Open enrollment in 10 easy steps

October 28, 2015  

Enrollment for 2016 is open, and faculty and staff have a variety of resources -- especially early on -- to help make open enrollment easy, convenient and efficient. In an effort to help make the process as transparent as possible, step-by-step enrollment instructions also are provided.

Steps to enroll:

* Go to the Purdue Employee Portal and click the EBenefits link.

* Enter your Purdue career account and password, and then follow the "Click here to begin 2016 enrollment" link. Note: Once you've selected the "Click here to begin 2016 enrollment" link, select the blue "Start Your Enrollment Now" button to make your 2016 elections.

* You will be directed to the Truven Informed Enrollment tool to estimate your total costs under each of Purdue's 2016 medical plans. Once you finish, you will continue on to the enrollment process. Note: This tool does not enroll you or change your benefits. 

* Review your dependents for 2016. Reporting requirements under Patient Protection and Affordable Care Act make it necessary for you to provide the Social Security number of each dependent you cover on your medical plan. Note: You will need to provide proof that any new family members you add to medical coverage are your eligible dependents. EBenefits will provide information on how to do this.

* Certify tobacco-user status for yourself and your covered spouse/same-sex domestic partner: 1) Non-tobacco user (tobacco-free for at least 12 months); 2) Tobacco user; or 3) Tobacco user who has completed an approved cessation program between Sept. 1 and Nov. 13, 2015. If you're a tobacco user, the additional medical premium will apply. If you're covered on a Purdue medical plan and don't certify your tobacco-user status, you'll be considered a tobacco user and will be charged the $500 additional premium. The same applies to your covered spouse/SSDP. The maximum additional premium for you and your spouse/SSDP would be $1,000. Note: This survey is located on the page before the medical plan screen. Additional premium for tobacco-user status is applied with the annual medical insurance premium.

* Certify tobacco-user status a second time. You'll be asked to provide a separate tobacco-user certification for Additional Term Life Insurance. Slightly different rules apply to life insurance and medical insurance in regard to tobacco use. The life insurance program does not offer a waiver for completing an approved tobacco cessation program.

* Review each benefit. You will find benefit information, pricing, links to vendor websites and more.

* Choose your 2016 benefits.

* Review the summary at the end of the enrollment steps. This is your confirmation of benefits. Reviewing this section helps eliminate coverage issues after enrollment.

* Be sure to initial and submit your changes to make them final. Note: EBenefits will instantly provide you with a confirmation statement when you complete your enrollment. Changes may be made and resubmitted up to the open enrollment deadline (6 p.m. EST Nov. 13). Employees are encouraged to print and/or save the confirmation for their records.

Presentations and walk-in labs

Those wanting to hear firsthand about the openenrollment process have the opportunity to attend a live presentation or walk-in lab. Presentations will provide details about open enrollment. Lab time offers employees the opportunity to complete their actual enrollment with access to Benefits staff for assistance.

This week's schedule offers multiple options:

* Today (Oct. 28)
-- Walk-in lab: 7 a.m.-1 p.m. Stanley Coulter Hall, Room 179.
-- Walk-in lab: 8:30 a.m.-4:30 p.m. Freehafer Hall, Room 1-5.

* Thursday (Oct. 29)
-- Walk-in lab: 8:30 a.m.-4:30 p.m. Freehafer Hall, Room 1-5.
-- Live presentation: 2-3:30 p.m. Stewart Center, Room 279.

* Friday (Oct. 30)
-- Live presentation: 7:30-9 a.m. Lawson Computer Science Building, Room B151.
-- Walk-in lab: 8:30 a.m.-4:30 p.m., Freehafer Hall, Room 1-5.
-- Walk-in lab: 11:30 a.m.-4:30 p.m., Nelson Hall of Food Science, Room 1225.

To view the entire schedule of live presentations and labs, visit the dedicated website. Open enrollment ends at 6 p.m. EST Nov. 13. No changes will be accepted after that time unless there is a qualifying life event (change in family status).

"It is very helpful for employees to enroll early," says Eva Nodine, director of benefits in Human Resources. "Resources become less available near the end of enrollment and sometimes the system connections get a little slower when there is heavy volume on them."

Questions about open enrollment can be directed to Human Resources at 49-42222, or HR Help.

Faculty and staff at Calumet, Fort Wayne and North Central campuses may contact their campus HR office for assistance.  

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