myPurdue and Banner Updates
     Nov. 21, 2008

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New advising tool requires special Banner role, training

A new “role” has been created that will allow access to a Banner module being released in October for advisors, in addition to other information.

“RegProfile 44 — INB Advisor WL” (Role 44) will be assigned to academic advisors and degree candidate coordinators who currently have only SSB (Self-Service Banner) access to the new student systems so they can use Curriculum, Advising and Program Planning (CAPP), a new Banner component that will help advisors track students’ progress toward their degrees.

CAPP also will be able to perform “what-if” analyses so students can see exactly how their course requirements would be altered if they change their area of study (e.g., major) or other academic goal.

“This will allow advisors to better help students prepare for registration,” said University Registrar Bob Kubat. “Being able to automate an audit of a student’s coursework against their selected degree program is an important component of the new systems.”

CAPP will interface with other parts of Banner, particularly the Academic History module, which also is being released in October to prepare for Spring 2009 registration.

In addition to CAPP, Role 44 will allow advisors access other information, including:

  • The Student View profile
  • High school information (e.g., the courses a student took, their overall GPA and class rank) for an unlimited number of high schools
  • Test scores, including those from SAT, GRE, TOEFL and advanced placement exams, on a term and course (or section) basis

The new role also will allow advisors to perform student registration permit overrides.

Training
Before being granted access to CAPP, users will have the opportunity to enroll in SADVSR 250 (“CAPP and Degree Audit”), a two-hour, instructor-led course being offered on several days in October, said Connie Bilyeu, OnePurdue’s director of training.

Participants in this class will learn how to access information in Internet Native Banner (INB: a different interface to Banner through which some faculty and staff will perform more advanced administrative functions) and use several CAPP functions. These include running compliance reports, granting course substitutions, performing course overrides and providing registration information needed by students.

Prerequisites
Before they can be enrolled in this course, however, CAPP users must have completed their annual FERPA and GLBA certifications, be approved for the new Role 44 (unless they currently have Role 39 or 91, each of which already includes INB and CAPP access) and should take the following prerequisite online courses:

  • Banner Navigation (BANNAV 100)
  • Student Services Query View (STUVW 210)

Student Overview (SOV 100) also is recommended.

(Advisors who currently hold SSB-only system access were enrolled in these prerequisite courses by the OnePurdue training staff during the week of October 6, Bilyeu said. Confirmation e-mails, which included Information about the courses’ formats and schedules, were sent to all enrollees).

Those with questions should contact the OnePurdue/myPurdue training team at oneptrain@purdue.edu.

Role 44 (i.e., RegProfile 44 — INB Advisor WL) requests for Purdue staff can be completed online by department heads (or their designated proxies). These request will then be reviewed by the Office of the Registrar, Kubat said.

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