Employee's Guide to Healthy Living at Work Pilot
Purdue strives to be a supportive environment that encourages healthy behaviors and positive lifestyle changes that can help improve your job performance, increase your work satisfaction and reduce health care costs for you and the University. The Healthy Living at Work pilot aims to move us toward these goals.
- The Healthy Living at Work pilot provides up to 90 minutes of paid release time throughout the duration of this pilot to travel to the Center for Healthy Living for one visit, get an annual physical exam and return to your workplace.
- You do not need to make up the paid release time.
- Your annual physical exam and your preventive lab work will be provided at no charge to you. If your physical finds a condition that needs treatment, you may be able to begin treatment during your physical exam appointment, for an additional cost, or you may schedule a separate appointment, if you wish.
- The pilot runs from Aug. 1 to Dec. 31, 2013.
An annual physical exam checks for new or ongoing health problems so they can be treated early. You can keep many health problems from getting worse and can stop new health problems before they start.
The Center for Healthy Living is able to meet your annual physical exam needs, including well-woman exams and exams for men.
Who is eligible for the pilot?
All benefits-eligible, non-exempt (hourly) employees at the West Lafayette campus who are covered by a Purdue medical plan are eligible to participate in the pilot.
Where can I go for the annual physical exam?
The pilot covers annual physical exam services through Purdue’s Center for Healthy Living only.
When can I go?
The pilot runs from Aug. 1 through Dec. 31, 2013. The Center for Healthy Living is open 7:30 a.m. to 5 p.m., Monday through Friday. We expect this pilot to be popular. While the center can’t help everybody at the same time, everyone who’s interested should be able to get in before the pilot ends.
Peak volume times, special projects or staff absences may affect when you can be away from your job to participate in the Healthy Living at Work pilot. Please be flexible and collaborative in working with your supervisor. Ensure that business needs will be met while you’re gone, and keep the impact on your department to a minimum.
What steps do I follow to take advantage of the pilot?
- Talk with your supervisor. When is a good time for you to be away? Are there appointment times you need to avoid?
- Make your appointment at the Center for Healthy Living. Go to https://purdue.opticonsite.com or call 49-40111. Mention that you’re taking part in the Healthy Living at Work pilot.
- Fill out the Form 33Absence (Form 33A), showing the time you’ll be away from the job.
- Turn in your form and get approval. Give your form to the person who normally processes your leave requests.
- Go to your appointment.
- At your appointment, request a Proof of Attendance sheet that you can give your supervisor. HIPAA laws cover your exam, so the sheet will only confirm your attendance and will not include any personal health details.
- Record the time away on your time sheet as “Other leave.”
If you make an appointment, but find that you’re unable to keep it, please notify both the person who approved your release time and the Center for Healthy Living. The center will appreciate at least 24 hours’ notice, whenever possible.
Release time for this pilot is a privilege and is not a guaranteed benefit.
- An employee has scheduled an appointment for an annual physical exam, but finds out on the day of the appointment that a project needs her full attention. The business need of the department will come first, and the employee will reschedule her appointment.
- A business unit on campus is extremely busy during peak times of the year, such as July and August. In this case, the unit head or designated supervisor may choose to grant release time for the pilot during only September through December.
- A department is busy during the lunch hour every day. The department may set a guideline that employees may only request release time occurring between 8 – 11 a.m. or 2 – 5 p.m.
- An employee has been approved to participate in the pilot and has time available to do so. The supervisor is asking for proof that the employee used the time appropriately. The employee will ask the center for a Proof of Attendance sheet, which does not include any details of the visit, but does verify the time of the qualifying appointment.
Please contact Human Resources at 49-42222 or email@example.com.