To:       Executive Vice Presidents, Chancellors, Vice Presidents, Vice Chancellors, Vice Provosts, Deans, Directors and Heads of Schools, Divisions, Departments and Offices

From:   Alysa Christmas Rollock
            Vice President for Ethics and Compliance

Date:   January 8, 2015

 

Dear Colleagues:

As part of efforts to provide a safe and secure environment for faculty, staff, students and visitors, Purdue University has been examining its policies and practices related to minors on campus. As a result, Operating Procedures for Programs Involving Minors will supplement the policies on Anti-Harassment (III.C.1), Equal Opportunity, Equal Access and Affirmative Action (III.C.2) and Use and Assignment of University Facilities (IV.B.1). These procedures are effective January 1, 2015, for programs that take place on or after May 1, 2015. 

The steps, as outlined in the procedures, require sponsors of programs that include minors as participants to register their program with the University. As part of the registration, sponsors must certify that the program staff has undergone background checks and received training and that minimum safety provisions have been met. This process of registration and certification serves a twofold purpose. First, it affords the University the opportunity to better communicate to sponsors of programs that involve minors what is expected of them, and second, it provides the University with a better understanding of the programming offered to minors by the University and by sponsors who use its facilities.

All colleges, schools, departments, offices and other units of the University are required to follow the procedures. Third parties who host a program on University-owned property also are required to follow the procedures. Exclusions to the procedures are as follows:

  1. Performances or events open to the general public and not targeted to minors (e.g., varsity athletic events, concerts, plays, etc.)
  2. Regularly scheduled classes, including dual-credit courses, or activities designed primarily for enrolled students of the University
  3. Student recruitment activities, including open houses and admissions visits and tours, that are scheduled to last no longer than one day and do not include an overnight stay
  4. National tests offered by a University testing center
  5. Programs for which a Recognized Student Organization is the sponsor
  6. University research involving minors as human subjects

Please take a moment to review the Operating Procedures. Your feedback on the process and associated registration form is welcome and encouraged. Comments may be sent to policies@purdue.edu.

I appreciate your understanding and cooperation as we endeavor to maintain a safe environment for our University community.