Glossary

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ABAP	Advanced Business Application Programming: the programming language of SAP's ERP software.
ABAP Query	A native SAP reporting tool.
Ad Astra	The company from whom Purdue purchased its event-management and room-scheduling software, Astra Schedule.
Adobe Connect	Previously known as Macromedia Breeze.
application developer	A member of a IT/Enterprise Application or local application-development team that provides second- and third-level resolution with system application incidents, problems and change requests.
Ariba	Purdue's legacy Web-based, electronic procurement system. It was replaced by SRM (Supplier Relationship Management), an SAP product.
as-is	Purdue business processes before switching to the SAP and Banner applications.
ASAP	Accelerated SAP: a methodology developed by SAP to speed up ERP-implementation projects and keep costs under control.
Ascential	A suite of tools used to convert data.
Astra Schedule	Event management and room scheduling software that replaced Purdue's Room Scheduling and Event Management legacy system.
Banner	A package of software modules from SunGard Higher Education that comprise the bulk of OnePurdue's new student systems.
Basis	The underlying technology base that allows SAP's functional applications and modules to interoperate.
business application user	A OnePurdue user who is using an application system to support the needs of the business. For example: ordering supplies, entering budget information, running reports, entering payroll changes, entering grades, etc.
Biller Direct	SAP's e-commerce module.
Blackboard Vista	Formerly called WebCT Vista, this is an online course environment that allows instructors to deliver class material, communicate with students, and create learning activities. It is an integral part of OnePurdue training. More information about this tool is available on ITaP's Web site.
blueprint	Also known as a “business blueprint,” this document basically defines what OnePurdue will look like once fully implemented.
Blueprint Phase	Phase 2 in the ASAP implementation process.
bolt-on	A separate application that can be integrated with the SAP or Banner software.
Brio	A business intelligence reporting tool currently used at Purdue.
browser	An application program that searches the Internet, interprets language and presents a Web page. Popular browsers include Mozilla's Firefox, Apple's Safari, Microsoft's Internet Explorer.
Business Blueprint	Phase 2 of the ASAP process; during this period, the finance and HR teams identified Purdue's organizational structures, designed new business processes, installed the new financial and HR software, and received training in it.
Business Explorer	A native SAP reporting tool.
business intelligence	Business intelligence (BI) is a broad term for software reporting tools that use the same databases as the SAP applications to generate customizable reports for administrators and other decision makers at Purdue. Basically, an ERP gets data into the system, while BI gets it out.
business warehouse	SAP's term for what Purdue has referred to as a “data warehouse,” where University data will be stored.
BW developer	BW Developers are members from the IT/Business Warehouse team and can help the BW super user in publishing, developing or changing queries. They are responsible for developing InfoCubes for meeting future reporting needs, including authorization objects that are key to query definitions.
BW power user	A Business Warehouse power user can create queries in the production environment and save them in his or her “Favorites” folder. This user's access is usually restricted to one management or functional area.
BW super user	A Business Warehouse super user is responsible for publishing or broadcasting (i.e., share with other users) queries into production and has access to all the functional areas.
CAPP	Curriculum, Advising and Program Planning is a degree-auditing tool in Banner that replaced the legacy progress reports in SSINFO. CAPP helps students navigate through course requirements to help them plan their academic careers.
CARS	The legacy accounts-receivable (AR) software at the West Lafayette campus that was replaced by SAP.
change management	The process of developing a planned approach to change in an organization, dealing primarily with the human aspect of change.
channel	A box of information in a myPurdue portal window.
CODO	Change of Degree Objective: the process by which a current student changes his or her major, the criteria for which are set by the student's specific major, school or program.
COEUS	A legacy application that provides pre-award functionality for sponsored programs. A bolt-on application that works in concert with SAP, it is primarily used to develop proposals to submit to sponsors for external funding.
Cognos	The new student systems’ reporting tool.
configuration	With OnePurdue, this refers to the process of setting up the SAP and Banner software — using their own built-in features — to best meet the needs of Purdue.
Course Reference Number	A unique identifying number used to track all activities for a course/section, including overrides, grade entry and how it’s listed in the course catalog, rosters and a student’s academic history.
Customer Information Control System	CICS was a part of the legacy application system that acted as a gatekeeper of sorts between the mainframe and databases; OnePurdue has eliminated the need for CICS.
