International Assistantships

New international assistantships of Purdue University must complete certain requirements before being considered an official employee of Purdue University.  Please see descriptions below of requirements.

Requirements for Orientation

  • International Assistantship Graduate Payroll Orientation Checklist
    • Download and print through link above, or by clicking the "International Assistantship Checklist" button on the left side of your screen.
    • If any part of the checklist is incomplete, the attendee will be unable to enter Graduate Payroll Orientation. No exceptions will be made.
    • STEW 102 printing lab is available during GPO to allow assistantships to scan and print documents as necessary, but may be extremely busy depending on the time.  Please plan accordingly.
      • Other computer labs are available on campus: https://www.itap.purdue.edu/facilities/instructionallabs/
  • GLACIER Tax Summary Report
    • Every international assistantship and true fellowship of Purdue University is required to have a GLACIER account.  This software is a questionnaire that determines their tax residence status.  This can be completed up to 30 days prior to arriving into the United States.  The GLACIER Tax Summary Report must be completed prior to attending GPO.
    • Assistantships and fellowships will also need to print out all of the forms from their GLACIER summary report, sign them, and attach copies of their I-20/DS-2019, I-94, and Visa.  This report will need to be brought to GPO to be reviewed by the international tax consultant.
  • WH-4 State Tax Form
    • Print and complete the above form.  The "How to Claim Your Withholding Exemptions" has been completed for you.
  • Electronic I-9 Process
    • The electronic I-9 process is completed in two steps.  Section 1 will need to be completed by you prior to attending GPO
      • Section 1 is to be completed online by going to https://www.purdue.edu/business/payroll/ and click Electronic I-9 for new hires/rehires.  Be sure to e-mail a confirmation e-mail to yourself while on the receipt page, before clicking log out.
    • Section 2 will be completed during GPO.  Attendees will need to bring proof of identity and employment eligibility
      • The proof of identity must be an unexpired original document, and can be either 1 item from list A or 1 item from both lists B and C.  Click on the following link for acceptable documents: https://www.uscis.gov/i-9-central/acceptable-documents
      • Only original and unexpired documents will be accepted.  No electronic copies, paper copies, or notarized copies will be accepted as proof of identity.
      • One document from List A can consist of 2 or 3 documents.  For example, an F-1 Visa holder typically present a foreign passport, I-94, and I-20.  J-1 Visa holders typically present a foreign passport, I-94, and DS-2019.
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  • Social Security Number
    • All assistantships of Purdue University are required to have a SSN.  If the assistantship does not have one, they will need to apply as soon as possible.  The SSN is required within 30 days of the hire date.  Click on the following link for more information and to sign up for an appointment http://www.iss.purdue.edu/SocialSecurity/
    • Once the Social Security Card arrives in the mail, it should be brought in to your departmental business office as soon as possible.

Requirements On or After August 14th

  • Direct Deposit Set-Up
    • On or after August 14th (your first day of employment), you will need to complete the steps necessary to set up direct deposit through the Employee Portal (https://erp-portal-prd.itap.purdue.edu/irj/portal).  This needs to be set up before 4:30 PM on Wednesday, August 16th in order for it to apply to their first paycheck. Bank routing number and bank account number are necessary for completing this process. If this process is not finished on time, the paper paycheck can be picked up from HOVDE within 3 days of the pay date.
  • Personal Information
    • In the Employee Portal (https://erp-portal-prd.itap.purdue.edu/irj/portal), in Employee Self-Service under Personal Information, please complete and confirm information in the following tabs:
      • Personal Data
      • Self Identification Information
      • Address
  • ADP Registration
    • After one week of being hired, you can register for ADP to be able to access your W-2 during tax season. You must have a Social Security Number before attempting to register.
      • If you did not have a Social Security Number when you were hired, you will have to wait until two weeks after giving your Social Security Number to your business office.
    • In the Employee Portal (https://erp-portal-prd.itap.purdue.edu/irj/portal), in Employee Self-Service under Taxes, click Taxes. After clicking W-2 Access, enter in your bank account number. Click the "ADP Quick Reference Card - Includes Reference Code" hyperlink to get the instructions on registering for ADP.

Graduate Student Health Insurance Enrollment

Graduate student staff who are funded 20 hours (half-time) or more are eligible for Graduate Student Health Insurance.  Benefits-eligible graduate staff will receive an email from BenefitFocus (Purdue University's online enrollment tool) via their Purdue email address with instructions on how to enroll.  Open enrollment will be from August 1st to September 8th at 5:00 PM.  Benefit information can be found at https://www.purdue.edu/hr/Benefits/gradStaff/

Insurance enrollment is mandatory for all international students and requires that you have a social security number to register. If you choose to waive the insurance plan, you must opt out and submit a waiver to the Student Insurance office by the deadline. Internationals students who have not purchased insurance or opted out and submitted a waiver by the deadline will have a hold placed on their account and will incur a $200 late fee.  Failure to enroll or opt out in the insurance prior to open enrollment for the following semester will result in a $500 late fee.

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