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OnePurdue
Photo of Purdue Employees
February 2007
Number 15

Photo of John Shipley, Morgan Olsen and Jim Almond
Photo by Steve Jones

New financial system launched
From left, University Comptroller John Shipley; Morgan Olsen, executive vice president and treasurer; and Jim Almond, vice president for Business Services, celebrate the release of OnePurdue’s financial system Feb. 5 after turning on a symbolic switch to mark the occasion. Shipley also serves as the team lead of the Finance Team. See more go-live pictures below.

 

In this issue

New OnePurdue finance system goes live

Changes in store for academic-year-pay schedule

OnePurdue Support Center ready to help


User Support at Calumet, IPFW and North Central

New on the OnePurdue Web site

Learn more about OnePurdue

How to contact OnePurdue

Subscribe to this newsletter

Back Issues

 

New OnePurdue finance system goes live

Photo of Jim Almond and Kendra Merriman
Photo by Judy Casey

Photo of Gary Newsom and Andy Waters
Photo by Steve Jones

Photo of Anne Mejeur and Andy Waters
Photo by Steve Jones
Historic Day
Top left, Vice President for Business Services Jim Almond (left) reviews the first checks generated by the new financial system with Kendra Merriman, assistant comptroller for disbursements. Three checks and one employee reimbursement via direct deposit were generated as part of the final quality-assurance tests conducted prior to opening the new financial system for production. Above, OnePurdue Executive Director Gary Newsom (left), and Andy Waters, senior director of ERP implementation, stand with the symbolic “on” switch used to denote the first release of OnePurdue. At left, Waters holds a proclamation celebrating the go-live as Anne Mejeur of the Business Warehouse Team adds her name to those of other project team members. OnePurdue's next software release will be for human resources this summer.

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Changes in store for academic-year faculty and staff

For faculty and staff members working under an academic-year pay schedule, important changes will be coming when OnePurdue’s new human resources and payroll modules go live this summer.

First announced in February 2006, these changes will begin this June and July, when the new OnePurdue payroll system will be implemented. In a Feb. 12, 2007, memo from Provost Sally Mason, she reminded all academic-year-paid faculty and staff that academic-year pay will continue to be disbursed in 10 monthly payments, although the amounts in each check will not be the same as they are today.

“A 10-pay schedule was developed after a faculty survey showed a preference for 10 monthly pays rather than a nine-pay alternative,” Mason said. “The 10-pay schedule was deemed the best fit for Purdue to balance faculty wishes without compromising the accuracy, efficiency or future upgrade potential of the OnePurdue systems.”

The new pay schedule calls for eight month-end payments from September through April, each worth one-ninth of one’s annual salary. The final ninth will be divided, with one-half paid in August and the other in May.

The current 10-equal-pay schedule requires a significant amount of manual work. If it were to be continued within OnePurdue’s SAP applications, routine partial payments, mid-month adjustments and other commonly made changes would require manual intervention, which would result in lost efficiency.

The newly configured 10-pay schedule will allow for the new software to fully automate the academic-year payroll at all four Purdue campuses, thus providing both increased efficiency and fewer opportunities for manual mistakes.

It also will require fewer payroll “runs” per year, which will lower the risk of running a late payroll or missing deadlines in transmitting funds.

The faculty survey revealed some interest in an option to receive 12 monthly payments on an annual basis, Mason said, so Purdue will offer a savings option this fall that will allow academic-year faculty and staff members to set aside some of their September-through-April earnings to be disbursed in May, June, July and August.

Other changes for academic-year-paid employees
Following are more payroll changes that will affect only those working under an academic-year-pay schedule:

Summer pay will shift from biweekly to monthly. To make this transition, the June 22 payroll will include an advance on payments for the last five workdays in June. The regular end-of-month pay schedule will then begin in July.

Purdue deductions will be taken in higher-paid months. Health insurance and some other deductions will be taken during the eight months when pay will be at its highest. Contributions to retirement accounts will continue to be made with all pay dates.

Questions about the new academic-year-pay schedule?
OnePurdue has created a Web page with more detailed information on upcoming changes to academic-year pay. Click here to read more.

In addition, Human Resource Services is offering information sessions about these pay changes for faculty and staff members who request them. To find out more, please call Employee Relations at the West Lafayette campus: 49-47390.

For other questions about academic-year-pay changes, please contact your business office or Human Resource Services.

