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Incoming
and Outgoing US Mail |
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The campus Mail Service is provided by Materials Managment and Distribution through Material Distribution Services located in the Materials Management and Distribution Center building. The service is designed to
deliver U.S. and campus mail to all departments, staff members, and recognized student organizations whose fiscal affairs are audited by the director of Student Finance. The service is established to deliver mail in a place of business, and the content of delivered mail should relate to the official
business of the University.
Mail
is picked up and delivered at scheduled times from the receiving
room or another central location of each campus building. MDS is not responsible for sorting or distributing
mail within buildings unless the building has a MDS staff member
located within the building. If a problem exists with the mail,
check first with the building deputy or receiving clerk. If the
source of the problem is not within the building, call MDS for assistance.
Questions concerning the procedures and regulations should be directed
to the MDS Manager at Material Management and Distribution Center.
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Domestic
Mail |
| Speed,
cost, content, weight, and quality are criteria used to determine
the best method of mailing. Choosing the right service can save
money while meeting your objectives. For a listing of services
with explanations of each, see the Mailing Terminology page. |
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| Preparation
of Outgoing U.S. Mail |
| All
outgoing first class mail must be separated from campus mail. Each
type of mail should be deposited in the proper side of the official
building mailbox or pickup location. |
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1. |
All mail to be metered should be separated from other first class
mail. Metered mail should be bundled together to prevent it
being mixed with mail in stamped envelopes: mail requiring metering should
be placed in the campus side of the mailbox with the correct account information.
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| 2. |
Quantities
of mail should be properly sorted and tied together. Special
delivery mail should be placed in the front of each package.
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| 3. |
Use
Zip Codes on all U.S. mail. |
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| Redirecting
Missorted U.S. Mail |
| Missorted
U.S. mail should be banded together and placed in the "CAMPUS" side
of the building mailbox. All U.S. mail for staff members located in
the buildings other than the building in which the main departmental
office located should be marked with the proper building name and
placed in the "CAMPUS" side of the building mailbox. |
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| Addressee
Relocated |
| All First Class mail
for staff members no longer employed by the University will be forwarded
to the new address. The department is reponsible for writing the new address next to the name and/or return to sender and place
this mail in the " U.S. Mail" side of the mailbox. No additional postage
will be required for first class mail; parcels post will be forwarded,
but the addressee will be required to pay the postage due upon receipt.
The U.S. Post Office will not forward standard mail. University
funds will not be used for forwarding this type of mail. |
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| To
navigate to other pages within Mail Services select the appropriate
link in the Mail popup menu. |
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