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Thesis & Dissertation: Defending and Depositing

Be sure to inform the Graduate Secretary that you are a candidate for graduation the semester you plan to graduate.

Useful Resources

  • Current edition of the publication manual for APA
  • Thesis Formatting Office (There are links for the following: Thesis Manual, Microsoft Word & Adobe PDF Tips, Word Thesis Template, Final Deposit Checklists, etc.)
  • Thesis workshops (offered each semester)

Final Defense

No less than three weeks before your final defense (see graduate manual for Summer Thesis/Dissertation Defense information), give the Graduate Secretary the following information so that she may complete the Request for Final Examination form:

  • Date, time, and location of the final defense (students are responsible for scheduling the room and may do this with any secretary)
  • Names of committee members (if your outside the department member is not a Purdue faculty member, see the Graduate Manual for information about special certification that needs to be done before scheduling your final defense)
  • Title of thesis/dissertation

On the day of the final defense, pick up the Report of Final Examination form and the Thesis Acceptance form from the graduate secretary. PhD students will also be given several surveys. Students leaving the University will be given an address form that needs to be returned to the graduate secretary.

After the final defense, return the Report of Final Examination form to the graduate secretary. She will obtain the head of the graduate program's signature and send the form to the Graduate School.

The Thesis Acceptance form can be signed by the student's committee at the final defense. However, the major professor should not sign the places on the form for the "Major Professor" and "Chair, Final Examination Committee" until all changes have been made to the thesis/dissertation and the format is correct.

Final Thesis/Dissertation

After any necessary changes have been made to the thesis/dissertation, submit a copy to your major professor. The major professor can then sign the Thesis Acceptance form. This form and a copy of the thesis/dissertation is then given to the department head for approval before the student deposits the thesis/dissertation. You should allow at least three days for the head to review the thesis/dissertation. Plan your defense accordingly. At this time, give the graduate secretary a copy of your signed Thesis Acceptance form.

Students are required to submit their dissertation electronically (ETD) in Adobe pdf. See Thesis Office submission instructions.

Candidates must still schedule a "final deposit appointment" and meet all established Graduate School deadlines.

Department and Major Professor Copies

Master's and doctoral students in HDFS are no longer required to give the graduate secretary copies for the department and their major professor. However, the major professor may request a copy and indicate how that copy is bound. If the major professor requests a bound copy of the thesis or dissertation, please see the graduate secretary.