Purdue Memorial Union and Stewart Center

The Purdue Memorial Union (PMU) and Stewart Center together represent a multi-million-dollar investment in education, recreation, hospitality, and culture. These two facilities are designed to serve students, faculty, staff, alumni, and guests of Purdue.

The Union was dedicated in 1924 as a permanent memorial to those Purdue sons and daughters who serve in defense of their country. A memorial cross in the Union’s Great Hall also honors these individuals. Nearby, a large, three-dimensional campus model is seen by thousands every day, helping the Union fulfill its role as “the front door to Purdue University.”

Lounges, accessible meeting rooms, and office space for student organizations help the Union achieve its mission as the center of the campus. The Purdue Student Union Board (PSUB) acts as a primary campus programming department, addressing students’ social, cultural, recreational, and informational needs. PSUB also assists the Union’s administrative staff by providing input and feedback on issues relating to the management of the Union’s many and varied operations.

Service to the University community is a central component of the PMU mission, and this service takes many forms:

Lodging

The Union Club Hotel has 192 modern rooms, competitive rates, airport shuttle service, and convenient garage parking in the heart of the campus. Meeting rooms and catering services are available to suit the needs of both large and small conferences. Reservations for the Union Club Hotel can be made locally by calling 49-48913, toll-free at (800) 320-6291, or online at www.hotel.purdue.edu.

Dining Services

The Union has just completed a $7 million renovation to it’s retail dining area. The following is a description of all that is available. Villa Fresh Italian Kitchen offers authentic Italian specialties including pasta, three kinds of pizza, and a new area named Pick & Mix where you can help create your own salad. Lemongrass features wok-fired entrees and Pho soups, emphasizing vegetables, sauces, and spices found primarily in Thailand and Vietnam. “Pappy’s, The Original Sweet Shop,” is a 1950s retro diner, complete with jukeboxes at the tables. Pappy’s offers burgers of all types, fries, blue plate specials, sandwiches, and treats made from the original Purdue Creamery recipe ice cream. The Oasis CafÈ serves deli wraps and sandwiches as well as specialty coffees, teas, and bakery items. Flatbreads, a gourmet sandwich, salad, and soup concept features hot artisan breads baked in a gas-fired, open-hearth oven. Starbucks in the Union offers a full array of hot and cold drinks as well as Starbucks merchandise. The Sagamore Restaurant offers relaxing dining for breakfast and lunch. It also features dinner on Friday and Saturday evenings for special occasions. Zia Juice, a new take on our popular Freshens concept, features freshly squeezed juices, a variety of delicious smoothies, and healthy snacks. La Salsa Fresh Mexican Grill offers delicious “south of the border” cuisine featuring high quality, fresh ingredients and is famous for its salsa bar. Urban Market is an upscale convenience store featuring organic, sustainable, and natural foods, with a new cereal bar concept called Loops.

The Union Catering and Events office is ready to assist all your catering needs, from small dinner parties to large banquets to wedding receptions. Call 49-48908.

Meeting Rooms

The Union has rooms to suit all your needs, from small-group gatherings to large conferences. For information on scheduling events in the Union, stop by the Catering and Events Office on the main floor, or call 49-48908.

Recreation

Rack and Roll, the Union’s Recreation Center, offers exciting recreational opportunities for individuals, groups, or league play. It features 10 state-of-the-art bowling lanes and 12 championship billiards tables. Call 49-48990 for information. The center is located off the subwalk below the Grant street entrance to the Union. A video games arcade is located on the ground floor just across from Pappy’s Sweet Shop.

Other Services

The Union also offers check cashing and ATMs. A Purdue Employee Federal Credit Union (PEFCU) branch is located on the main floor across from the Catering & Events office.

The BoilerCopyMaker offers black-and-white copies, color copies, Federal Express service, resume packets, and discounts on various software products.

The Visitor Information Center at PMU (VIC@PMU) and CampusLink (an Internet readiness portal) are located in the Great Hall to welcome guests to campus.

Card Services, the office to get a University ID and establish a BoilerExpress debit account, is located on the main floor of the Union.