Customer Relationship Management	CRM refers to methodologies and software that will lead to the coordination of information about Purdue's many contacts outside of the University, including businesses, prospective students, alumni and donors.
customer service center	A centralized help desk handling technical questions and problems. It provides call tracking and escalation to Application Support when a question or problem cannot be handled on first contact.
customization	Altering a system's software code to include functionality specifically wanted by an organization, although not originally included in the package itself.
data cleansing	The analysis and review of data that checks for incomplete records, invalid entries and duplicates.
data cube	See “InfoCube.”
data warehouse	See “business warehouse.”
DbConnect	An SAP utility that can connect with non-SAP databases and pull data from those sources.
Enterprise Applications	The division of ITaP that develops, installs and maintains the computer software and databases that support Purdue's core administrative processes and information needs. Commonly referred to as ITEA or EA, this department also provides general standards and guidelines for administrative software and consulting for departmental software development, installation and maintenance.
Enterprise Core Components	Called R3 in an earlier version of the mySAP ERP software, ECC is the underlying technology upon which all its individual parts are built. The name of this component was changed with the release of mySAP ERP 2005, which is the version Purdue initially installed in 2007.
ePlus	An electronic catalog product used in Ariba.
end user	Individuals who use OnePurdue tools for entering data, viewing sets of information, running reports and managing business processes, among other tasks.
Enterprise Resource Planning	Commonly referred to as simply “ERP,” this is a collection of software applications that use a common database to integrate an organization's business processes.
Final Preparation	Phase 4 of the project. During this time, OnePurdue's finance and human resource teams completed their last activities before each module went into production, including final testing of the new systems and training for those who use them.
FMIS	The legacy accounting system that was used by Purdue prior to SAP.
functional expert	A staff member within a functional business area designated to assist Self-Service Users and Business Application Users with business process questions, data entry questions and other functional support. (A more formal help desk may exist in some areas.) For example: My United Way deduction is incorrect; My grade was posted incorrectly; How do I complete the screen to process a cash document?
fsaATLAS	A reporting tool for international student offices.
gap analysis	A comparison of the “as-is” to the “to-be” processes that occurred during the Blueprint phase (Phase 2). Gap analyses helped the OnePurdue Team identify which processes from one did not fit with the other; the business blueprint at the end of Phase 2 offered proposals to resolve these issues.
Go-Live and Support	The fifth and final phase of the ASAP process. This is when the new financial and human resource systems were moved into actual production. At this point, most of Purdue’s financial and HR “legacy” software applications were retired and their counterparts in the new OnePurdue systems became fully functional.
InfoCube	Previously known as a “data cube”; both InfoCubes and Operational Data Stores are separate information stores (i.e., ways in which the business warehouse stores data).
Internet Native Banner	A special Banner interface used by some faculty and staff members with administrative duties.
IT administrator	A member of a IT/Infrastructure or Basis teams that provides second- and third-level resolution with IT system incidents, problems and change requests.
legacy applications	The numerous and dated computer programs that have been or will be replaced by the SAP and Banner ERP software.
linked course	The Banner term for what was called a “sub-parted course” or lecture with a lab in the old (legacy) system.
local IT computer support	A local IT computer support area within a business or academic area that provides technical support (e.g., ECN, Business Services Computing, regional campus computing, etc.).
Maximo	The legacy software that was used at the West Lafayette campus to track work request orders prior to SAP.
metadata	A definition or description of specific data (i.e., data about data).
mock month	A quality assurance exercise that tested all the OnePurdue systems and processes needed to conduct a typical month of University business.
myPurdue	The Internet portal through which faculty and students access the new student systems.
mySAP ERP 2005	The name of the product that includes SAP's financial and human resources ERP components.
NetWeaver	The SAP module that consists of infrastructure tools, including process infrastructure, the enterprise portal and business intelligence.
OnePurdue	The University’s three-year, systemwide initiative that is changing the way Purdue does business by integrating mission-critical enterprise data, information and business processes. OnePurdue applications are used by virtually everyone in the University.
Operational Data Store	Banner’s reporting database.
OPUS	OnePurdue User Support. This is a separate project led by ITaP in partnership with OnePurdue to plan for and deliver training and support for users of the new systems — both during and after their implementations. This support includes installing and running a help desk for OnePurdue-related questions and managing necessary desktop support for all Purdue computers to make sure they have everything they need to fully benefit from the new systems.
