purdue university
 
[an error occurred while processing this directive]
 
OnePurdue
[an error occurred while processing this directive]
General OnePurdue Questions

1. What is OnePurdue?

2. What is ERP?

3. What is business intelligence?

4. What applications are included in the OnePurdue vision?

5. Why do we need OnePurdue now?

6. Are other universities implementing ERPs?

7. Why is OnePurdue so expensive?

8. How long will it take to implement?

9. What is the implementation strategy?

10. Will Purdue's regional campuses be involved with OnePurdue?

11. Who will implement OnePurdue?

12. How will I access OnePurdue and its services and reports?

13. Why are we buying software from an outside vendor? Why not just design something ourselves?

14. Will I have to get a new Purdue ID card?

15. Will OnePurdue work on Macintosh and Linux computers?

16. Will OnePurdue work with any browser?

17. Will I be able to access OnePurdue if I only have dial-up Internet access at home?

18. How can I stay informed of OnePurdue’s progress?

19. My question wasn’t answered here. Where can I get more information?

Top of Page

 

Answers

1. What is OnePurdue?

OnePurdue is the University’s three-year, systemwide initiative that will change the way Purdue does business by integrating mission-critical enterprise data, information and business processes. Once fully implemented, OnePurdue applications will be used by virtually everyone in the University.

Back to questions


2. What is ERP?

Enterprise Resource Planning (ERP) is a collection of software applications that uses common databases to integrate an organization’s business processes. For Purdue, this will include such business-critical processes as financial management, human resource management, student services and administration, and sponsored programs services and administration.

Back to questions


3. What is business intelligence?

Business intelligence is a broad term for software reporting tools that will use the same databases as the ERP software to generate customizable reports. It will allow administrators and other University decision makers to view real-time, accurate data in a wide variety of areas throughout the four-campus system.

Back to questions

 

4. What applications are included in the OnePurdue vision?

Financial management, human resources and services, and student management and services are the three biggest components that will be included in SAP and Banner's software packages. (Financial and HR applications will come from SAP, while OnePurdue will use SunGard Higher Education's Banner package for the new student-related systems.) There will also be tools for reporting, report management, ad hoc queries, real-time analytics and customizable dashboards (sometimes known as “scorecards”) for administrators.

Back to questions


5. Why do we need OnePurdue now?

The software applications currently being used by Purdue (known collectively as “legacy” systems) are, in most cases, at least 25-30 years old. These applications were written in a programming language (COBOL) that not only is no longer commonly used, but is also not even taught much anymore. The people who wrote Purdue's legacy software back in the 1970s are retired or will be soon, and it's getting increasingly more difficult to find people with the knowledge needed to maintain these systems.

An even bigger concern involves the reliability of the legacy systems. As many at Purdue know, these old applications are very prone to problems and downtime, and altering any database structure can often lead to serious ripple effects throughout all campus systems. By implementing OnePurdue now, Purdue will save more money and prevent future problems as it increases productivity, accuracy and efficiency in all of its functions, all the while better serving student, faculty, staff and other groups in the University community.

Finally, Purdue is becoming a more information-centric institution with emphasis on performance-oriented indicators and data-driven decisions. The problem is that today's raw data is poorly integrated and often redundantly stored in dozens of different files and databases. This leads to what is sometimes called “multiple versions of the truth” that depend on which data source one accesses. Having differing versions of information also makes it difficult to fully implement a data-driven academy. Above all else, OnePurdue will integrate the data and processes that create and use the information.

Back to questions

 

6. Are other universities implementing ERPs?

Yes. Many universities across the country — including major research institutions like Purdue — have already implemented their own ERP systems (or are in the process of it). In fact, Purdue is one of the last Big Ten schools to do so.

Back to questions

 


7. Why is OnePurdue so expensive?

Since it encompass every facet of the University and is replacing most of Purdue's existing “legacy” software, the magnitude of this project is enormous. At its peak, about 150 people (most of them non-technical personnel) were working full-time to implement the SAP software, business intelligence and other associated systems that make up OnePurdue. In addition, not only will this project involve the purchase of new hardware and applications, but data residing in legacy files and databases needed to be profiled, “cleansed” and migrated to OnePurdue's integrated databases (one for SAP's financial and human resources applications and another for SunGard Higher Education's Banner software). This has been a huge and complex project itself, involving many people and thousands of hours of work.

Back to questions


8. How long will it take to implement?

OnePurdue is divided into three major parts, or “modules” (financial, human resources and student applications) that are being implemented in stages over a three-year period. Financial applications went into production in February 2007, with HR modules going online in July 2007. Banner Financial Aid went live February 2008. The remaining Banner Student applications, the most complex module, is scheduled to be released in July 2008.

