Leaves specific to Administrative and Management/Professional, Operational/Technical Staff, Continuing Lecturers, and Faculty

Sick Leave

  • Employees are eligible for the following maximum allowances of paid sick leave based on length of University employment:
    • Employed less than one year: Regular pay for two weeks (10 days, 80 hours – hours reduced for part-time employees, based on FTE) during a twelve-month period.
    • Employed one year, but less than two years: Regular pay for one month (22 days, 176 hours – hours reduced for part-time employees, based on FTE) and 75 percent pay for one additional month (22 days, 132 hours – hours reduced for part-time employees, based on FTE) during a twelve-month period.
    • Employed two years, but less than three years: Regular pay for two months (44 days, 352 hours – hours reduced for part-time employees, based on FTE) and 75 percent pay for two additional months (44 days, 264 hours – hours reduced for part-time employees, based on FTE) during a twelve-month period.
    • Employed three years or more: Regular pay for three months 66 days, 528 hours – hours reduced for part-time employees, based on FTE) and 75 percent pay for three additional months (66 days, 396 hours – hours reduced for part-time employees, based on FTE) during a twelve-month period.
  • For purposes of sick leave, the employee's "regular pay" will be based on the period of continuous employment immediately before the date of illness. Sick leave payments stop when University employment ends due to resignation, retirement, or death.
  • The twelve-month period will be a rolling twelve-month period measured backward from the date that leave began.
  • Employees may use up to 10 days (80 hours – hours reduced for part-time employees, based on FTE) of their available sick leave per fiscal year for family illness.

Vacation

  • Academic-year faculty and staff: Vacation is when classes are not in session. The seven calendar days before the first day of classes each semester and the time between the end of classes and the final date for submitting grades are not vacation.
  • Fiscal-year faculty and fiscal-year staff classified as management or professional: These employees earn 22 days (176 hours – hours reduced for part-time employees, based on FTE) of vacation each year. The maximum accrual is 44 days(352 hours – hours reduced for part-time employees, based on FTE) the employee forfeits vacation beyond 44 days (352 hours – hours reduced for part-time employees, based on FTE).
  • Fiscal-year staff classified as administrative and supervisory, professional assistant, operations assistant, or technical assistant: These employees earn 15 days (120 hours – hours reduced for part-time employees, based on FTE) of vacation during their first year of University employment and 22 days (176 hours – hours reduced for part-time employees, based on FTE) each year of continuous employment thereafter. The maximum accrual is 44 days (352 hours – hours reduced for part-time employees, based on FTE); the employee forfeits vacation beyond 44 days.
  • Terminal Vacation: The University will pay all earned, but unused vacation to any employee who ends University employment. The termination can be for any reason, including resignation, firing, retirement, and death.

Full-time Employee Vacation Accrual Table*

Month Eligible for 15 days Eligible for 22 days
July 1 day (8 hours) 2 days (16 hours)
August 2 days (16 hours) 2 days (16 hours)
September 1 day (8 hours) 1 day (8 hours)
October 1 day (8 hours) 2 days (16 hours)
November 1 day (8 hours) 2 days (16 hours)
December 2 days (16 hours) 2 days (16 hours)
January 1 day (8 hours) 2 days (16 hours)
February 1 day (8 hours) 2 days (16 hours)
March 1 day (8 hours) 1 day (8 hours)
April 2 days (16 hours) 2 days (16 hours)
May 1 day (8 hours) 2 days (16 hours)
June 1 day (8 hours) 2 days (16 hours)

* Part-time employees will accrue vacation in direct proportion to their FTE. For example, a .5 FTE employee will accrue vacation at 1/2 the rate of accrual for a full-time employee

Personal Business Days

  • Faculty, administrative, and professional staff get three paid personal business days (24 hours – hours reduced for part-time employees, based on FTE) each fiscal year. Personal business days do not carry forward from one fiscal year to the next fiscal year. Unused personal business days will be forfeited upon termination.
  • The purpose of this leave is to permit employees to conduct personal business that they cannot deal with outside regular business hours. To ensure that employees use personal business days as the University intended them to be used, and that the leave is administered consistently, the University has established the following guidelines:
    • Qualifying Reasons for Using Personal Business Days
      • Employees may use personal business days to handle personal business including, for example:
        • Financial matters;
        • Legal matters; or
        • Critical family responsibilities
      • Under no circumstance should an employee use personal business days to supplement vacation leave. However, an employee may use personal business days to supplement any other leave of absence, provided the employee has exhausted his or her accrued leave under that policy. For example, if an employee exhausts his or her bereavement leave, but is unable to return to work, s/he may request personal business days to supplement the bereavement leave.
    • Vacation Leave
      • The University does not require employees to exhaust accrued vacation leave before using personal business days.
    • Employee Notice and Scheduling
      • Employees will, if possible, provide their supervisors with advance notice of the need to use personal business days. When planning personal business days, an employee should consult with his or her supervisor and make a reasonable effort to schedule the leave so as not to disrupt the University's operations. Supervisors should consider their staffing needs when determining whether to grant personal business days.
      • In recognition of an employee's right to privacy and the understanding that most employees will use this benefit appropriately, the University will not require an employee to describe in detail the reason for requesting personal business days. In keeping with the spirit of cooperation and teamwork, however, employees should consider providing at least a general explanation.

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