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OnePurdue
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November 2007
Issue 6
Pam Horne, assistant vice president for Enrollment Management and dean of admissions, answers a question during a Nov. 5 town hall meeting about the new OnePurdue student systems. Read more below.
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Photo by Steve Jones
In this issue
ESA team finishes first round of ‘mock’ testing

New student systems discussed at town hall meetings

Academic community plays key role in Banner implementation

FAQ of the Month

Scheduled ESA Milestones


Helpful Links

Read back issues

 

ESA team finishes first round of ‘mock’ testing

As with the financial and HR implementations that preceded them, testing is a large part of preparing for OnePurdue’s new student systems.

The initial round of “mock” testing — the first major integration test conducted by the Enrollment and Student Affairs (ESA) team — was completed Nov. 9, and the few issues that were discovered were resolved within hours, said ESA Team Lead Lori Shipley.

“We found some data that did not convert into Banner the way we expected it would,” she said, “but they were very, very minor and were fixed quickly.” (SunGard Higher Education’s Banner software is the suite of applications that will comprise the bulk of the new student systems.)

Much of the work needed to get ready for Banner involves converting massive amounts of student data from the old “legacy” systems to a format that can be used by the new databases. Mock testing involves validating that data to find errors. Mock 1 took three weeks: two weeks to load the converted data and one to test it.

“The problems we found were not with Banner,” Shipley said, “but with the way the data had been set up. Mock showed us where we need to tweak the system to make it run the way it’s supposed to. This ‘rework’ should be completed by Nov. 26.”

Banner Financial Aid will be the first OnePurdue student system to be released — currently scheduled for Feb. 11 — so Mock 1 was primarily focused on that data. Financial Aid processing doesn’t work in a vacuum, however, and depends on other student information, such as a student’s admission status or major before aid can be awarded.

“Financial Aid is very rule-driven,” Shipley said, “and configuring Banner involves a lot of rules to determine eligibility and other factors. And Financial Aid rules are usually very complex.”

Purdue’s legacy systems use rules as well, but since they were written in an old programming language (COBOL), adjusting them or writing new ones can take a long time. With the new student systems, users will be able to change or write new rules themselves.

“That’s why people buy software packages like this,” Shipley said, “so control is in the users’ hands.”

About 20 DFA staff members joined the entire ESA team during Mock 1, and most of them worked on validating converted data.

“They were a big help,” Shipley said. “Because they’ve been back in the office while our team has been out here (in Research Park) for two years, they were able to reconfirm whether some of the new Banner business processes were accurate or if they needed to be adjusted because something had changed back in DFA.”

There will be four mock tests before Banner goes live in 2008: two for the Financial Aid release and two for the Banner Student modules; each one must be finished before starting the next.

The team will begin converting data for Mock 2 Nov. 26.

“Mock 1 did what it was supposed to do: find errors and allow us to rework those errors,” Shipley said. “Now we can get ready for Mock 2.”

Submitted by Lori Shipley, Enrollment and Student Affairs Team Lead


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New student systems discussed at town hall meetings
Photo of Lori Shipley, Bob Kubat, John Higgins and Pam Horne
Photo by Steve Jones
From left, Lori Shipley, OnePurdue's Enrollment and Student Affairs team lead, University Registrar Bob Kubat and Bursar John Higgins listen to Pam Horne (right) during the first of two November town hall meetings about the new OnePurdue student systems. (Horne is assistant vice president for Enrollment Management and dean of admissions.)
More than 460 people attended these town hall meetings, which presented a general overview of the new Banner components that will be released next year for the West Lafayette and North Central campuses, and addressed numerous questions from the user community.

The panel also included representatives from the OnePurdue Office of Change Management and Purdue’s Division of Financial Aid. The new financial aid system, the first Banner application to be released, is currently scheduled to “go live” Feb. 11 (to support the fall 2008 semester).

If you were not able to attend either of these town hall meetings, you can watch a Breeze recording of it here; click here to see the PowerPoint slides used during the presentation.

Submitted by University Registrar Bob Kubat


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Academic community plays key role in Banner implementation
As preparation for the release of the new student systems continues, so does the involvement of many in Purdue’s academic community, including deans, faculty members, departmental staff and students themselves.

University leaders have been a part of OnePurdue for five years — before it was even called that — and academic leaders began getting involved in 2003. Now with the first release of OnePurdue’s student software (for financial aid) less than three months away, their participation, and that of their staffs, has grown.

