Policies and Guidelines for Use of the Purdue-Board System

Purdue-Board Policies: The policies for Purdue-Board are consistent with the Policy for Access and Use of Purdue’s Electronic Mail System (September 29, 1995) issued by the President of the University. See: http://www.purdue.edu/policies/pages/information_technology/email.html.

In addition, the use of Purdue-Board conforms to the non-discrimination policy as issued by the President of the University as outlined in Memorandum D-1 dated December 31, 2002 (Supersedes Executive Memorandum No. D-1, dated January 8, 2001). See: http://www.purdue.edu/policies/pages/human_resources/nondisc_pol.html

All Purdue University policies applying to student confidentiality, including FERPA, HIPAA and GLBA also apply:
http://www.purdue.edu/policies/pages/students/c_51.html
http://www.purdue.edu/policies/pages/records/vi_2_1.html
http://www.itap.purdue.edu/security/policies/GLB_Safeguards_Rule_Training_General.pdf
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Appropriate Use Described
The University provides electronic mail facilities to support its instructional, research, and service activities and associated administrative functions. In general, policies and regulations that apply to other forms of communications at the University also apply to the Purdue-Board system. The system will be used only for purposes that respect the image, reputation and legal obligations of Purdue University. Any recipient or user of this system whose actions violate this policy, or any other University policy or regulation, may be subject to limitations or elimination of privileges as well as other disciplinary actions.

Schools, departments and organizations that wish to use the system to communicate with students need to be cognizant of the relevance of the message to their targeted group. The sender needs to consider their target audience CAREFULLY. If messages are deemed to be inappropriate, they will be rejected for posting and returned to the sender explaining why the message was rejected. Messages that sent to the wrong area can be rerouted to another area or returned to the sender requesting they forward the posting to the appropriate area. Decisions on postings must be viewpoint neutral. A posting should not be denied because the data content reviewer does not agree with the posting request message. Additionally, postings should conform to the university non-discrimination procedures.

In all cases, the sponsor of the event must be clearly displayed in the posting. Individuals submitting a posting for approval, are required to be an individual who represents the group sponsoring the event.

The following types of information will not be approved for posting:

Sales of any type (including garage sales, automobiles, textbooks, etc.)
Student surveys which collect personally identifiable information about students Surveys intended to lead to a presentation or publication must obtain approval by the Committee on the Use of Human Research Subjects in advance and documentation of such approval must be provided to the Content Reviewer prior to approval.
Individuals requesting a posting for an event or group they are not the sponsor of
Postings that harass or intimidate an individual or group, or that in any way violate university non-discrimination regulations.
Room mates wanted

Sanctions for misuse

Refer any instances of abuse of the Purdue-Board System by Purdue University student areas to the Office of the Dean of Students for appropriate action.
Refer any instances of abuse of the Purdue-Board System by non-University staff to the Vice President for Student Services for appropriate action.
Refer any instances of abuse of the Purdue-Board System by faculty to the Office of the Provost for appropriate action.
Refer any instances of abuse of the Purdue-Board System by staff (other than faculty) to the Director of Human Resource Services.

Procedures for Posting to Purdue-Board

The procedures for posting to Purdue-Board are:

Anyone with a career account may request a posting to Purdue-Board by going to the Purdue-Board home page and selecting “Submit a Listing” from the toolbar.
Selection of the appropriate group is important, so consider your target population carefully before selecting the area you would like the posting submitted to.
Enter an appropriate title for the posting, then enter the information to be posted in a text format or as a cut and paste from a Word document. A link can be used back to another document stored at another location if needed.
You must enter a date you wish the posting to begin, and an archive date ( an “end date”)
Submit the posting
You will be notified by email that your submission has been sent out for review. You will also receive an email notifying you that your posting has been accepted or that it was rejected.

Approving a Posting to Purdue-Board
The responsible staff member defined as a data content reviewer for the area will consider the following when evaluating requests to use Purdue-Board:

Postings cannot be sent for personal purposes or personal gain.
Postings must be related to the programs or operations of the University.
In all cases, the sponsor of the event must be clearly displayed in the posting. Individuals submitting a posting for approval, are required to be an individual who represents the group sponsoring the event.
Data content reviewer must respond in an appropriate/reasonable amount of time. Size of the posting may not exceed 500 words with no attachments due to system limitations. If posters wish to post additional information or use graphics, links to web sites will be permitted. Linked web sites must conform to University policy and viewers will be notified when connecting to a non-Purdue site.
Data content reviewers may consult with the Student Services Data Steward to jointly approve those requests which are questionable in terms of appropriateness.

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Policies and Guidelines for Use of the Purdue-Board System

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