Public Records Requests

Purdue University is committed to providing access to public records in accordance with Indiana Code 5-14-3, the Indiana Access to Public Records Act (APRA).

Submitting a Public Records Request

To provide efficient and consistent response to public records requests, the University has identified the Office of Legal Counsel (OLC) as the administrative area responsible for accepting, reviewing and responding to all requests.

To assist those wishing to make a public records request, this site provides a full statement of the University's public records request procedures and a downloadable form (PDF form) on which the request should be made. If you have any questions about this policy or how to make a request, please contact the Office of Legal Counsel at 765-496-3550 or 765-496-1506.

Correct Point of Contact

To ensure that the University can provide timely and consistent responses, all requests under the Act to inspect and/or copy public records of the University must be filed with the Office of Legal Counsel, Hovde Hall, 610 Purdue Mall, West Lafayette, IN 47907; telephone: 765-496-1506; or email: publicrecords@purdue.edu.

Standard Form for Requests

Requests to inspect and/or copy public records may be submitted in writing on the standard University form for such requests ("Request Form"). A request will be deemed made as of the date and time the Request Form is received by the Office of Legal Counsel (i.e., requests received after business hours will be dated as of the next business day). Each request must: (a) identify the record(s) being requested with reasonable particularity; (b) indicate whether inspection or which method of receipt is desired; and (c) not be so burdensome that fulfilling the request would materially interfere with the regular discharge of the functions or duties of the University or its employees.

Action on Requests

OLC will act to respond to each request to inspect and/or copy public records within twenty-four (24) hours of receipt if it was made in person, or within seven (7) days if it was made by fax or mail. Please note that the response required by statute could be an acknowledgement the request has been received and information how or when the agency intends to comply. If there are any responsive records, they will be reviewed by OLC pursuant to APRA. There may be applicable exemptions that allow or require the University to redact pieces of information. See Indiana Code §5-14-3-4.

Fees

No fee will be charged to inspect a public record. If the requester would like to receive an electronic or paper copy of the record, the University may charge $0.10 per page plus actual mailing costs (at current postal rates). Other fees may apply. See Indiana Code §5-14-3-3.6. The University may require that any applicable fees must be paid prior to or at the time the records are released.

Form

Requests to inspect and/or copy public records may be submitted in writing on the standard University form (PDF form) for such requests.

Purdue University, 610 Purdue Mall, West Lafayette, IN 47907, (765) 494-4600

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