One Purdue


new@OnePurdue, Issue 23, Winter 2008

Banner financial aid system goes live

Photo Mogan Olsen and James Dworkin

“Purdue, we have liftoff!”

With those words, Division of Financial Aid (DFA) Executive Director Joyce Hall announced the launch of Purdue’s new financial aid system for the West Lafayette campus.

Banner Financial Aid, licensed from SunGard Higher Education, is OnePurdue’s third software release. The fourth, and final, one, Banner Student, scheduled to go into production this summer, will include the remaining student- and academic-related applications.

Hall is pleased with the new system. “It’s very user-friendly and easy to understand. Our staff is excited that they can finally use it. They went through two days of training, and that’s made them feel more comfortable with it from the start.”

The staff’s first step after go-live — and DFA’s first test — was loading the approximately 10,000 application records they had received to date. “The process took about a week, but that’s because we need to spend more time validating data in the beginning. But as time goes on and we get more experienced with the system, this validation will take less and less time, so the procedure will get much faster.”

One immediate benefit of Banner, Hall said, is being able to load financial aid data on a daily basis. (In the old “legacy” system, DFA could only load this data once per week.) “This means that students soon will be able to see quicker online confirmations from Purdue that their financial aid applications have been received.”

Until all of Banner’s features are available this fall, students will be able to check their award status with an online financial aid self-service feature, which will be available soon. In addition to getting application confirmations, students will use this service to track their aid status, apply for loans, and accept or reject award offers.

“The transition to the new financial aid system should be pretty transparent to students,” Hall said, “and look similar to what they see now using SSINFO.”

DFA will continue to use the legacy system for 2007-08 financial aid, but it will be retired after this year’s summer term. Until then, in addition to their normal duties, financial aid staff members are using Banner to prepare for the 2008-09 academic year.

“This has been a major undertaking,” Hall said, “and we’re not finished yet. There is still much to do before the fall, but we’ll be ready.”

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New department formed to support finance/HR systems

Since the new human resources and financial systems were released in 2007, OnePurdue has been transitioning from a project-support to operational-support mode.

As part of this post-go-live support, Business Services has created a new department: the Business Services System Support Group (SSG).

Reporting to both the University comptroller and director of human resources, the group is composed of four subteams: Plannings and Postings, Public Sector, Supply Chain and HR/Payroll. It is led by Director Lerry Holladay and staffed by more than 20 members of the OnePurdue HR and finance teams.

“This department will provide production support for OnePurdue and coordinate the delivery of enhancements to the SAP Finance/Supply Chain and HR/Payroll systems,” said Comptroller John Shipley. (“Supply Chain” is a SAP business area encompassing Purchasing, Plant Maintenance, Project Systems and Inventory Management departments.)

More information about the Business Services System Support Group, including a directory of its staff, can be found on its Web site. (Click on the brown tabs in the upper-right corner of the page for specific topics about the SSG and its work.)

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Director named for new finance/HR support group

Larry HolladayLerry Holladay has been named director of the new Business Services System Support Group (SSG), announced University Comptroller John Shipley.

A 25-year veteran of the Great Lakes Chemical Corporation, Holladay has several years of experience with SAP implementations, serving as a business analyst for system configuration, application support leader and implementation manager for a number of projects in the United States, Europe and Far East.

“Lerry has experience working with SAP software in both functional and technical areas,” Shipley said. “He will provide strong leadership to the SSG, and we look forward to his assistance in improving our financial and human capital management systems and business processes.”

Holladay is a native of the Lafayette area and a 1975 Purdue graduate.

“OnePurdue’s Finance and Human Resource (HR) teams have successfully achieved a formidable implementation,” Holladay said. “I’m looking forward to helping build on that as we transition into this new phase of support and continuous improvement.”

The SSG is a new department composed of members of the Finance and HR teams that will provide support to SAP users and coordinate system enhancements. Read more about it in the story above.

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Clifford named new leader of ESA team

OnePurdue Director of Operations Rita Clifford

OnePurdue Director of Operations Rita Clifford will assume leadership of the project’s Enrollment and Student Affairs (ESA) team April 1, announced Executive Director Gary Newsom. She will take over for Lori Shipley, who has accepted a position at Vanderbilt University in Nashville, Tenn.

“Rita has been involved with OnePurdue since day one,” said Newsom, “and we’re fortunate to be in a position where we can have a smooth leadership transition to someone who knows this project well.”

“We’re going to miss Lori very, very much,” said Pam Horne, assistant vice president for enrollment management and dean of admissions, “but the terrific team she organized and inspired at OnePurdue will continue its fine work under Rita and Gary’s leadership.

“This is also a wonderful career opportunity for Lori. She’ll have responsibility for the beginning phases, and eventual implementation, of Vanderbilt’s new student systems.”

Shipley, who has worked at Purdue for 12 years, has led the ESA team since OnePurdue officially began in July 2005. “I’m really honored to have played a role in the success of this project,” she said, “and know that Rita will continue that excellence.”

Horne agrees. “Rita has a lot of experience in project management and applications development at ITaP (Information Technology at Purdue).”

Prior to joining OnePurdue, Clifford served as the director of organizational effectiveness in ITaP’s Enterprise Applications unit. She graduated from Purdue in 1988 with a degree in computer technology, and has held in a variety of information technology positions during her 14 years at the University.

“I’m very excited about this,” Clifford said. “We have a great team of expert technical and functional staff, experienced consultants, and process owners and executive sponsors who have supported us all the way.

“We’re all committed to the continued success of OnePurdue.”

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New on the OnePurdue Web site

The OnePurdue Web site is updated daily; here are some new additions:

  • Monthly Financial Reports
  • Sample Reports
  • Reporting FAQs
  • February 2008 edition of ESAnews
  • Updated scheduled milestones for OnePurdue's Enrollment and Student Affairs implementation
  • Browser and operating system compatibility matrix
  • New Training Information
  • Latest OnePurdue News

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