Stewart Center is named after two of Purdue’s most famous friends and benefactors — Robert B. and Lillian V. Stewart. Stewart Center’s facilities serve many needs on campus, including meeting rooms for student and faculty/staff activities and an auditorium for lectures and organizations.

Also housed in Stewart Center is the Stewart Newsstand, a convenience store located on the first floor, offering everything from gum and candy to newspapers and gifts. Library facilities for Humanities, Social Science, and Continuing Education as well as offices for the Purdue Conference Division are also located there. For the performing arts, Loeb Playhouse and Fowler Hall within Stewart Center supplement the facilities of the Edward C. Elliott Hall of Music.

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Loeb Playhouse

Designed for theatrical shows and large meetings, the Loeb Playhouse is fully equipped for multimedia presentations. Its seating capacity of 1,038 makes it useful for small convocations, conferences, general meetings, and plays. To inquire about the use of the Loeb Playhouse, call 49-43920.

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Fowler Hall

Designed for small performances, meetings, films, or lectures, Fowler Hall is fully equipped for multimedia presentations. Its seating capacity of 398 makes it perfect for a small convocation, conference, or general meeting. To inquire about the use of Fowler Hall, call 49-43920.

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Dauch Alumni Center

The Dick and Sandy Dauch Alumni Center, dedicated in October 2004, celebrates the history of Purdue and its alumni and serves as a home away from home and a gathering place for more than 400,000 Purdue alumni around the world and the many other friends of the University. The building was funded exclusively with private resources and is named for Dick and Sandy Dauch, in recognition of their generous leadership gift.

The Dauch Alumni Center, at the corner of Grant and Wood streets, houses the Purdue Alumni Association and the University Development Office.

Purdue’s past, present, and the promise of the future have one splendid home. The Spurgeon Hall of Spirit showcases Purdue culture and icons. The hall highlights achievements of the University and its alumni with exhibits and interactive kiosks and a model of the Boilermaker Special, the University’s mascot train.

Complete with a catering kitchen, banquet room, and several conference rooms, the center is the perfect setting for formal, social, and business functions. For information on how to schedule an event, contact April Headdy, facility manager, at 49-47753 or e-mail aheaddy@purdue.edu.

The Dauch Alumni Center is open Monday through Friday, 8:00 a.m.–5:00 p.m. Special hours are in effect on home football game Saturdays and some Saturdays and Sundays during the spring and fall. For specific times of operation on weekends and game days, call 49-45175.

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Libraries

The University Libraries system on the West Lafayette Campus includes 11 subject-oriented libraries, the Hicks Undergraduate Library, and Archives and Special Collections. The Libraries Web site at www.lib.purdue.edu is the Libraries gateway to information services. The Libraries offer a wide variety of electronic information sources, including approximately 33,000 e-journals and 286,000 e-books. The Libraries provide a print collection of more than 2,500,000 volumes and over 3,000,000 microforms of older scholarly materials as well as many current scientific and technical reports. Approximately 36,000 serial titles are received, including periodicals and serial publications of societies, institutions, and the federal and state governments. Federal government publications and patents are received on a depository basis.

The John W. Hicks Undergraduate Library may serve many of a student’s library needs, particularly during the first two years at Purdue. Here students will find assistance in locating information needed for papers and speeches, as well as an extensive collection of reserve books for course assignments. A 24-hour study lounge and the “Undergrounds Coffee Shop” are located in the Undergraduate Library.

Local library resources are supplemented by the 4,000,000 items of research materials held by the Center for Research Libraries in Chicago, including 7,000 rarely-held serial titles. Through Purdue’s membership in the center, faculty and graduate students are assured of fast access to this material through the Interlibrary Loan Office in the Humanities, Social Science, and Education (HSSE) Library in Stewart Center.

The library collections and services of the Big Ten libraries, the University of Chicago, Ball State University, and Indiana State University also are available to Purdue students and faculty under cooperative agreements. Individuals who wish to use these facilities are encouraged to contact Circulation Services in the HSSE Library.

The Digital Learning Collaboratory (DLC) is located in the Undergraduate Library. It is a joint initiative of the Purdue Libraries and Information Technology at Purdue. The DLC supports student learning through access to state-of-the-art hardware and software for creating multimedia projects, in individual, group work, and instructional settings. It facilitates the integration of information and technology literacy into the undergraduate curriculum.

