Field Trips

Class field trips may be taken with approval of the school/college dean or department head. The names of students involved in these trips and pertinent data regarding the trips must be submitted by the staff members in charge to the appropriate dean or department head prior to the trip. Forms for this purpose should be obtained through the school/college or department.

In all cases where group absences apply, students should be directed to contact their instructors as far in advance as possible in order to arrange making up work to be missed.

Student travel for required instruction or inspection trips will be listed in Purdue University bulletins. If students must incur lodging and meal expenses, this will be stated. It is acceptable to have a general statement covering the requirements of a particular department. Requests for nonrequired trips and permission to collect funds from trip participants should be processed two weeks in advance of the trip to the proper business administrator. Trips involving student group travel are discussed in greater detail in Business Manager's Memorandum 102 dated October 10, 1973.

Travel arrangements for approved field trips should be made through the Transportation Service Office. University-owned buses, vans, and cars can be scheduled to accommodate any size group for trips of a few hours or several days. While all drivers of University vans and cars must possess a valid United States driver's license, students may operate University vehicles only with written approval of the risk manager. If a privately owned vehicle is used, adequate public liability and property damage insurance must be in force. In those situations, the insurance coverage on the driver's vehicle is considered primary coverage.

University coverage is limited. Staff or students arranging travel are advised to inquire about the specifics with Risk Management.

For a nominal fee, field trip medical insurance coverage can be purchased for participants in field trips. This coverage provides first dollar coverage up to $5,000 for injuries and $1,000 for illness that occurs during the field trip. Contact the Risk Management office for more details on this coverage.