Photo by Steve Jones

New financial system launched
From left, University Comptroller John Shipley; Morgan Olsen, executive vice president and treasurer; and Jim Almond, vice president for Business Services, celebrate the release of OnePurdue’s financial system Feb. 5 after turning on a symbolic switch to mark the occasion. Shipley also serves as the team lead of the Finance Team. See more go-live pictures below.

Photo by Judy Casey

Photo by Steve Jones

For faculty and staff members working under an academic-year pay schedule, important changes will be coming when OnePurdue’s new human resources and payroll modules go live this summer.

First announced in February 2006, these changes will begin this June and July, when the new OnePurdue payroll system will be implemented. In a Feb. 12, 2007, memo from Provost Sally Mason, she reminded all academic-year-paid faculty and staff that academic-year pay will continue to be disbursed in 10 monthly payments, although the amounts in each check will not be the same as they are today.

“A 10-pay schedule was developed after a faculty survey showed a preference for 10 monthly pays rather than a nine-pay alternative,” Mason said. “The 10-pay schedule was deemed the best fit for Purdue to balance faculty wishes without compromising the accuracy, efficiency or future upgrade potential of the OnePurdue systems.”

The new pay schedule calls for eight month-end payments from September through April, each worth one-ninth of one’s annual salary. The final ninth will be divided, with one-half paid in August and the other in May.

The current 10-equal-pay schedule requires a significant amount of manual work. If it were to be continued within OnePurdue’s SAP applications, routine partial payments, mid-month adjustments and other commonly made changes would require manual intervention, which would result in lost efficiency.

The newly configured 10-pay schedule will allow for the new software to fully automate the academic-year payroll at all four Purdue campuses, thus providing both increased efficiency and fewer opportunities for manual mistakes.

It also will require fewer payroll “runs” per year, which will lower the risk of running a late payroll or missing deadlines in transmitting funds.

The faculty survey revealed some interest in an option to receive 12 monthly payments on an annual basis, Mason said, so Purdue will offer a savings option this fall that will allow academic-year faculty and staff members to set aside some of their September-through-April earnings to be disbursed in May, June, July and August.

Other changes for academic-year-paid employees
Following are more payroll changes that will affect only those working under an academic-year-pay schedule:

Summer pay will shift from biweekly to monthly. To make this transition, the June 22 payroll will include an advance on payments for the last five workdays in June. The regular end-of-month pay schedule will then begin in July.

Purdue deductions will be taken in higher-paid months. Health insurance and some other deductions will be taken during the eight months when pay will be at its highest. Contributions to retirement accounts will continue to be made with all pay dates.

Questions about the new academic-year-pay schedule?
OnePurdue has created a Web page with more detailed information on upcoming changes to academic-year pay. Click here to read more.

In addition, Human Resource Services is offering information sessions about these pay changes for faculty and staff members who request them. To find out more, please call Employee Relations at the West Lafayette campus: 49-47390.

For other questions about academic-year-pay changes, please contact your business office or Human Resource Services.

Payroll changes that will affect everyone
OnePurdue also will bring other payroll changes that apply to all employees, including:

Those with multiple positions will get one monthly payment. Employees with multiple positions that pay both biweekly and monthly will be paid for all positions in one month-end payment.

E-mail notifications will begin. Direct-deposit users will be notified of their payments via e-mail rather than through campus mail (as it is currently done). Each e-mail will point employees to the OnePurdue Employee Self-Service Web site, where individual pay information will be password protected.

For information and updates on OnePurdue’s HR implementation, in general, please go to the Human Resources Information Web page.

Return to contents