“So many people from all areas of the academic community are contributing to make this happen,” said Lee Gordon, vice president for Student Services and Technology and Assessment, “and their participation has been invaluable.” Gordon, who has been involved with OnePurdue from the very beginning, also serves as chair of the Enrollment and Student Affairs (ESA) Advisory Committee.
Photo of Jeff Vitter
Vitter

All schools and colleges, Purdue’s three regional campuses, and every academic department are represented on a number of governance and advisory groups, including the Oversight Executive Committee, Implementation Steering Committee and ESA Advisory Committee.

In addition, a network of “organizational communicators” (OCs) was recently formed to add channels of communication that did not exist before. Made up of almost 80 individuals from areas throughout the Purdue system, including some deans, the OCs will help circulate information about OnePurdue’s new student systems. (Click here to see the complete list of OCs.)

“With all the information we’ll need to communicate over the next several months, they will help make this process go much smoother,” said Jeffrey Vitter, Frederick L. Hovde Dean, College of Science. “Keeping everyone informed is very important to the success of this project.”

The ESA Advisory Committee also includes several student representatives appointed by Purdue Student Government.

“Our students will begin using OnePurdue in the fall semester next year,” said Pam Horne, assistant vice president for Enrollment Management and dean of admissions. “The new Banner applications will have a big impact on them, so they need to start hearing about it. Their participation is becoming increasingly important.”

(SunGard Higher Education’s Banner software is the suite of applications that will comprise the bulk of Purdue’s new student systems.)

The following are just a few of the key academic leaders and students involved with the Banner implementation:

Walt Branson
Implementation Steering Committee
Vice Chancellor for Financial Affairs, IPFW
Nancy Bulger
Implementation Steering Committee
Associate Provost
Dan Burns
Implementation Steering Committee
Assistant Vice Chancellor for Information Technology, Purdue North Central
Joe Camp
Implementation Steering Committee
Chair, Intercampus Faculty Council
Howard Cohen
Oversight Executive Committee
Chancellor, Purdue Calumet
Jim Dworkin
Oversight Executive Committee
Chancellor, Purdue North Central
Lee Gordon
Implementation Steering Committee
ESA Advisory Committee (Chair)
Assistant Vice President for Student Services Technology and Assessment
Pamela Horne
Implementation Steering Committee
ESA Advisory Committee
Dean of Admissions and Assistant Vice President,Enrollment Management
Ken Johnston
Implementation Steering Committee
Vice Chancellor for Administrative Services, Purdue Calumet
Vic Lechtenberg
Oversight Executive Committee
Interim Provost
Dennis Minchella
ESA Advisory Committee
Faculty Representative (appointed by the University Senate)
Tom Robinson
Oversight Executive Committee
Vice President for Student Services
Jeffrey Vitter
Oversight Executive Committee
Frederick L. Hovde Dean, College of Science
Mike Wartell
Oversight Executive Committee
Chancellor, IPFW
Student Representatives on the ESA Advisory Committee (appointed by Purdue Student Government)
Levi Cowsert
Marshal Criswell
Frank Garofalo
Anas Kaakeh
David Kincaid


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FAQ of the Month

Will the West Lafayette and North Central campuses be using the same “instance” (installation) of Banner? Will each be able to see the other’s information?

Question Mark Graphic

West Lafayette and Purdue North Central will not reside in the same instance of Banner during the initial implementation of OnePurdue’s student systems. Our long-term vision, however, is to use a technology that will support multiple campuses in the same instance, which would allow Purdue to save on infrastructure costs. When we do implement a multi-campus technology, each campus will only be able to see the other’s data if they are in shared tables. Even then, Calumet, IPFW and North Central data will need to be fed into the West Lafayette instance of Banner to support central academic record, transcript and degree audit processing.


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Scheduled ESA Milestones

Click on the image below to view the most recent implementation schedule planned for OnePurdue's new student systems, which will be released in 2008.

ESA Milestones Chart


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Helpful Links

ESA Organizational Communicators

OnePurdue Enrollment and Student Affairs Team


ESA Organizational Chart

ESA Advisory Committee

Registration and Scheduling Work Group


Frequently Asked Questions about ESA and Banner

Information about SunGard Higher Education and Banner

OnePurdue Home Page


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Read back issues

Click on the links below to read previous issues of ESAnews.

ESAnewsIssue 5 (October 2007)

ESAnews
Issue 4 (September 2007)

ESAnews —
Issue 3 (August 2007)

ESAnews —
Issue 2 (July 2007)

ESAnews
Issue 1 (May 2007)

 

ESAnews is published by OnePurdue. Please direct all questions and comments about this newsletter to onepurdue@purdue.edu.

 

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