Archives and Special Collections: The history of Purdue University is well documented in the Purdue University Libraries’ Archives and Special Collections, located in Stewart Center. Significant manuscript collections include the papers of aviator Amelia Earhart, playwright George Ade, cartoonist John T. McCutcheon, Nobel-prize winning chemist Herbert C. Brown, author Charles Major, and time and motion study pioneers Frank and Lillian Gilbreth. Noteworthy rare book collections include the Krannert Special Collection on the history of economics and economic thought, the W. F. M. Goss Library of engineering history, and the Anna Embree Baker collection of books designed and printed by renowned typographer and book designer Bruce Rogers.

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University Calendar Office

The University Calendar Office maintains, publishes, and distributes a continuing, all-University calendar. To view the calendar, visit calendar.purdue.edu. For information about activities currently on the calendar or for help in selecting and clearing dates for student, faculty, or other University-related events, call 49-47229 or stop in Stewart Center, Room 116.

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Staff Identification Card

Staff members can obtain an optional photo identification card by providing a government-
issued photo identification card such as a driver’s license or passport and the Purdue University Identification number (PUID) at the Card Services Office. Since the PUID number is printed on the card, a card cannot be issued until a PUID number is assigned. You can obtain your PUID number by logging onto the mail directory at the following Web address: www.itap.purdue.edu/directory. If you are a new staff member and not in the directory, contact your departmental business office.

The Card Services Office is located in the Purdue Memorial Union, Room 130, with hours from 8:15 a.m. to 4:45 p.m. Monday through Friday.

The original identification card is free, but a replacement fee is charged for lost or stolen cards. Cards are produced while you wait and normally take five minutes or less. Staff members are encouraged to obtain a plastic card for access to various facilities and services on campus. The plastic photo ID is the only card accepted at the Library and the Recreational Sports Center.

Upon termination of employment, the employee is to return the identification card to his or her department head or supervisor.

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Check Cashing

For a $1 transactional fee, University students and staff may cash personal checks for $50 or less at the Purdue Memorial Union’s check-cashing service, located on the main floor. Current staff or student ID cards must be presented. As an additional convenience, ATMs also are available on the Union’s main and ground floors. The PMU now has a full-service PEFCU (Purdue Employees Federal Credit Union) branch on the main floor around the corner from BoilerCopyMaker. Hours are 9 a.m.–5:30 p.m. Monday through Friday and 8 a.m.–noon Saturday.

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Faculty and Staff Housing

The Purdue Research Foundation owns houses that are used to accommodate new faculty members moving into the community. Faculty housing is operated by the Purdue Research Foundation, 201 Russell Street, West Lafayette; telephone 49-66245.

This office also maintains a list of houses for sale or lease by staff members.

A staff member going on leave may list his or her house or apartment with the Purdue Research Foundation so that it may be rented while the person is away. There are no fees for services rendered by this office.

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Meetings and Scheduling Service

All academic space and related facilities are scheduled through the Office of the Registrar. To make reservations for faculty and staff meetings or to arrange meetings for students and other groups, call the Office of the Registrar at 49-48581, or request the room through the Office of the Registrar Web site at https://roomschedule.mypurdue.purdue.edu/PWL. All other academic facilities are scheduled by Space Management and Academic Scheduling. Reservations and can be made by calling 43900, or online at www.smas.purdue.edu.

Smoking in University buildings is prohibited. (See University Non-Smoking Policy I.4.2 at www.purdue.edu/policies.)

The approval of the University Fire Department is required whenever decorations of any sort are used at a meeting or gathering. Technical assistance and printed regulations regarding this matter are available from the University Fire Department on West Third Street. A responsible party should be designated to arrange a pre-event inspection with fire department officials.

To avoid conflicts, campus meetings other than those to be held in academic facilities should be listed with the Office for Continuing Education and Conferences’ University Calendar Office, Stewart Center, for inclusion in the University calendar. (See Executive Memorandum B-46.) Conference groups wishing to use facilities should arrange with a representative of the Office for Continuing Education and Conferences.

