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OnePurdue
Photo of Purdue Employees

March/April 2007
Issue 16

Photo of Kyle Mulcrone and Gene Farmer
Photo by Steve Jones

Testing HR data
Kyle Mulcrone (left), benefits coordinator at Purdue North Central, and Gene Farmer, a time and attendance specialist on OnePurdue's Human Resources Team, solve a problem during a day of HR parallel testing in the Ross Enterprise Center. Several staff members from all four Purdue campuses participated in entering time data during two days of the tests, which compared April 2006 “legacy” payroll data with data that was converted for use in the new OnePurdue HR systems. These systems are scheduled to go live this summer.

In this issue

Savings option offered to faculty and academic-year staff

Oneal named interim leader of Finance Team

HR Team showcases transitional processes

OnePurdue conducts AIMS workshops for grants management


New on the OnePurdue Web site


Learn more about OnePurdue


How to contact OnePurdue


Subscribe to this newsletter

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Savings option offered to faculty and academic-year staff
Prior to the start of the fall 2007 semester, all faculty and staff members paid on an academic-year schedule will be able to sign up for a Purdue salary-savings plan. This will allow them to set aside earnings from the academic year to be paid in May, June, July and August.

The intent is to approximate a 12-pay-per-year schedule.

This savings plan, which will not pay interest, is being offered in response to some faculty requests for a 12-pay-per-year option. It will begin following the July implementation of the new OnePurdue payroll system.

“We are glad to be able to offer this option to accommodate requests from the faculty,” said John Beelke, director of Human Resource Services.
Photo of John Beelke
John Beelke (File Photo)
“But clearly this is just one mechanism for academic-year faculty and staff to address the variability in their pay. We expect most will prefer to earn interest on their academic-year income while it’s being set aside for use in the summer, and it’s certainly possible to establish a similar arrangement at a bank or credit union in order to receive interest on that income.”

Beelke also pointed out that all monies set aside in the savings program are taxed before they are withheld because taxes must be taken at the time the money is earned.

Additional information about how to use the program, how and when to enroll is forthcoming. Updates will be published in Inside Purdue, this newsletter and on the OnePurdue Web site.


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Oneal named interim leader of Finance Team
Photo of Cindy Oneal Cindy Oneal will lead the OnePurdue Finance Team through the project’s next software release this summer.
Photo by Steve Jones

Cindy Oneal, an accounts payable specialist on OnePurdue's Finance Team, has been named interim team lead through the project's second software release (Release 2) this summer, announced University Comptroller John Shipley in March.

Shipley, who assumed oversight and leadership of the team in October 2006 and guided it through the Feb. 6 release of OnePurdue's financial applications (Release 1), will now devote more time to his duties as comptroller.

Shipley also serves on OnePurdue’s ERP Implementation Steering Committee and chairs the OnePurdue Financial Management Advisory Committee.

“I appreciate Cindy's willingness to assist during this time as we continue to support Release 1 and develop Release 2,” said Shipley. “She will provide day-to-day support for the Finance Team and be the liaison back to me in my continued role as process owner for Finance.”

The Human Resources Team dedicated its resources to the finance implementation, Oneal said, and the Finance Team now is helping prepare for the July HR/payroll rollout and the remaining finance modules, including travel and budget.

“We’re heavily involved in Release 2, supporting payroll postings and integrations with finance modules,” she said. “As always, the challenge is in balancing tasks.”

Oneal has worked at Purdue for almost 15 years and served as the manager of financial operations in Business Services Computing before joining OnePurdue in July 2005.

The search for a permanent Finance Team lead will begin after Release 2 has been implemented.


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HR Team showcases transitional processes

OnePurdue’s Human Resources Team presented a showcase in March of new HR transitional and system inquiry processes to help University business users learn about important changes that came with the first release of the new systems Feb. 6.

Facilitated by Sheryl Gick, a business process specialist on the HR Team, this event focused on the OnePurdue HR transitional processes and system inquiry tips and techniques. Participants learned how to look up employee, position and organizational unit data in OnePurdue.

“Since the new transitional and inquiry processes went live with Release 1, those attending the showcase could jump right in and experience them first-hand,” said HR Team Lead Susan Davis.

Both the presentation slides and a Breeze recording of the showcase are available on the OnePurdue Web site via these links.

The HR Team held a showcase on data validation processes March 28, and another is planned for April 2. For information on attending this event, please contact Sheryl Gick at slg@purdue.edu or Peg Jasper at pjasper@purdue.edu.


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OnePurdue conducts AIMS workshops for grants management

Photo of Cindy Brewer
Photos by Steve Jones


Photo of Sherron Myers and Liz Rulli
On Feb. 28, OnePurdue held the first of 14 AIMS Grant Management (GM) workshops for Business Services personnel. AIMS (Account Information Management System) is a OnePurdue reporting tool for grants, funds and project management. After completing these workshops, participants will coach faculty members in their departments in using the new GM processes. At left, Cindy Brewer, assistant director for financial affairs at ITaP, concentrates during a March 8 session. Above, Sherron Myers (left), an account clerk in the agronomy department, is helped by Liz Rulli, director of financial affairs in the Office of the Vice President for Research. Rulli served as a subject matter expert in several workshops. 271 Purdue staff members attended the GM sessions, which ended March 26.


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New on the OnePurdue Web site

The OnePurdue Web site is updated every day, so check it often for the latest project information and news. Here are a few new additions:

Information about SunGard Higher Education and its Banner package, the software that will comprise OnePurdue's new student-related applications

Quick Reference Cards and Job Aids

How to look up OnePurdue user roles (Users of Release 1 applications only)

Release 2 OnePurdue Training Course Catalog
(As of March 21, 2007, the only Release 2-specific course listed in this catalog is HRPA 150: System Inquiry).


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Learn more about OnePurdue

Explore the OnePurdue Web site at www.purdue.edu/onepurdue. New content and updated information is added daily, so check back often for the latest news and information about this important project.


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How to contact OnePurdue

Business Hours
Monday-Thursday, 7 a.m.-6 p.m. (Closed Fridays)

Address
OnePurdue
Ross Enterprise Center
1801 Kalberer Road, Suite 1
West Lafayette, IN 47906

Phone and Fax (Not for OnePurdue help)
office: (765) 494-2400
fax: (765) 464-2233

NOTE: If you have specific questions about using OnePurdue, please do not use the general office number or e-mail address at left. Instead, you will receive help more quickly by contacting the OnePurdue Support Center at:

e-mail: onephelp@purdue.edu
phone: (765) 49-46000

For all OnePurdue training-related questions, please contact the Training Help Desk at:

e-mail: oneptrain@purdue.edu

e-mail
onepurdue@purdue.edu (for general questions and comments)
You can also send messages directly from OnePurdue's home page. See “Contact OnePurdue” in the left column.

Campus Mail Building Code
ROSS

Directions
For printable driving directions (with maps) from all four campuses to OnePurdue's office in Purdue Research Park, please visit the “Quick Links” section on the left side of the OnePurdue home page.


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Back Issues

Missed an issue of new@OnePurdue? Only recently subscribed? Previous newsletters (dating back to August 2005) can be found here on the OnePurdue Web site.


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new@OnePurdue is published by the Office of University Periodicals. Please direct all questions and comments about this newsletter to onepurdue@purdue.edu.

 

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