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OnePurdue
Photo of Purdue Employees
August 2007
Issue 20
Photo of Pablo Malavenda and Dianne Coleman
Photo by Steve Jones
Associate Dean of Students Pablo Malavenda (left) speaks with Dianne Coleman of Wichita State University following a presentation by her and a colleague on their experiences implementing Banner, the software suite that will comprise OnePurdue's new student systems. Read more about this event in the article below.
In this issue
OnePurdue, Business Services staff make first monthly payroll a success
Improved salary statements now available online
Confirm and update your personal information with Employee Self-Service
Purdue leaders learn Banner lessons from Wichita State
Browser problems using Employee Self-Service? Try these alternatives
New portal logon groups will increase system performance
Work group addresses registration questions
New on the OnePurdue Web site
Learn more about OnePurdue
Contact OnePurdue
Subscribe to this newsletter
Read back issues

 

OnePurdue, Business Services staff make first monthly payroll a success
Another important OnePurdue milestone was reached July 26-27 when the first payroll for academic- and fiscal-year staff was successfully completed for the July 31 payday.

The third biweekly staff payroll also was successfully run during the last week of July.

“I congratulate the OnePurdue HR/Payroll team and all Business Services staff for this achievement,” said John Beelke, director of Human Resource Services. “Getting people paid correctly and on time was a total team effort.

“A significant amount of time and effort were spent learning the new system. There are numerous new processes, forms and terms to learn, and it occurred at a time when the volume of payroll transactions was high.”
Photo of John Beelke
Beelke
“Given all that needed to be done to implement the new HR system,” Beelke said, “this was an outstanding effort on the part of everyone in the Business Services organization.”


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Improved salary statements now available online

When the new Employee Self-Service (ESS) went live July 6, salary statements were three pages long. This problem been resolved, however, and they are now only one page for almost all employees, said Andy Waters, OnePurdue’s senior director of ERP implementation.

“They might be two pages for some faculty and staff members if they have extra deductions or bank accounts to list,” Waters said. “For most, however, statements should now be viewable — and print on — only one page.”

To view your salary statements in ESS, go to the OnePurdue home page, click the “Portal Login” button in the left column, log in with your Career Account user ID and password, and click on the “Employee Self-Service” tab near the top of the window.


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Confirm and update your personal information with Employee Self-Service
Since OnePurdue’s Employee Self-Service (ESS) became available in July, many faculty and staff have enjoyed the convenience of not only viewing their salary statements online, but also being able to change their personal information on file with the University.

Converting data from several old systems to the OnePurdue database involved automated comparisons and translations to new formats. In addition, there is information in OnePurdue that did not exist in the old “legacy” database, and a few categories have changed. Although numerous audits and validations were performed before the new HR and Payroll systems went live earlier this summer, it is important that all employees make sure their information is up to date and accurate — even if your circumstances have not changed in the past year.

It is especially important that all employees check their information now because Purdue is getting ready to publish its faculty and staff rosters and directory for next year and will report Employee Equal Opportunity Commission (EEOC) data to the federal government soon.

Even if you have requested that your personal information (home address, phone number, etc.) not be published in the directory, it is vital that this data is accurate and current with the University in case it ever needs to make an emergency contact on your behalf.

Fortunately, it is quick and easy to check and update this information using ESS. Simply go to the OnePurdue home page, click on the “Portal Login” button on the left side, log in to OnePurdue and click on the “Employee Self-Service” tab at the top. From there, you can review and update all your personal data.

Screenshot of ESS Window OnePurdue's Employee Self-Service Overview page. (Click on the image to view it larger.)

Although you should keep all of your information current, there are three very important things that need to be confirmed — or, if necessary, corrected — now:

Your Area Code: Since area codes were not in the old database, that field in OnePurdue was filled based on where you work. For example, if you work at the West Lafayette campus, OnePurdue automatically listed your area code as 765. If that is not your area code, it needs to corrected by Aug. 31.

Your Education Information: There are new options available for this in the OnePurdue database. For example, the new system recognizes two curriculum categories, such as a double major or major/minor. Other education data also may have converted differently, or possibly not at all. Make sure the information there for you is correct and complete or it could be listed in the directory or roster inaccurately.

Your Self-Identification Information: There are now options that allow you to select multiple races — and in any combination that applies to you. In addition, there is a new category called “Military Status” (along with veteran and disability status). This data is important to Purdue’s Affirmative Action Office for its mandated reports to federal agencies.

If you have any questions about using Employee Self-Service, click here for more detailed information and instructions.