Pcard	Purchasing Card (i.e., a credit card used for making purchases for the University).
portal	A Web interface that serves as the point of entry to the new OnePurdue systems. The OnePurdue portal is used to access Employee Self-Service and the SAP financial and HR applications. Faculty and students use a separate portal, myPurdue, to access the new student systems.
Position Budget Control	An SAP process for managing and keeping track of salary budgets.
Project Preparation	Phase 1 of the ASAP processes, which concluded June 30, 2005. During this period, the project team was organized, various team-building activities took place, the project began (July 1, 2005), and initial planning began for OnePurdue.
PUID	Purdue University identification number, a unique ID code for each individual associated with the University. PUIDs replaced Social Security numbers as a means of identifying people at Purdue.
R/3	Realtime System 3: the core component of earlier versions of SAP's ERP software upon which all its individual parts are built. The name was changed to ECC (Enterprise Core Components) with the release of mySAP ERP 2005.
Realization	Phase 3 of the ASAP methodology. During this time, the project team configured the finance and human resource modules and implemented processes defined in the “blueprints” developed during Phase 2. This is when Purdue's legacy financial and HR data were converted from their pre-OnePurdue location to a new database.
report user	Someone at Purdue who has access to and executes reports.
resident expert	A Business Application User within a departmental area who has been identified as someone who understands the system well enough to assist other users who need help with a particular function or business process in a OnePurdue application.
Resumix	Purdue's legacy job applicant tracking system; retired in 2007 and replaced by Taleo.
roadmap	A key component of the ASAP process, this defines a systematic approach that incorporates a project plan to an SAP implementation, in this case for OnePurdue's financial and human resource applications. The ASAP Roadmap is a step-by-step guide comprised of five specific phases: Project Preparation, Business Blueprint, Realization, Final Preparation, and Go-Live and Support.
RWD Info Pak	A suite of applications used by OnePurdue to develop documentation for user training.
sandbox	A safe, pre-development environment — a completely separate group of servers — where the OnePurdue team tests new software installations, features and upgrades to see how they function before adding them to the actual OnePurdue systems in production.
SAP	The ERP software vendor selected to provide OnePurdue's financial and human resource systems. (Although SAP's German name translates into five English words — Systems, Applications and Products in Data Processing — it is known simply as “SAP.”)
SAP GUI	The graphical user interface (GUI) application that allows users to access specific SAP software in the OnePurdue environment for human resource and financial functions. SAP GUI users, who comprise a small minority of the Purdue staff, launch it from within the OnePurdue (SAP) Portal.
Section	The Banner term for what was known as a “division” in the legacy system.
security role	Defined access to certain types of data in Banner based on one's position and duties.
scope	A measurable definition of OnePurdue's goals, resources, timing and desired outcomes.
self-service user	A OnePurdue user using Employee Self-Service for personal business needs.
Self-Service Banner	The software behind the myPurdue portal.
stakeholder	A person, department of organization that has an interest in the success of a project.
STAR	Previously known as Day on Campus, Summer Transition, Advising and Registration (STAR) is Purdue's orientation program for new, domestic, first-year and transfer students.
statement of work	A document that sets forth services to be performed.
subject matter expert	A member of a OnePurdue team that provides second- and third-level resolution with configuration and business process incidents, problems and change requests.
SunGard Higher Education	The ERP vendor selected to provide OnePurdue's new student systems, a software package called Banner.
Supplier Relationship Management	The Web-based SAP module that replaced Purdue's legacy e-procurement system, Ariba. SRM includes contracting, bidding and requisitioning components.
SSINFO	A legacy system that allowed students to access course, grade, financial aid and other information online. It was replaced by the Banner Student systems in fall 2008.
system test	An implementation activity that tests the interfaces between sets of applications or functional areas in a new system. It verifies the ability of the system to handle data and operating requirements common to more than one area, and to verify the impacts from one department to another.
team lead	An individual who leads a OnePurdue team.
Term	Designation of a specific semester; for example: fall 2008 = 200910, spring 2009 = 200920, and summer 2009 = 200930.
time ticket	Defined time periods during which students are allowed to enroll in courses for a given term. More
to-be	The new OnePurdue business processes.
unit test	A test used to verify the acceptable functionality of a single program, operation or process that does not test the impact and integration points with other applications or operations.
