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OnePurdue
Photo of Purdue Employees

July 2007
Issue 19

OnePurdue's first payroll
Members of OnePurdue's Human Resources team and Purdue's Payroll Department celebrate the start of the first payroll in the new system June 26. Exchanging high fives are Rick Miller (far left), a payroll specialist on the HR team, and Payroll Manager Gail Holzer (center). Holzer had just started the first OnePurdue payroll run for biweekly staff. The first payroll for monthly paid employees will be run July 26.
Photo of First Payroll Run Celebration
Photo by Steve Jones
In this issue
Olsen praises HR rollout New on the OnePurdue Web site
Scheduling functions move to Enrollment Management Learn more about OnePurdue
Workshops, showcases planned for new finance report training How to contact OnePurdue
Purdue to get inside view of Banner from August workshops Subscribe to this newsletter
Tentative “go-live” dates set for Banner implementation Read back issues
Key terms

 

Olsen praises HR rollout
Photo of John Beelke, Jim Almond and Sue Davis
Photo by Steve Jones
Jim Almond (center), vice president for Business Services, throws a symbolic switch to mark the release of OnePurdue's human resource applications. Looking on is John Beelke (left), director of Human Resource Services, and HR Team Lead Susan Davis.

Thanks to countless hours of work by staff at Purdue campuses, OnePurdue’s human resources and payroll systems are now working alongside the financial systems that went live in February.

“I want to express my appreciation to everyone who has helped make this implementation a success,” said Morgan R. Olsen, executive vice president and treasurer.

“OnePurdue’s success would not be possible without the ongoing patience, dedication and hard work by staff members at all four campuses. The release of this latest component marks the culmination of considerable effort and countless hours of work.”

The first payroll using OnePurdue was run July 2. Systemwide, about 13,000 biweekly paid staff, including student workers, received pay under the new system. Monthly paid staff — another 13,000 across all campuses — will receive their first pay July 31. Enhanced online salary statements, via OnePurdue's new Employee Self-Service, also were generated and are available to faculty and staff.

“This release provides an unparalleled level of integration for the University’s business systems and processes,” Olsen said. “From the beginning, our project teams have focused on meeting the needs of Purdue’s schools, colleges and departments. We have reached another milestone, but certainly, there is more to do. I ask that all faculty and staff continue to support our Business Services colleagues as they manage the transition to the new systems.”

This transition to new business applications poses a challenge for the entire organization, Olsen said, but the user support system in place should help.

Business office and payroll staff are available to help faculty and staff if the need arises. In addition, online support is available by clicking the “Get Help” button on OnePurdue’s home page. The OnePurdue Support Center also is available at (765) 494-6000 or onephelp@purdue.edu.

More functionality will be added to current applications as the OnePurdue team works toward release of the travel module.

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Scheduling functions move to Enrollment Management

In a plan approved June 6 by Provost Sally Mason, the responsibility for student registration, class schedule preparation and classroom assignments will transition to the Office of Enrollment Management and assigned to the Office of the Registrar.

An integral part of the 2008 release of OnePurdue’s student applications, Banner, the move is expected to be completed by this September.

“This transition is in line with OnePurdue’s overall vision and plan to integrate two other applications with Banner: Ad Astra’s Astra Schedule and Platinum Analytics,” said University Registrar Bob Kubat. Astra Schedule is a space scheduling tool and Platinum Analytics will perform course demand analysis and help Purdue plan course offerings.

Photo of Bob Kubat Kubat

(Banner is SunGard Higher Education’s academic and administrative software package that will comprise the bulk of OnePurdue’s Enrollment and Student Affairs (ESA) implementation. Read more about SunGard Higher Education and the individual Banner modules included in OnePurdue here.)

Training for key staff members will start in July, beginning with courses in registration and fee assessment, among others.

“We are strategically aligning both processes and people with the future of Purdue’s student systems,” Kubat said.

To assist in implementing Banner, Astra Schedule and Platinum Analytics, a work group has been formed to address registration processes and procedures, in addition to other related activities. Currently comprised of 16 members, this group includes representatives from every school and college, OnePurdue staff and the Office of the Registrar. Kubat said that others will be added at appropriate times as the Banner implementation progresses. These will include students, representatives from the Bursar’s Office and other administrative offices (e.g., Continuing Education).

Student input also will be sought regarding priorities for the timing of registration for student cohorts, scheduling of drop/add periods, wait lists and other issues.

“Using Banner, we will manage the opening and closing of sections and seats, in addition to handling prerequisites and reservations, throughout a registration period,” Kubat said. “This will help ensure that all students will have classes available to them.” Policies and priorities for these processes will be determined by the work group.


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Workshops, showcases planned for new finance report training

The OnePurdue Training team will conduct workshops and showcases in July and August on new finance and report training.

Two of the two-hour showcases, Understanding the Difference Between Finance Ledgers for Reporting, were conducted July 12 and 19; the final one is scheduled for July 23:

Showcase Dates
Date Time Location
Thursday, July 12 10 a.m.-noon Rawls Hall 1086
Thursday, July 19 10 a.m.-noon Rawls Hall 1086
Monday, July 23 10 a.m.-noon Lawson Computer Science Building 1142

 

The half-day workshops, FICOFM Most Frequently Used Reports, will be offered on nine occasions:

Workshop Dates
Date Time
Friday, July 20 8 a.m.-noon
Tuesday, July 24 8 a.m.-noon
Wednesday, July 25 1-5 p.m.
Thursday, July 26 1-5 p.m.
Tuesday, July 31 8 a.m.-noon
Wednesday, Aug. 1 8 a.m.-noon
Thursday, Aug. 2 8 a.m.-noon
Wednesday, Aug. 8 1-5 p.m.
Thursday, Aug. 9 8 a.m.-noon

Click here for more details on these showcases and workshops.


