Note: This is not a comprehensive listing of SAO policies. The policies listed represent those most frequently referenced. Please stop by Schleman Hall, Room 250 for any questions regarding policy and procedures.

Liability Coverage for Special Events
Student organizations who are planning any large event on campus (e.g., concerts, carnivals, festivals, etc.) must apply for special event liability coverage from Risk Management. Application forms are available in Schleman Hall, Room 250. Risk Management must review the application at least 5 working days prior to the event.

Bringing Outside Entertainment to Campus
Student organizations may contract professional entertainers to perform on campus. If the student organization cannot fund the program up front (i.e., not having to rely on anticipated ticket sales), co-sponsorship will be required. Student organizations may seek co-sponsorship through Convocations and Lectures, Black Cultural Center, PSUB, or Student Concert Committee. Note: the aforementioned departments reserve the right to refuse co-sponsorship. A detailed budget and approved Event Planning Form are required for co-sponsorship consideration.

**Special Note - Student organizations are strongly encouraged to come to Schleman Hall, Room 250 for consultation pertaining to sponsoring any large event (e.g., dances, concerts, comedy shows, etc.) AT LEAST ONE MONTH IN ADVANCE.

Posting of Publicity

• Flyers, advertisements, and promotions may be posted on campus no more than one week prior to the event.
• The sponsoring organization needs to remove and recycle advertisements the day after the event.
• Stakes of wires supporting signs may not be put into the ground.
• Advertisements posted where they do not belong will be removed and the sponsoring organization is subject to a charge for the cost of removing them.
• The name of the sponsoring Student Organization must appear prominently on all flyers and advertisements.

   Outside Postings:

• Paper advertisements may be posted on kiosks. Flyers may not be posted on benches, planters, doors, windows, trash receptacles, steps, columns, light posts, signs, fountains, gates, or brick paving surfaces.
• Water soluble chalk may be used on concrete sidewalks, but not on benches, planters, trees, walls, doors, windows, trash receptacles, steps, columns, light posts, signs, fountains, gates, or brick paving surfaces. Chalking needs to be exposed to the weather. Spray chalk is not acceptable.
• Signs rented from private companies may be used for one day or less if approved in advance by contacting Space Management.
• Glue, paste, duct tape, or paint may not be used to post any publicity.

    Indoor Postings:

• Paper advertisements may be posted on bulletin boards with masking tape, thumbtacks, or staples as approved by the building deputy of each building. They may not be posted on walls, windows, doors, floors, or fixtures. A list of building deputies is found in the front of the Student and Staff Telephone Directory.
• The Memorial Union and Stewart Center have special policies about publicity. Please contact the Union Scheduling Office (PMU Room 8) for more information.
• Advertisements posted where they do not belong will be removed and the sponsoring organization is subject to a charge for the cost of removing them.
• Glue, paste, duct tape, or paint may not be used to post any publicity.

Rental of Athletic Game and Activity Equipment
Student organizations interested in renting equipment such as dunk tanks, moonwalks, sumo wrestling suits, etc., need to abide by the following guidelines:

• The event must have appropriate approvals - either ODOS or residence hall management.
• Certificate of insurance from rental company (see above).
• If the rental company requires a hold harmless agreement, Risk Management must approve wording of that agreement. Please retain a copy of all signed agreements. (Please remember that any participant under the age of 18 will need a parent signature.)
• UNDER NO CIRCUMSTANCES can a Purdue faculty or staff member sign any waivers on behalf of Purdue and/or students who may use the equipment.
• A Purdue faculty or staff member must be in attendance at the activity. That person is responsible for seeing that waivers are signed before use of the equipment and for returning the waivers and equipment back to the rental company.
• Radiological and Environmental Management (REM) must be contacted to inspect the equipment after set-up and prior to use. Some activities may require the approval of the University's Fire Protection Engineer. REM can advise if that is the case.

Revenue Producing Sales/Programs
(e.g., dances, blood donations, tournaments, etc.):

• Space in the Union, Stewart Center, and Armory may be used.
• Limited locations on other campus grounds must receive prior approval through Student Activities and Organizations.
• Entertainers must all be Purdue students (i.e., no paid professionals) - dances exempt. However, donated services of professional musicians are allowable and admission may be charged.
• Program may not seriously compete with other University programs or local businesses.