WebCT Vista	See Blackboard Vista.

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Acronyms and Abbreviations

AA	Asset Accounting
ABAP	Advanced Business Application Programming
AD	Application Development
AIMS	Account Information Management System
AP	Accounts Payable
ASAP	Accelerated SAP
AVC	Availability Control
BAU	Business Application User
BEx	Business Expert
BI	Business Intelligence
BPR	Business Process Review
BPP	Business Process Procedure
BSAC	Business Systems Advisory Committee
BSSC	Business Systems Steering Committee
BW	Business Warehouse
CD	Collection and Disbursement
CAPP	Curriculum, Advising and Program Planning
CARS	Centralized Accounts Receivable System
CBT	Computer-Based Training
CICS	Customer Information Control System
CO	Controlling
CODO	Change of Degree Objective
CPTS	Construction Project Tracking System
CRM	Customer Relationship Management
CRN	Course Reference Number
CSC	Customer Service Center
CMT	Change Management and Training
CUL	Capacity Utilization Level
DMAC	Data Management Advisory Committee
DREF	Departmental Reference Number
EAI	Enterprise Application Integration
ECC	Enterprise Core Components
ERAC	Enterprise Reporting Advisory Committee
ERP	Enterprise Resource Planning
ESA	Enrollment and Student Affairs
ESS	Employee Self-Service
EUA	Enterprise User Administration
EWOTS	Electronic Work Order Transfer System
EUT	End-User Training
FA	Financial Accounting
FERPA	Family Educational Rights and Privacy Act
FI	Finance
FM	Funds Management
FMIS	Financial Management Information System
GM	Grants Management
GUI	Graphical User Interface
HIPAA	Health Insurance Portability and Accountability Act
HR	Human Resources
HRIS	Human Resources Information System
ICHE	Indiana Commission of Higher Education
ILT	Instructor-led training
IM	Inventory Management
IM/WM	Inventory and Warehouse Management
INB	Internet Native Banner
IRB	Institutional Review Board
IRM	Information Resource Management
ISSC	Information Steward Steering Committee
IT	Information Technology
ITaP	Information Technology at Purdue
ITCR	ITaP Customer Relations
ITEA	ITaP Enterprise Applications
ITI	ITaP Infrastructure
ITSP	ITaP Security and Privacy
LMS	Learning Management System
MIF	Multi-Institution Functionality
mPAC	myPurdue Portal Advisory Committee
ODS	Operational Data Store
OEC	Oversight Executive Committee
OLAP	Online Analytical Processing
OM	Organization Management
OPUS	OnePurdue User Support
PA	Personnel Administration
PBC	Position Budget Control
PERNR	Personnel Number
PI	Process Infrastructure
PM	Plant Maintenance
PMDES	Person Master Data Enterprise Services
PMO	Project Management Office
PS	Project Systems
PREMIS	Purdue Registration and Event Management Information System
PSCD	Public Sector Collection and Disbursement (long form of CD)
PSG	Purdue Student Government
PUID	Purdue University Identification Number
QA	Quality Assurance
QAS	Quality Assurance System
QRC	Quick Reference Card
RICE	Reports, Interfaces, Conversions and Enhancements
RIO	Real Internal Order
RMS	Resident Management System
ROI	Return on Investment
SAN	Storage Area Network
SAP GUI	SAP Graphical User Interface
SEVIS	Student Exchange Visitor Information System
SIO	Statistical Internal Order
SIS	Student Information System
SIT	System Integration Testing
SME	Subject Matter Expert
SOW	Statement of Work
SPS	Sponsored Programs Services
SRF	Service Request Form
SRM	Supplier Relationship Management
SSB	Self-Service Banner
SSU	Self-Service User
STAR	Summer Transition, Advising and Registration
SUS	Supplier Self-Service
TCO	Total Cost of Ownership
TR	Treasury
TV	Travel
UAT	User Acceptance Testing
UDO	University Development Office
VEPR	Voluntary Early Partial Retirement
WBS	Work Breakdown Structure
WBT	Web-Based Training
XI	Exchange Infrastructure (also known as Process Infrastructure, or PI)

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