Back to questions


9. What is the implementation strategy?

The maximum benefit from OnePurdue will be realized when all Student Services, human resources and financial systems are running in parallel. Although each area will officially begin its implementation July 1, 2005, they have had different endings, or "go-live," dates (when the new SAP and Banner software have replaced old legacy applications).

There are a number of reasons for this staggered process. Financials, for instance, needed to officially begin in coordination with the start of Purdue's fiscal year (July 1). Similarly, most universities' HR subsystems are timed to begin in conjunction with the beginning of a tax year (January 1). In addition, the software packages that involve students are much more complex, so take more time to be implement.

Back to questions

 

10. Will Purdue's regional campuses be involved with OnePurdue?

Yes. OnePurdue will be shared among and benefit each of the University's campuses. Representatives from Calumet, IPFW and North Central have been involved in the project's planning and implementation from day one.

Back to questions

 

11. Who will implement OnePurdue?

This is not an IT project, but a business-driven initiative supported by SAP and Banner ERP technology. The OnePurdue team, located in the Ross Enterprise Center (the former Whirlpool Building) in Purdue Research Park, involves a partnership between a wide variety of individuals from the University community representing all user groups, the technical community in ITaP, and SAP and SunGard Higher Education consultants, who bring experience in implementing such massive systems. At its peak, about 150 people were involved with the project full-time. There are also two governing bodies and several advisory committees with representation from all four campuses and throughout the Purdue system.

Back to questions

 

12. How will I access OnePurdue and its services and reports?

All systems that users will be authorized to access will be entered through a password-protected Internet portal. Because it will be Web-based, users will be able to log on from anywhere.

Back to questions


13. Why are we buying software from an outside vendor? Why not just design something ourselves?

Considering the enormity and complexity of this project, it is actually much less expensive to purchase an essentially prepackaged product, use it as delivered and adapting to it instead of doing a lot of modifications. This is sometimes referred to as implementing a “vanilla” system, and doing so is saving Purdue many millions of dollars. In addition, the University is getting a modern system more quickly than would be possible if we built internally. This is because SAP and SunGard Higher Education, like most ERP software vendors, have the army of developers necessary to keep pace with ever-changing requirements in higher education, and they can spread their costs among all of their customers.

Back to questions

 

14. Will I have to get a new Purdue ID card?

No. The University will continue to use the its PUID system, which was implemented November 2003. It will serve as everyone's unique identifier for all of their records at Purdue.

Back to questions


15. Will OnePurdue work on Macintosh and Linux computers?

The compatibility of OnePurdue’s various applications with different platforms and operating system (OS) configurations largely depend on which systems you use. Since all the new systems are accessed via the Internet, your browser is also an important factor.

SAP: Some OnePurdue human resources (HR) and financial applications currently require Windows and Internet Explorer. Users of other SAP applications, which still do not officially support Mac and Linux platforms and browsers, have reported some success running OS X 10.2 (and above) with Firefox 2.x and Safari 3.x for some uses. (For example, a Mac running OS X 10.2 and using Firefox 2 is partially supported for Employee Self-Service.)

Detailed information regarding OS and browser compatibility for Windows, Mac and Linux is available in two forms on the OnePurdue Web site: a one-page quick-reference card and more detailed software support matrix. As the SAP software is upgraded over time, we expect compatibility to improve for different platforms and their browsers.

Banner: Specific compatibility information regarding the Banner systems have not yet been fully resolved; it will be posted on this Web site when it becomes available.

Back to questions

 

16. Will OnePurdue work with any browser?

Click here for a comprehensive list of supported browsers.

Back to questions


17. Will I be able to access OnePurdue if I only have dial-up Internet access at home?

Yes, although it will run more slowly at home with only a dial-up connection than over Purdue's high-speed lines. OnePurdue's performance at home using a DSL or cable (broadband) modem, however, will be comparable to the Internet connection speed you would experience on campus computers.

Back to questions


18. How can I stay informed of OnePurdue’s progress?

The best way to stay up to date with OnePurdue is through this Web site. It is updated regularly with news and information about the project's planning and implementation. You can also sign up to receive one or both of the project's electronic newsletters: new@OnePurdue and ESAnews. To subscribe, go to the “Sign up for newsletters” box on the OnePurdue home page.

Back to questions

 

19. My question wasn’t answered here. Where can I get more information?

If your concerns were not covered somewhere on this Web site, please send a question to us at onepurdue@purdue.edu. We'll do our best to answer it.

Back to questions

 


Top of Page