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Regulations Governing Use and Assignment of University Facilities at the West Lafayette Campus

Any institution functions more efficiently in a comfortable and safe environment. To protect lives and property and to outline our responsibilities for keeping facilities in optimum condition, the University has evolved a set of regulations. These are detailed in the University Regulations manual. Because faculty and staff members use University facilities in various ways and in varying degrees of responsibility, they should acquaint themselves with these regulations that define the facilities and cover subjects such as authority, application, and enforcement; freedom of movement; use for financial gain; illegal use; prohibited uses; scheduling of space; operating policies; building deputies; and special regulations for some buildings.

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Department of Human Resource Services

The Department of Human Resource Services dedicates itself to attracting, developing, and retaining valuable people for Purdue’s workforce. The department provides leadership, human resources, and consultation through its specialized teams and its customer-specific teams.

Human Resource Services’ specialized teams provide expertise in specific areas within the human resources field. Specialized teams include:

Director’s Office

• Provides leadership in strategic planning, organizational communication, and regulation compliance

WorkLife Programs

• Provides programs and resources on disease prevention, smoking cessation, weight management, nutrition education, physical activity, stress management, family and relationship issues, flexible work arrangements, lactation support program, child care, and elder care
• Provides clinical services and referrals through the Employee Assistance Program to assist employees with personal problems that adversely affect work performances

Employee Relations and Human Resources Policy

• Manages grievance and conflict resolution
• Provides consultation on employee relations matters
• Coordinates creation and revision of human resources policies
• Administers Family and Medical Leave Act and other leaves
• Facilitates accommodations for the Americans with Disabilities Act (ADA)
• Administers drug and alcohol testing programs as required by law
• Provides training on policies and supervisory issues
• Coordinates staff recognition programs
• Facilitates and supports employee advisory groups.

Employment

• Develops and implements recruitment strategies for administrative, professional, clerical, and service positions
• Maintains the job applicant and employee databases, both regular and temporary
• Screens and refers applicants for regular administrative, professional, clerical, and service vacancies

Compensation

• Coordinates policies, practices, and procedures related to pay
• Coordinates policies, practices, and procedures related to employment contracts
• Analyzes salaries for hire rates, increases, and equity
• Handles classification of new and existing positions

Human Resource Services Information Systems

• Identifies and provides computing support for mission-critical human resources systems
• Consults with staff on business needs and solutions
• Manages the application of computer technology to human resources
• Reviews and advises on all uses of all human resources data

Human Resource Services Training and Development (HRTD)

• Supervisory and Managerial Development
• Leadership Development
• Professional and Personal Development
• Team Development
• HR Training and Certifications

For additional training information, please access the Human Resource Services Web site at www.purdue.edu/HR/training.

Staff Benefits

• Designs and manages benefits program
• Manages benefits enrollment and information
• Extends medical claims assistance and benefits counseling
  

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Customer Specific Human Resource Services

Housing and Food Services Human Resources and Physical Facilities Human Resources

• HR strategic planning
• Employee relations
• Training
• Compensation and classification
• Employment

Human Resources for Office of University Advancement

• Recruiting
• Training

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WorkLife Programs

The WorkLife Programs mission is to improve the health of Purdue’s faculty, staff, retirees, and spouses by promoting lifestyle changes through innovative prevention and at-risk programs, in addition to addressing the competing demands of the employee’s professional and personal life.

Services are available to faculty, staff, graduate staff, retirees, and spouses or same-sex domestic partners. Participation is confidential and voluntary.

Human Resource Services WorkLife Programs offers a variety of programs and resources in the areas of disease prevention, smoking cessation, weight management, nutrition education, physical activity, stress management, family and relationship issues, flexible work arrangements, child care, and elder care. Eligible faculty, staff, and retirees also receive a monthly newsletter, Working Well. For more information, please visit www.purdue.edu/worklife or call 49-45461.

