Domestic Assistantships

New domestic assistantships of Purdue University must complete certain requirements before being considered an official employee of Purdue University.  Please see descriptions below of requirements.

Requirements for Orientation

  • Domestic Assistantship Graduate Payroll Orientation Checklist
    • Download and print through the link above, or by clicking the "Domestic Assistantship Checklist" button on the left side of your screen.
    • If any part of the checklist is incomplete, the attendee will be unable to enter Graduate Payroll Orientation. No exceptions will be made.
    • STEW 102 printing lab is available during GPO to allow assistantships to scan and print documents as necessary, but may be extremely busy depending on the time.  Please plan accordingly.
  • Electronic I-9 Process
    • The electronic I-9 process is done in two steps.  Section 1 will need to be completed by you prior to attending GPO.
      • Section 1 is to be completed online by going to https://www.purdue.edu/business/payroll/ and click Electronic I-9 for new hires/rehires.  Be sure to e-mail a confirmation e-mail on the receipt page, before clicking log out.
    • Section 2 will be completed during GPO. Attendees will need to bring proof of identity and employment eligibility.
      • The proof of identity must be an unexpired original document, and can be either 1 item from list A or 1 item from both lists B and C.  Click on the following link for acceptable documents: https://www.uscis.gov/i-9-central/acceptable-documents
      • Only original and unexpired documents will be accepted. No electronic copies, paper copies, or notarized copies will be accepted as proof of identity.

Requirements On or After August 14th

  • Direct Deposit Set-Up
    • On or after August 14th (your first day of employment), you will need to complete the steps necessary to set up direct deposit through the Employee Portal (https://erp-portal-prd.itap.purdue.edu/irj/portal).  This needs to be set up before 4:30 PM on Wednesday, August 16th in order for it to apply to your first paycheck. Bank routing number and bank account number are necessary for completing this process. If this process is not finished on time, the paper paycheck can be picked up from HOVDE within 3 days of the pay date.
  • Personal Information
  • ADP Registration
    • After one week of being hired, you can register for ADP to be able to access your W-2 during tax season.
    • In the Employee Portal (https://erp-portal-prd.itap.purdue.edu/irj/portal), in Employee Self-Service under Taxes, click Taxes. After clicking W-2 Access, enter in your bank account number. Click the "ADP Quick Reference Card - Includes Reference Code" hyperlink to get the instructions on registering for ADP.

Graduate Student Health Insurance Enrollment

Graduate student staff who are funded 20 hours (half-time) or more are eligible for Graduate Student Health Insurance.  Benefits-eligible graduate staff will receive an email from BenefitFocus (Purdue University's online enrollment tool) via their Purdue email address with instructions on how to enroll.  Open enrollment will be from August 1st to September 8th at 5:00 PM.  Benefit information can be found at https://www.purdue.edu/hr/Benefits/gradStaff/

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