If you are having problems accessing ESS with your Internet browser, read important information about this issue and possible solutions here.

If you need help, please contact your local IT support staff or the OnePurdue Support Center at onephelp@purdue.edu or (765) 49-46000.

For assistance at the Calumet, North Central and Fort Wayne (IPFW) campuses, please contact your campus help desk for support:

  • Calumet: Call ext. 2888 and press 2.
  • Fort Wayne: Call 16030 (Click here for more information about support at IPFW.)
  • North Central: helpdesk@pnc.edu or ext. 5511


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Purdue leaders learn Banner lessons from Wichita State
“Purdue is aligning itself with the industry standard for student management systems. We were honored to be a part of the University’s implementation discussions and meet so many campus colleagues. The journey ahead will be overwhelming at times, but the end result will be truly amazing for all.”
—Dianne Coleman,
Wichita State University
Photo of Dianne Coleman
Photo by Steve Jones

As OnePurdue prepares to release Banner’s student applications in 2008, the team and University leaders are finding that there is a lot that can be learned from other schools that have installed and are using the software.

Purdue officials and members of OnePurdue’s Enrollment and Student Affairs (ESA) team have spoken with administrators at a number of other universities, and last week, two of them came here.

Wichita State University (WSU), which has about 14,500 students and 3,000 faculty and staff members, recently implemented SunGard Higher Education’s Banner suite, and two of the key people involved with that project spoke to hundreds of Purdue faculty and staff members Aug. 6-7 at the West Lafayette campus.

Dianne Coleman, assistant vice president, Budget and Operations, Office of the Provost, and vice president for academic affairs and research, and Becky North, WSU’s user support and training coordinator and manager of WSU’s Banner User Services area, discussed their experiences preparing people for the Banner systems during their two days at Purdue.

They talked about how WSU planned for training and gave an overview of workshops they designed for university leaders. Coleman and North spent much of their time describing one workshop on departmental implementation strategies, which was designed to communicate information about the Banner implementation and help overcome anxieties and apprehensions about the transition.

“The enthusiasm of Wichita State’s leadership is contagious and inspiring,” said Pam Horne, assistant vice president for enrollment management and dean of admissions at Purdue. “The techniques Dianne and Becky shared for getting a campus ready for change — and how successful they were — provides a model for us.

“We are very grateful for their generosity and the time they spent here. Their experience is an outstanding example of the collaboration among those in the SunGard community, of which Purdue is now a part.”

ESA Team Lead Lori Shipley agreed: “They provided very useful information, and their visit was well timed with OnePurdue’s — and ESA’s — progress.”

The WSU representatives were equally impressed with their counterparts at Purdue.

“The trainers are outstanding,” North said. “I was impressed with their excitement to ‘touch’ Banner for the first time. They are quick learners, and I’m certain they will provide a high-quality learning experience for Purdue’s faculty, staff and students.

“We look forward to the opportunity to share more ideas and experiences with Purdue in the future.”


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Browser problems using Employee Self-Service? Try these alternatives

Some Purdue faculty and staff members have reported difficulties using the new Employee Self-Service system (ESS) with certain Web browsers. OnePurdue and University leaders are aware of this issue and are actively working on long-term solutions to make sure that everyone is able to take full advantage of ESS — regardless of the computing platform they use.

In the interim, we have had reports of success with several alternative browsers (even if not officially supported by SAP). The chart below outlines these options for different platforms and operating systems:


Platform/Operating System
SAP-Supported Browsers for ESS Success Reported With These Browsers
Windows 2000, XP Internet Explorer 6.0
Firefox 1.0
Internet Explorer 7.0
Firefox 1.5
Firefox 2.0
Netscape 8
Windows Vista NONE Internet Explorer 7.0
Mac OS X 10.2 (and higher) Firefox 1.0 Firefox 1.5
Firefox 2.0
Camino 1.0.3
Linux Red Hat Fedora Core 2, SuSE PE Firefox 1.0 Firefox 2.0
Unix Firefox 1.0 Firefox 2.0

Please note that these alternatives only apply to Employee Self-Service, not AIMS (reporting), SRM (purchasing) and other SAP applications.

In addition, be aware that one could still experience irregularities using these alternative browsers. For example, a computer may “hang,” a situation where it appears stuck or the status wheel in the OnePurdue portal keeps spinning. If this happens, try logging out of the portal and then logging back in.