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Counseling and Referral Services

The Purdue Employee Assistance Program (EAP) provides confidential and personalized services to Purdue benefit-eligible faculty, staff, retirees, spouses, family members, and same-sex domestic partners. Located near campus at 501 Hayes Street, the EAP can help you work through many issues including:

• Marriage or adult relationship problems
• Difficulty in parent-child relationships
• Self-doubt
• Difficulty relating to others
• Alcohol or drug abuse
• Single parenting concerns
• Concern for aging relatives
• Child behavior problems
• Adjustment following divorce or separation
• Emergency situations with employees
• Supervisor consultation for workplace concerns

EAP services are free of charge, and the first appointment is in paid status during work hours. If your presenting problem is covered by the Purdue Health Plan, you will be referred to a provider in the Health Plan network. Referrals outside of the Purdue Health Plan may involve some cost — these will be discussed on an individual basis. No one will know you have decided to use EAP services unless you want them to know. Names of individuals who have used the service are not released. For further information, contact the EAP office at 49-47707 or click on the EAP link at www.purdue.edu/worklife.

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Purchasing Services

Responsibility

All purchases made for the University are made by Purchasing Services or through delegations of authority to individual departments. Purchasing is responsible for assisting departments in making the best product selection, at the best value, and for providing counsel and advice to departments on procurement activities. It also assists in developing standards for materials used by the University.

Estimates and Specifications

Estimates needed by a staff member for submitting requisitions, budgets, or proposals can be furnished by Purchasing Services. Purchasing Services can assist with drafting specifications for items to be purchased. Send a memo or call the Help Desk at 49-47279.

Occasionally, staff may need to correspond directly with a vendor on technical problems. However, on all other matters, communications with vendors must be coordinated with Purchasing Services.

Vendors

Although vendor selection is the responsibility of Purchasing Services, staff members are encouraged to offer input.

Catalogs

Catalog files and product source guides are available by contacting Purchasing Services. Vendor information also is available on the Purchasing Services Web site at www.purdue.edu/purchasing.

Prices and Quotations

Purchasing Services is responsible for obtaining all prices and quotations. When quotations are received, if review by the staff member is deemed advisable or is requested, Purchasing Services will contact the staff member for assistance in analyzing the quotations and making recommendations.

Requisitions

A requisition must be initiated to obtain equipment, materials, supplies, and services from outside vendors. The requisition is initiated through the departmental business office, appropriate approvals are obtained based on the amount of expenditure, and the requisition is entered into the e-procurement system. Prices and/or quotations are obtained, and, when appropriate, the requisition is forwarded to the comptroller for approval.

Emergency Orders

When emergencies exist, contact Purchasing Services. If circumstances warrant immediate action, a purchase order can be authorized promptly.

Unauthorized Orders

Only the Purchasing staff members or those delegated Purdue authority are authorized to commit Purdue for goods and services. Commitments by other staff members are not binding on the University, and vendors’ invoices covering these commitments may not be honored.

Follow-up

Realistic delivery dates for materials should be specified, and Purchasing Services will try to meet these delivery deadlines. The ordering department may contact Purchasing Services for follow-up if delivery does not meet expectations.

Damage

All damaged materials received should be preserved in their original state until Purchasing Services issues instructions for disposal. All shipping cartons and packaging material should be retained. Damages should be reported immediately to Materials Management and Distribution so the necessary action can be taken for products acquired by a purchase order. Resolution of damaged products acquired with the purchasing card needs to be handled by the ordering department.

Unacceptable Material

If material is defective or in any way unacceptable, notify Purchasing Services immediately.

Reordering

When preparing a requisition for a “reorder” item, use the information that appeared on the most recent purchase order for the item, unless more updated information is available.

Price Information

For price information, refer to the Purchasing Web page at www.purdue.edu/purchasing or the purchasing agent responsible for the specific commodity.

Sales Representatives

Sales representatives are required to call on Purchasing Services. Refer any salesperson who contacts a department directly to Purchasing Services.

Narcotics and Controlled Drugs

Narcotics and other substances falling under the Controlled Drug Regulations and intended for use in classrooms or laboratories (other than those for the School of Veterinary Medicine) must be requested against a specific federal registration and permit. All individuals employing such drugs for teaching and research must be registered with the Drug Enforcement Administration and the Indiana Board of Pharmacy. Appropriate forms and informational materials are available in the Veterinary Pharmacy Department.

Restricted Commodities

Certain commodities such as live animals, recombinant DNA, and hazardous materials require approvals by designated University officials. Purchasing cannot process requisitions for restricted commodities without these approvals.

