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ESAnews, Issue 8, February 2008

New financial aid system goes live

Photo of Financial Aid launch“Purdue, we have liftoff!”

With those words, Division of Financial Aid (DFA) Executive Director Joyce Hall announced the launch of Purdue’s new financial aid system for the West Lafayette campus.

Banner Financial Aid, licensed from SunGard Higher Education, is OnePurdue’s third software release. The fourth, and final, one, Banner Student, scheduled to go into production this summer, will include the remaining student- and academic-related applications.

Hall is pleased with the new system. “It’s very user-friendly and easy to understand. Our staff is excited that they can finally use it. They went through two days of training, and that’s made them feel more comfortable with it from the start.”

The staff’s first step after go-live — and DFA’s first test — was loading the approximately 10,000 application records they had received to date. “The process took about a week, but that’s because we need to spend more time validating data in the beginning. But as time goes on and we get more experienced with the system, this validation will take less and less time, so the procedure will get much faster.”

One immediate benefit of Banner, Hall said, is being able to load financial aid data on a daily basis. (In the old “legacy” system, DFA could only load this data once per week.) “This means that students soon will be able to see quicker online confirmations from Purdue that their financial aid applications have been received.”

Until all of Banner’s features are available this fall, students will be able to check their award status with an online financial aid self-service feature, which will be available soon. In addition to getting application confirmations, students will use this service to track their aid status, apply for loans, and accept or reject award offers.

“The transition to the new financial aid system should be pretty transparent to students,” Hall said, “and look similar to what they see now using SSINFO.”

DFA will continue to use the legacy system for 2007-08 financial aid, but it will be retired after this year’s summer term. Until then, in addition to their normal duties, financial aid staff members are using Banner to prepare for the 2008-09 academic year.

“This has been a major undertaking,” Hall said, “and we’re not finished yet. There is still much to do before the fall, but we’ll be ready.”

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Clifford named new leader of ESA team

Photo of Rita Clifford

OnePurdue Director of Operations Rita Clifford will assume leadership of the project’s Enrollment and Student Affairs (ESA) team April 1, announced Executive Director Gary Newsom. She will take over for Lori Shipley, who has accepted a position at Vanderbilt University in Nashville, Tenn.

“Rita has been involved with OnePurdue since day one,” said Newsom, “and we’re fortunate to be in a position where we can have a smooth leadership transition to someone who knows this project well.”

“We’re going to miss Lori very, very much,” said Pam Horne, assistant vice president for enrollment management and dean of admissions, “but the terrific team she organized and inspired at OnePurdue will continue its fine work under Rita and Gary’s leadership.

“This is also a wonderful career opportunity for Lori. She’ll have responsibility for the beginning phases, and eventual implementation, of Vanderbilt’s new student systems.”

Shipley, who has worked at Purdue for 12 years, has led the ESA team since OnePurdue officially began in July 2005. “I’m really honored to have played a role in the success of this project,” she said, “and know that Rita will continue that excellence.”

Horne agrees. “Rita has a lot of experience in project management and applications development at ITaP (Information Technology at Purdue).”

Prior to joining OnePurdue, Clifford served as the director of organizational effectiveness in ITaP’s Enterprise Applications unit. She graduated from Purdue in 1988 with a degree in computer technology, and has held in a variety of information technology positions during her 14 years at the University.

“I’m very excited about this,” Clifford said. “We have a great team of expert technical and functional staff, experienced consultants, and process owners and executive sponsors who have supported us all the way.

“We’re all committed to the continued success of OnePurdue.”

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PACADA sees Banner in action

Photo of Susan Aufderheide

Undergraduate Studies Program Director Susan K. Aufderheide addressed a capacity crowd at a Feb. 5 presentation to the Purdue Academic Advising Association. The meeting of approximately 200 academic advisors and associate deans was kicked off by Vice Provost Christine Ladisch. Attendees were given a demonstration of the new Banner student system scheduled to be released this summer.

Click here to see the presentation slides and watch a recording of the event. (You will need to enter a valid Purdue Career Account username and password to view this material.)

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Ongoing document will update community on Banner decisions

Photo of Bob Kubat

As OnePurdue moves closer to releasing the new student systems this summer, more and more decisions about it are being made.

To communicate as much as possible about the Banner implementation to the Purdue community, the Enrollment and Student Affairs (ESA) Subcommittee for Preparing Organizational Communication (SPOC) has created a document to let people know about these decisions.

“We want to get information out to the community when decisions have been made that will impact our faculty, staff and students,” said University Registrar Bob Kubat, “since they will all be using these systems.” Kubat also serves as the SPOC chair.

The document is a summary of decisions that have been made thus far, and will be updated as needed.

“Whether they are items about registration, grades, scheduling, course numbering or other Banner-related topics, the ESA leadership wants the University community to know what’s going on with the project,” said Kubat.

This information will be posted on the OnePurdue Web site. Click here to read the first “Decision Items” document. (Although this initial information was prepared for the Feb. 5 presentation to the Purdue Academic Advising Association, future document updates will not necessarily focus on a specific topic or event.)

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Workshop planned for schedule deputies

OnePurdue is organizing a Banner demonstration and presentation for Purdue schedule deputies.

Tentatively planned for late March or early April at the West Lafayette campus, all schedule deputies will be invited and encouraged to attend, said University Registrar Bob Kubat.

“We were very pleased with the participation at our Feb. 5 presentation to PACADA members,” he said, “and we think schedule deputies will learn a lot about Banner’s scheduling functions at the workshop we’re developing for them.

“We’ll be sharing several ideas, key decisions and other details during this event, which we think will help prepare participants for the upcoming transition to the new student systems.”

More information, including specific dates and times, about this workshop for schedule deputies will be announced on the OnePurdue Web site and in other University publications as it is available.

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ESA Milestones

Click on the image below to view the most recent implementation schedule planned for OnePurdue's new student systems, which will be released in 2008.

screenshot

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Helpful Links

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