Staff at OnePurdue and Information Technology at Purdue (ITaP) also have developed a solution which uses Citrix, a type of Windows emulator. Users can access ESS through ITaP’s Software Remote Web site (or go to http://www.itap.purdue.edu, click on “Teaching & Learning,” and then on “Software Remote.”

After entering your Purdue Career Account user ID and password, you will receive instructions on how to configure Software Remote for use on your computer.

This solution also will only work with ESS — not AIMS, SRM and other SAP applications.

Again, OnePurdue is working on long-term solutions to these issues.

We plan to install service pack updates for the SAP software this fall, and we anticipate this upgrade will support more current browser versions, which should be more compatible with ESS and OnePurdue systems. Software Remote access also will remain in place to ensure there will always be a way for the entire Purdue community to access all OnePurdue applications.

If you need help, please contact your local IT support staff or the OnePurdue Support Center at onephelp@purdue.edu or (765) 49-46000.

For assistance at the Calumet, North Central and Fort Wayne (IPFW) campuses, please contact your campus help desk for support:

  • Calumet: Call ext. 2888 and press 2.
  • Fort Wayne: Call 16030 (Click here for more information about support at IPFW.)
  • North Central: helpdesk@pnc.edu or ext. 5511

Thank you for your patience as we work to resolve these issues.

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New portal logon groups will increase system performance

New logon choices for SAP GUI users will lead to better performance and workload management down the road as OnePurdue is used more and enhanced with additional features.

After signing in to the OnePurdue Portal, those using the SAP GUI (SAP Graphical User Interface) used to click on one hyperlink — “ECC, System PE1, Client 100” — to access all financial and human resources (HR) applications. To increase performance and reduce the workload on the servers, this single link will be divided into two “logon groups,” one for Finance and the other for HR/Payroll, as shown in the screenshot below. (Click on the image to view it larger.)

Portal Page Screenshot

Designating one group of servers specifically for financial transactions and another group for HR and payroll will help them all optimize the way they access the database, thereby making the servers work more efficiently. Users may not notice much difference now, but they should experience better and more predictable response times in the future.

Although both links will point to the same system — and SAP GUI users will still be able to perform any transaction regardless of which they choose — users should now select the link most applicable to their work. For example, if someone needs to do payroll work, they would select the “HR/Payroll” link.

If you have any questions about these new logon groups, please contact the OnePurdue Support Center at either onephelp@purdue.edu or (765) 49-46000.


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Work group addresses registration questions
Photo of Sue Aufderheide, Tarri Brickler and Joe Dubes
Photo by Steve Jones
From left, Sue Aufderheide, director of undergraduate studies program; Tarri Brickler, head academic advisor/schedule deputy for Mechanical Engineering; and Joe Dubes, director of student services for the College of Pharmacy, Nursing and Health Sciences, learn more about Banner's registration module.
Although the specific Banner modules OnePurdue will implement in 2008 have been selected, there are still many decisions to be made regarding how to use them to best serve the needs of both the University and its students.

“When Banner goes into production next year, the changes it will bring will be both numerous and noticeable,” said Lori Shipley, the leader of OnePurdue’s Enrollment and Student Affairs team, “and we need to decide how we’re going to make it work for us.”

(Banner is the software package that Purdue has licensed from SunGard Higher Education for OnePurdue’s student-related applications. Already in use at the Calumet and Fort Wayne campuses, it will be installed at West Lafayette and North Central.)

One of Banner’s major functions is its online registration component, said University Registrar Bob Kubat, which will allow students to register for classes themselves. “This is a big change for Purdue, and we’re now faced with several registration-related questions that need to be answered — questions that the West Lafayette campus has never before had to address.”

For this reason, a special work group has been formed to focus on registration and scheduling at West Lafayette. (Since North Central has been using its own online registration system for some time, it already has made such decisions relevant to its campus.) The Registration and Scheduling Work Group is composed of 23 advisors, schedule deputies and representatives from each West Lafayette school and college. Working with the Office of the Registrar, it is in the process of answering many key questions.

The first and most important things it will do, Kubat said, will be to establish registration priorities and define how OnePurdue changes will affect the advising process.

“OnePurdue will bring significant benefits for the hundreds of academic advisors at West Lafayette. Because students will be registering for their classes online — something that advisors have historical done for them — advisors will then have more time to counsel students not only about course selections, but career issues as well.”

Sue Aufderheide, director of undergraduate studies program and a member of the work group, agrees. “The advising process under Banner will be better because advisors will have more time to talk with students about their academic and career goals, as opposed to having to deal with the nuts and bolts of registration.
“I also think students will be more content with their schedules than before. Since they’ll be picking their own classes, there likely will be fewer drops and adds, so schedules should settled a lot sooner.