University Contracting Group (UCG)

The UCG is solely responsible for negotiating the terms and conditions of all contracts related to the purchase of goods and services. Often, the UCG will work with departments to develop technical specifications and effective statements of work. This team approach results in clear and concise contracts. The Senior Contracts Manager is responsible for the quality and efficient processing of these contracts.

Food Stores

Food Stores is the central support facility for all University dining operations. This includes purchasing, processing, and delivery service for food and related items. Food stores also coordinates the campus vending contracts.

Food Stores supports the academic mission by coordinating between departments and food manufacturers for handling and storage of products utilized for research. There are multiple refrigerated and freezer environments for storage of various food-grade products.

Printing Services

Printing Services is your on-campus source for printing, quick copy, and mailing services for internal campus customers. Additionally, Printing Services can assist with the purchase of print from outside vendors. The Assistant Director of Printing Services is also the purchasing agent for outside print work, and related supplies, such as inks and fine paper.

Lilly and Chemistry Procurement Centers

The Lilly Procurement Center is in the Lilly Hall of Life Sciences, and the Chemistry Procurement Center is in the Wetherill Laboratory of Chemistry. Both stock common laboratory and chemical supplies as well as media and office supplies. Use the Stores requisition to obtain materials from their inventories. The centers are authorized to process purchasing documents for their departments.

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Property Management

Moveable equipment acquired by the University is capitalized as outlined in the Business Procedure Manual.

Department heads are responsible for University assets in their respective areas. The Property Accounting Office in the Department of Accounting Services maintains an inventory of all capital equipment. This equipment is tagged upon acquisition and physically inventoried biennially. Requests for information concerning items on inventory can be made to the Property Accounting Office.

Any change in status of equipment will be requested on a Property Accounting Form ECS. This includes transfers to another department, becoming surplus, or being stolen. Disposal of usable University equipment should be coordinated with the manager of the University Warehouse. Departments or staff members are not authorized to sell or to donate University property to outside organizations or individuals. All thefts are to be reported immediately to the University police, or to the local law enforcement agency if occurring off campus. University equipment that is to be removed from University property for instructional or research purposes requires prior approval on a Property Accounting Form POC.

In order to have an accurate inventory, all University staff are urged to make a conscientious effort regarding equipment management. Such involvement is the only effective deterrent against waste, abuse, and loss.

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Buildings and Keys

The building deputies issue all building keys and maintain key distribution records. Requests for department masters and individual keys should be sent to the building deputy from the department head or his or her representative. All department heads of each building, along with building deputies, must approve requests for building grand master keys before they may be issued. The building deputy is given the required form for signature to turn in with the request for building grand master keys. Building deputies should request keys from the Physical Facilities Lock Shop located in the PFSB building. Keys for departments and self-supporting buildings can be ordered through the Work Request Center (49-49999); the department account number is required. Keys for University staff housing are acquired from the Purdue Research Foundation Housing Office. However, all work orders must first be sent to the Work Request Center at Freehafer Hall (49-49999).

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Telephones

Purdue Memorial Union and Stewart Center

Free local call telephones are near the Union Service Desk and at the Information Center in Stewart Center.

Campus calls and local off-campus calls may be made without charge from designated booths in the Union, Stewart Center, and selected wall phones in many other buildings.

When calling a University telephone number from off-campus, be sure to dial the entire seven-digit number, but dial only the last five digits when making a campus call from a campus phone.

Long-Distance Authorization Codes

Purdue faculty and staff can use a special authorization code to dial long-distance calls on special toll circuits without operator assistance. Charges for each call will be allocated to specific departmental accounts. Codes may be requested through your business office. See the Student and Staff Telephone Directory for dialing instructions.

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Purdue Airport

The management of the airport is responsible for the provision of a safe and efficient base of operations for those who provide air transportation services to the University and the Lafayette-West Lafayette community.

The airport covers nearly 500 acres of land with two paved and lighted runways: one northeast-southwest runway 4,230 feet long; and one east-west runway 6,600 feet long. There are 16 buildings, all of which are used to support commercial or educational aviation activities.

Services include aviation fuels, flight instruction, air taxi service, and aircraft sales and servicing.

The Federal Aviation Administration operates an air traffic control tower and a maintenance unit at the airport.

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