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Purdue to get inside view of Banner from August workshops

To help Purdue get ready for Banner, two days of workshops, led by representatives from Wichita State University (WSU), will be held Aug. 6-7 on the West Lafayette campus.

“Wichita State had a successful Banner implementation, and we would like to learn from their experiences,” said University Registrar Bob Kubat. “This will be a good opportunity for Purdue leaders to get an inside view of what’s involved and the challenges ahead.”

WSU’s Assistant Vice President Dianne Coleman and Becky North, WIN user support and training coordinator, will help lead the workshops; both will speak about their experiences implementing Banner.

WIN (WSU Information Network) is the name of the ERP (Enterprise Resource Planning) system at WSU, as OnePurdue is the name of Purdue’s ERP.

These workshops will cover three primary topics: departmental preparedness, training and user support. They also will include workshops on strategies for leaders. 

“This will help us prepare for our own Banner implementation,” Kubat said.

Invitations to the workshops soon will be sent to associate deans, directors and department heads.


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Tentative “go-live” dates set for Banner implementation

Purdue will continue using student legacy systems until summer 2008. Here are two other significant milestones. (Note: These are projected and tentative dates — and subject to change.)

Date
Milestone
February 2008 Banner Financial Aid goes into production to support the fall semester.
Fall 2008
First Banner Registration (for spring 2009 semester)


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Key terms

The language of OnePurdue can be confusing, and now that hundreds of University staff members have become more involved with the project, many new terms are becoming more widespread. Below are a few of the more common ones that you may be hearing around your department. (A comprehensive list can be found on the Glossary, Acronyms and Abbreviations page on OnePurdue's Web site.)

Banner
A package of software modules from SunGard Higher Education that will comprise OnePurdue's new enrollment and student affairs applications. Read more here.

BW
Business Warehouse: SAP's term for where University data will be stored for use in its systems.

EDW
Enterprise Data Warehouse: Where Banner data is stored.

ESS
Employee Self-Service

Go-Live
The term used to denote when individual modules of OnePurdue will go into production.

Luminis
Short for Banner Luminis, the portal through which users will access Banner. Read more here.

ODS
Operational Data Store: A reporting environment that reports at the transactional detail level. (EDW reports at the summary level). Read more here.

Portal
The Web interface that will be used to access the new OnePurdue systems, including Employee Self-Service.

PUID
Purdue University IDentification: A 10-digit number that serves as a unique identifier for each faculty and staff member and student. Read more here.

Salary Statement
Also known as a pay stub or check stub.

SAP
The ERP software vendor selected to provide OnePurdue's new financial and human resource systems. (Although SAP's German name translates into five English words — Systems, Applications and Products in Data Processing — it is known simply as “SAP.”)

SRM
Supplier Relationship Management: the Web-based SAP module that replaced Purdue's previous e-procurement system, Ariba. SRM includes contracting, bidding and requisitioning components.

SunGard Higher Education
The company selected to provide OnePurdue's new enrollment and student affairs applications, a software package called Banner. Read more here.

TDA
Tax-deferred annuity

Xtender
Short for Banner XtenderSolutions, an imagining and document management tool. Read more here.


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New on the OnePurdue Web site
The OnePurdue Web site is updated every day, so check it often for the latest project information and news, including notices of system outages, both scheduled and unscheduled. Below are a few new additions to the site.

Getting Ready for OnePurdue: What You Need to Know (July 2007)


July issue of ESAnews, the electronic newsletter about OnePurdue's Enrollment and Student Affairs implementation

New Human Resources FAQs
Screenshot of OnePurdue Home Page


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Learn more about OnePurdue

Explore the OnePurdue Web site at www.purdue.edu/onepurdue. New content and updated information is added daily, so check back often for the latest news and information about this important project.


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How to contact OnePurdue

Business Hours
Monday-Thursday, 7 a.m.-6 p.m. (Closed Fridays)

Address
OnePurdue
Ross Enterprise Center
1801 Kalberer Road, Suite 1
West Lafayette, IN 47906

Phone and Fax (Not for OnePurdue help)
office: (765) 494-2400
fax: (765) 464-2233

NOTE: If you have specific questions about using OnePurdue, please do not use the general office number or e-mail address at left. Instead, you will receive help more quickly by contacting the OnePurdue Support Center at:

e-mail: onephelp@purdue.edu
phone: (765) 49-46000

For all OnePurdue training-related questions, please contact the Training Help Desk at:

e-mail: oneptrain@purdue.edu

e-mail
onepurdue@purdue.edu (for general questions and comments)
You can also send messages directly from OnePurdue's home page. See “Contact OnePurdue” in the left column.

Campus Mail Building Code
ROSS

Directions
For printable directions (with maps) from all four campuses to OnePurdue's office in Purdue Research Park, please select “Driving Directions” under the “About OnePurdue” menu in the upper-left corner of OnePurdue's home page.


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Subscribe to this newsletter

To subscribe to new@OnePurdue, go to the OnePurdue home page and look in the right column for the box labeled “Sign up for OnePurdue's monthly e-newsletter.” Enter your name and e-mail address and click the “Submit” button. (Please make sure that you enter both your name and e-mail address or we will not be able to process your subscription.)


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Read back issues

Missed an issue of new@OnePurdue? Only recently subscribed? Previous newsletters (dating back to August 2005) can be found on the OnePurdue in the News page of this Web site.


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new@OnePurdue is published by OnePurdue. Please direct all questions and comments about this newsletter to onepurdue@purdue.edu.

 

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