Shipping Hazardous Material

The use of hazardous materials is an integral part of research at Purdue University. At times, it is necessary to ship these materials to a colleague, another research facility, back to the manufacturer, or to a field research site. Hazardous materials may include items such as:

  • Laboratory chemicals (including research samples)
  • Dry ice
  • Radioactive materials
  • Compressed gases
  • Biological agents
  • Equipment or instruments that contain hazardous materials
  • Lithium batteries and other rechargeable batteries

When hazardous materials are offered for transport by a commercial carrier like FedEX or UPS, the shipment becomes regulated by the U.S. Department of Transportation (USDOT) and/or international agencies (IATA, ICAO). To comply with shipping regulations, hazardous materials must be properly classified, packaged, documented, and handled by trained employees. Failure to meet these requirements may result in delays, loss of research samples, and potential regulatory fines.

REM can assist by either providing shipment services, or if necessary, training personnel on the proper shipping procedures for regulated hazardous materials. REM does not charge for shipment preparation or training services. However, the researcher is responsible for the cost of proper packaging materials, dry ice (if applicable), and shipping costs.

Request to Ship Hazardous Material forms can be obtained using the link in Hazardous Materials Management section of REM's Forms web page or from BRWN 2107.


Shipping Procedures*

The following procedures must be followed to ship hazardous materials:

Bring the hazardous materials you wish to ship to BRWN 2107, Monday thru Friday, between 8 AM and 4 PM along with with a completed Request to Ship Hazardous Material form, and a valid departmental account number for shipping charges. Most materials received before 12 PM will be shipped on the same day. Materials received after 12 PM will be shipped on the following work day (If received after 12 PM on Friday, the material will not be shipped until the following Monday).

Ensure the hazardous materials brought to BRWN 2107 for shipment are in an appropriate container (e.g. shipping box or cooler).

  • Ensure dry ice shipments are in a Styrofoam™ cooler inside a cardboard box.
  • Dry ice must be in the container if it is needed.
  • Please note the amount of dry ice on your Request to Ship Hazardous Material form.

International shipments can be very difficult, time consuming, and will require additional "export control" information on the Request to Ship Hazardous Material form. It is best not to ship internationally after Wednesday. To help the international shipping process remains trouble free, please provide the following:

  • Any acceptance documents (e.g. permits, licenses, customs clearance documents) the destination country may require
  • A telephone number for the person receiving the material
  • A precise description of the material
  • Statement of what the material will be used for
  • An estimated value for the shipment, keeping in mind that duties and taxes will be based on this estimated value

* Please make arrangements well in advance for special request, unusual materials, or large volume shipments. Contact Lanie Hazlewood to schedule shipments or ask questions regarding shipping hazardous materials.