I-9

Why and how to complete an I-9 Form

Contact Information

Download the I-9 Form

Web Resources

SAP

Employment Verification Information

Why and how to complete an I-9 Form

The Immigration Reform and Control Act of 1986 requires employers to hire only persons who may legally work in the United States-which are...

• Citizens
• Nationals of the United States
• Aliens authorized to work

We do no discriminate against individuals on the basis of nation origin or citizenship.

Department of Homeland Security DHS) Form I-9 is used by the employer to verify that persons are eligible to work in the United States and must be completed at the time of hire or rehire.

The Law Requires you to:

• Give the employee an opportunity to review the I-9 instructions
• Ensure that the employee completes section 1 of the I-9 Form
• Review original documents establishing both identity and employment eligibility
• Properly complete section 2 of the I-9 Form

Employers are not to specify which documents an employee can use to prove their identity and employment eligibility.  The employee must be given an opportunity to review the list of acceptable documents and choose either one from List A OR one from List B AND one from List C.

RESPONSIBILITIES...

Employee

• Completes section 1 of the I-9 Form
• Presents original documents

Hiring Department

• Verifies original documentation presented
• Collects information and transfers needed info to I-9 form and provides signature/date.
• Immediately forwards original form and immigration documents to the I-9 Processor
• Maintains department copy

I-9 Processor 

• Audits I-9 form information
• Records I-9 and work authorization dates in SAP system
• Keeps updated files of original forms
• Creates reports for monitoring status expires, and missing info.
• Train and assist Business Office staff on proper documentation and monitoring of these forms.

Contact Information

Robyn M. Williams (I-9 Processor)
49-49688
Frehafer Hall (FREH)

International Students and Scholars
49-45770 
Schleman Hall 136

Web Resources

• International Students and Scholars
• Homeland Security
• Purdue I-9 Policies

SAP

Where to look for I-9 info.

• IT 94,  Residence Status (I-9)
• IT 48,  Residence Status

Where to pull upcoming expiry and missing information reports.

• ZHR – Exp Report Here
• ZHR – Missing Report Here

Employment Verification Information

Verbal Verification

• Dates of employment and title only.
• (765) 494-7404 between 1pm -3pm Monday thru Friday

Written Verification

• Requires a signed release if requesting income information.
• Requests in writing only to email rmwilliams@purdue.edu, fax (765) 494-6138 (attn: Robyn Williams), or complete request form at FREH front desk.
• Allow 3-5 days for processing.
• Completed forms will not be faxed. They are mailed to address provided on the request.

Records Requests

• Request for copies of records requires a signed release.
• Requests in writing only to e-mail westlund@purdue.edu, fax (765) 494-6138 (attn: Cheryl Westlund)  or completed form at FREH front desk.
• Documents will be mailed only to the address provided on the request.