Paid Parental Leave

Frequently Asked Questions

What is Paid Parental Leave?

A period of paid leave of absence (that does not reduce an Eligible Employee's balance of paid leave such as sick, vacation, or personal business days or personal holiday) for the purpose of recovery from the birth of a child; and/or, to bond with a newborn or a newly-adopted child under the age of 18. Paid Parental Leave does not include time away from work for taking care of an ill child or ill parents. It also does not include time away from work to attend a child's sporting events, school or other activities.

Who is an Eligible Employee?

An employee who has been employed by Purdue University for at least one continuous year (12 months) half-time or more in a benefits-eligible faculty or staff position, a graduate student employee position, or a benefits-eligible post-doctoral position.

Who is a Parent?

A male or female faculty or staff member, graduate student employee, or post-doc who is a birth mother; a father of the birth child; a same-sex domestic partner of the birth mother; a same-sex domestic partner of the birth father; an adoptive mother or father; a same-sex domestic partner of an adoptive mother or father.

I was in a temporary position for two months, and have been employed in a regular, benefits-eligible position for four months. Does my temporary time count toward the 12 months of continuous employment?

No, the time spent in a temporary position does not count toward establishing 12 months of continuous employment for eligibility for Paid Parental Leave. However, the time spent in a temporary position counts toward establishing 12 months of employment for eligibility toward the federal Family and Medical Leave Act (FMLA) leave.

How do I apply for Paid Parental Leave and what documentation do I complete?

An Eligible Employee shall, initially, verbally notify his or her supervisor of the need for Paid Parental Leave and the timing and duration of the leave. If the need for leave is foreseeable, an Eligible Employee must give his or her supervisor at least 30 calendar days advance notice of the need for leave, if practicable. If the need for Paid Parental Leave is not foreseeable, an Eligible Employee or his or her representative must give notice of the need for leave to the supervisor as soon as practicable. An Eligible Employee shall follow up the verbal request for Paid Parental Leave in writing on an appropriate University leave request form. If the Eligible Employee is eligible for FMLA leave, the FMLA notice requirements will be applicable. If the Eligible Employee is not eligible for FMLA leave, the employee will request Paid Parental Leave on HR Form 33ABSENCE, Request for Absence from Campus. The Eligible Employee will then need to meet with his or her business office or appropriate Human Resources area.

Is medical documentation necessary for Paid Parental Leave?

Yes, medical documentation will be required for the birth of a child. If the Eligible Employee is eligible for FMLA leave, the FMLA Medical Certification Form must be completed by the individual's health care provider. If the Eligible Employee is not eligible for FMLA leave, the employee will need a medical statement from the individual's health care provider.

What paperwork is necessary for an adoption?

An Eligible Employee will be required to furnish appropriate adoption documentation, such as a letter from an adoption agency, or from the attorney in cases of private adoptions. Adoption is an FMLA-qualifying event, and if the Eligible Employee is eligible for FMLA leave, the FMLA notice provisions will govern.

Will my benefits continue while I am on Paid Parental Leave?

Yes, benefits will continue while on Paid Parental Leave, just as benefits would continue on any other paid leave of absence.

Will I continue to accrue vacation and sick leave while on Paid Parental Leave?

Yes, an employee will continue to accrue vacation and sick leave while on Paid Parental Leave. Only clerical and service staff accrue sick leave. Faculty and administrative and professional are allotted sick leave, and therefore, will not accrue sick leave while on Paid Parental Leave.

What happens if a University holiday occurs during the time I am on Paid Parental Leave?

If an official University holiday occurs during the Eligible Employee's Paid Parental Leave, the Eligible Employee will receive holiday pay in lieu of a Paid Parental Leave day, provided the Eligible Employee is in pay status the day before and the day after the official University holiday.

Am I able to use my sick leave, vacation, and/or personal holiday/personal business days in conjunction with Paid Parental Leave?

Paid Parental Leave may be used in conjunction with a variety of paid and unpaid leaves such as sick leave, vacation leave, personal business days (for faculty and administrative and professional), or personal holiday (for clerical and service). An Eligible Employee should consult with Human Resources or with his or her business office for assistance when planning a Paid Parental leave.

Will I be eligible for short-term disability benefits will on Paid Parental Leave?

Clerical and service staff who are enrolled in the short-term disability program may be paid an STD benefit while on Paid Parental Leave, but only if the employee is approved for short-term disability benefits.

Am I able to take Paid Parental Leave if my child gets sick?

No, Paid Parental Leave is not available for a child's illness. University policy allows an employee up to ten workdays (that is, 80 hours based on 100 percent full-time equivalency) of accrued, unused sick leave in a fiscal year, for purposes of caring for an immediate family member with an injury or illness.

Am I able to take Paid Parental Leave for eldercare?

No, Paid Parental Leave is not available for eldercare. University policy allows an employee up to ten workdays (that is, 80 hours based on 100 percent full-time equivalency) of accrued, unused sick leave in a fiscal year, for purposes of caring for an immediate family member with an injury or illness.

Am I able to take Paid Parental Leave for my child's parent-teacher conferences or sporting events?

No, Paid Parental Leave does not cover any time away from work for purposes of attending parent-teacher conferences, or a child's sporting events, or other school activities. Employees wishing to remain in a pay status for these events, should request unused vacation on a University approved leave request form.

Can I take Paid Parental Leave on an intermittent or reduced schedule basis?

Yes, Paid Parental Leave (non-medically-related) may be taken on an intermittent or reduced schedule basis, with prior supervisory approval.

If both parents work at the University, how does Paid Parental Leave work?

If both parents are Eligible Employees, the Parents may elect to combine the total of their Paid Parental Leave and allocate the total between them, provided that the maximum any Eligible Employee may receive is 240 hours. For example, if the birth mother and the other Parent so elect, they may combine their leave up to a combined maximum total of 360 hours, provided that neither Parent may utilize more than 240 hours of the total. In situations where neither Parent is the birth mother, the maximum combined total for both Eligible Employees would be 240 hours. The Parents may allocate the hours in the manner that best suits their needs, but they must give the University advance notice of the allocation they choose.

Is there a limitation on the number of Paid Parental Leaves I may take in one year, or during my career?

There is no limitation on the number of Paid Parental Leaves taken by an employee during the year, or during the employee's career at the University.

I am a foster parent. Is Paid Parental Leave available for foster care placement?

Due to the complexities of foster care, Paid Parental Leave is not available for foster care placement.

I am a 10-month faculty member. After working two semesters, would I be eligible for Paid Parental Leave?

No, you would not be an Eligible Employee until you have been employed by the University for 12 continuous months.

I am a 10-month faculty member and do not work in the summer. My child is due in June. Do I get Paid Parental Leave when my baby is born?

Paid Parental Leave may be taken only when an employee is scheduled to work.

My boyfriend and I are living together and I've just given birth. We both work at the University. Do we both get Paid Parental Leave?

Yes, both employees would be eligible for Paid Parental Leave, but with the limitation of a combined total of 9 weeks.

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