“Overall, the new systems we’ll begin using next year should make classes more available to all students,” Aufderheide said.

Once Banner has been fully implemented, students will not only be able register online, but also do so at the section level.

“Again, this will be something completely new for Purdue,” Kubat said, “and it raises a number of other questions we need to consider.”
Photo of Bob Kubat
Kubat

How the new online registration will affect the advising process will also change how the University conducts Day on Campus, when incoming freshmen meet their advisors and register for fall classes.

“Obviously advising is a major part of this event, so it will be affected, but we need to determine exactly how,” Kubat said.

“Just as important, however, these decisions need to be made by the Purdue community, particularly by those in academic areas most familiar with the needs of both advisors and students.

“That’s why the academic community is so well represented in this work group,” he said, “and why every school and college was invited to participate.”

The work group addressing issues relating to online registration and scheduling has been meeting regularly since July 9, beginning with learning how Banner’s registration functions. It currently plans to complete its work sometime this fall.

“There is so much that’s going to change with Banner — and for the better,” said Dennis Bowling, director of academic advising for the College of Liberal Arts.

“Being a part of this group has been a really good experience so far. There are lots of issues that we need to resolve, and this gives us a chance to address some things that should have been years ago, but couldn’t because of restraints of the current systems.”

“This work group,” Aufderheide said, “is helping to set the course for how the whole transition to Banner will take place and what the new processes will be like once they are in place.”


Registration and Scheduling Work Group
Adedayo Adeniyi OnePurdue
Debra Aldridge Curriculum and Instruction
Thomas Atkinson Graduate School Administration
Susan Aufderheide Undergraduate Studies Program
Larry Barrett North Central Registrar's Office
Dennis Bowling College of Liberal Arts
Tarri Brickler Mechanical Engineering
Linda Conner College of Consumer and Family Sciences
Joe Dubes College of Pharmacy, Nursing and Health Sciences
Josie Galloway Office of the Registrar
Carol Horan Office of the Registrar
Logan Jordan School of Management
Bob Kubat University Registrar
Denise Ottinger School of Veterinary Medicine
Mary Sadowski College of Technology
Danielle Sheese Pharmacy
Debra Sheets Office of the Registrar
Lori Shipley OnePurdue
Judith Ware College of Liberal Arts
Dale Whittaker College of Agriculture
Robert Wild College of Science- Department of Chemistry
Heather Wilkerson Office of the Registrar
Abby Yankovich Office of the Registrar


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New on the OnePurdue Web site
Screenshot of OnePurdue Home Page The OnePurdue Web site is updated every day, so check it often for the latest project information and news, including notices of system outages, both scheduled and unscheduled. Below are a few new additions to the site.

August 2007 edition of ESAnews


Expanded Enrollment and Student Affairs Team roster

Latest OnePurdue News


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Learn more about OnePurdue

Explore the OnePurdue Web site at www.purdue.edu/onepurdue. New content and updated information is added daily, so check back often for the latest news and information about this important project.


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Contact OnePurdue

Business Hours
Monday-Thursday, 7 a.m.-6 p.m. (Closed Fridays)

Address
OnePurdue
Ross Enterprise Center
1801 Kalberer Road, Suite 1
West Lafayette, IN 47906

Phone and Fax (Not for OnePurdue help)
office: (765) 494-2400
fax: (765) 464-2233

NOTE: If you have specific questions about using OnePurdue, please do not use the general office number or e-mail address at left. Instead, you will receive help more quickly by contacting the OnePurdue Support Center at:

e-mail: onephelp@purdue.edu
phone: (765) 49-46000

For all OnePurdue training-related questions, please contact the Training Help Desk at:

e-mail: oneptrain@purdue.edu

e-mail
onepurdue@purdue.edu (for general questions and comments)
You can also send messages directly from OnePurdue's home page. See “Contact OnePurdue” in the left column.

Campus Mail Building Code
ROSS

Directions
For printable directions (with maps) from all four campuses to OnePurdue's office in Purdue Research Park, please select “Driving Directions” under the “About OnePurdue” menu in the upper-left corner of OnePurdue's home page.


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Missed an issue of new@OnePurdue? Only recently subscribed? Previous newsletters (dating back to August 2005) can be found on the OnePurdue in the News page of this Web site.


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new@OnePurdue is published by OnePurdue. Please direct all questions and comments about this newsletter to onepurdue@purdue.edu.

 

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