Payroll changes that will affect everyone
OnePurdue also will bring other payroll changes that apply to all employees, including:

Those with multiple positions will get one monthly payment. Employees with multiple positions that pay both biweekly and monthly will be paid for all positions in one month-end payment.

E-mail notifications will begin. Direct-deposit users will be notified of their payments via e-mail rather than through campus mail (as it is currently done). Each e-mail will point employees to the OnePurdue Employee Self-Service Web site, where individual pay information will be password protected.

For information and updates on OnePurdue’s HR implementation, in general, please go to the Human Resources Information Web page.


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OnePurdue Support Center ready to help
Only a phone call away
Susie Geswein helps a caller at the OnePurdue Support Center in Freehafer Hall at West Lafayette. She is a business process manager in the Office of the Director of Business Managers. The center opened Feb. 5 to take calls from new users of OnePurdue. Contact and other information about the Support Center and how it can help OnePurdue users is immediately below. Click here for campus-specific contact information for Calumet, IPFW and North Central employees needing help with OnePurdue.
Photo of Susie Geswein
Photo by Steve Jones

The Support Center can help with the following OnePurdue issues:

  • Security and Role Troubleshooting
  • Career Account Password Reset Services
  • General Navigation Questions
  • Frequently Asked Questions (If your question should be addressed elsewhere, it will be routed to the appropriate support area.)

Issues that cannot be resolved by Support Center personnel will be escalated to the appropriate OnePurdue project team.

The center is available Monday-Friday, 7 a.m.-6 p.m. (Eastern Standard Time).

To contact the OnePurdue Support Center, please send an e-mail to onephelp@purdue.edu or call (765) 49-46000. include the following information:

  • Your first and last name
  • Your phone number (including area code)
  • Your Purdue alias
  • The Transaction Code (T-code), if applicable
  • The menu path you were trying to use, if applicable
  • Any self-help materials you already tried
  • A brief description of the problem

Click here for more information about the OnePurdue Support Center. This page also includes links to other useful help resources, in addition to more detailed information about resetting passwords.


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User Support at Calumet, IPFW and North Central

If you are at Calumet or IPFW and need help with OnePurdue, please click on the appropriate link below. For those at North Central, contact information for finance questions or SRM-specific help is listed below:

Indiana University-Purdue University Fort Wayne

Purdue Calumet

Purdue North Central:

  • SRM (purchasing) questions should be directed to Chris Hayes, ext. 5238, or Louise Arndt, ext. 5258.
  • Finance questions should be directed to Liz Depew, ext. 5682, or Diana Blaney, ext. 5225.

Purdue North Central’s Purchasing Services and Finance Department will work with the OnePurdue Support Team on your behalf.

 

New on the OnePurdue Web site

OnePurdue's Web site is updated every day, so check it often for the latest project information. Here are a few new additions:

Quick Tips for SRM users

OnePurdue User Support page


Step-by-Step instructions for using User Support

OnePurdue Human Resources Information page


New FAQs about changes to academic-year-pay schedules

New FAQs about Enrollment and Student Affairs


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Learn more about OnePurdue

Explore the OnePurdue Web site at www.purdue.edu/onepurdue. New content and updated information is added daily, so check back often for the latest news and information about this important project.


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How to contact OnePurdue
Business Hours
Monday-Thursday, 7 a.m.-6 p.m. (Closed Fridays)

Address
OnePurdue
Ross Enterprise Center
1801 Kalberer Road, Suite 1
West Lafayette, IN 47906

Phone Numbers
office: (765) 494-2400
fax: (765) 464-2233

OnePurdue e-mail
onepurdue@purdue.edu (for project-related questions and comments)
You can also send messages directly from OnePurdue's home page. See “Contact OnePurdue” in the left column.

Campus Mail Building Code
ROSS

Directions
For printable driving directions (with maps) from all four campuses to OnePurdue's office in Purdue Research Park, please visit the “Quick Links” section on the left side of the OnePurdue home page.


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To subscribe to new@OnePurdue, simply go to the OnePurdue home page and look on the right side for the box labeled “Sign up for OnePurdue's monthly e-newsletter.” Enter your name, e-mail address and click the “Submit” button. (Please make sure that you enter your name and e-mail address or we will not be able to process your subscription request.)


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Back Issues

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new@OnePurdue is published by the Office of University Periodicals. Please direct all questions and comments about this newsletter to onepurdue@purdue.edu.

 

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