travel component will be released for Finance this month.
  • January 2007: The remaining HR applications and the final piece of the Finance module will be released.

A description of each project phase can be found here: http://www.purdue.edu/onepurdue/about/onepurdue_asap.shtml.

Click the roadmap graphic above for a detailed project timeline.


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Meet the team

photo of amy clawson
Amy Clawson

A business services staff member for nearly six years, Amy Clawson is a recruitment and employment specialist on OnePurdue’s Human Resources Team. After graduating from Purdue in 1999 with a bachelor’s degree in management, she began working at the University soon thereafter, and served Human Resource Services in a variety of roles, most recently as a recruiter, a position that was expanded two years ago to include University Wide Recruitment Coordinator responsibilities. Amy received her SHRM certification in 2003. A lifelong resident of the Lafayette/West Lafayette area, she enjoys yard work, bicycling and spending time with friends and family. Amy and her husband, Matt, have a dog, Travis, a cat, Gracie, and are expecting their first child (a boy) in March.

Prior to joining OnePurdue’s Enrollment and Student Affairs Team last summer as a financial aid expert, Robyn Poole worked in Purdue’s Division of Financial Aid for 16 years, most recently as its associate director of information technology, supervising the department’s programming staff and senior management for the Needs Analysis, Federal Pell Grant and Central Processing Services units. She graduated from Henderson State University in Arkadelphia, Ark., in 1982 with a bachelor’s degree in accounting, and six years later moved to Indiana with her husband, Jim, to be closer to her family. Robyn’s passion is animals, and she spends much of her spare time volunteering for North Central Indiana Spay/Neuter and Rescue Services, which promotes feline and canine rescue, adoption and an affordable spay and neuter program aimed at ultimately eliminating euthanasia as a method of controlling animal overpopulation and finding good homes for all homeless cats and dogs.

photo of robyn poole
Robyn Poole's computer monitor is adorned with a picture of Sputter, one of her favorite cats.
Photos by Steve Jones

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Learn more about OnePurdue

Explore the OnePurdue Web site at www.purdue.edu/onepurdue. New content and updated information is added almost daily, so check back often for the latest news and information about this important project.

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How to contact OnePurdue

Business Hours
Monday — Thursday, 7:00 a.m. — 6:00 p.m. (Closed Fridays)

Address
OnePurdue
Ross Enterprise Center
1801 Kalberer Road
West Lafayette, IN 47906

Phone Numbers
office: (765) 494-2400
fax: (765) 464-2233

OnePurdue e-mail
onepurdue@purdue.edu (for project-related questions and comments); you can send messages directly from OnePurdue's home page (“Contact OnePurdue”).

Campus Mail Building Code
ROSS

Directions
For printable driving directions (with maps) from all four campuses to OnePurdue's office in Purdue Research Park, please visit the “Quick Links” section on the left side of the OnePurdue home page.

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Subscribe to this newsletter

To subscribe to this newsletter, simply go to the OnePurdue home page and look on the right side for the box labeled “Sign up for the OnePurdue Newsletter.” Enter your name, e-mail address and click the “Submit” button. That's it! (Please make sure that you enter your name and e-mail address or we will not be able to process your subscription request.)

new@OnePurdue is published by the Office of University Periodicals. Please direct all questions and comments about this newsletter to onepurdue@purdue.edu.

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