Validation Rules

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Sponsored Program Services

Coeus has built in business rules that apply to sponsored programs budgets. These ensure that the budget data follow University guidelines. Validation Checks should be run prior to submitting a proposal. Any warning messages should be addressed.

Running Validation Checks

Make sure you have closed the Modify Budget window and you are on the Modify Proposal window.
Select Action > Validation Checks.
A window will appear and display any business rules that have been violated.
You can either go back into the budget and correct these errors, or print out the list of violated Validation Rules and provide justification on the printout and attach to your proposal. NOTE: There is a Print button on the validation warning message. This functionality was not implemented by MIT. To print the warning list, Click Alt>Print Screen and paste the picture into Word.
If all your validation checks pass, please make a note of it on the Proposal Submission Form

Current Validation Checks

Current validation checks are shown below.

Business Rule	Warning Message

If sponsor = NIH, AND academic salary base + summer salary base > $183,500 then issue warning.	NIH has a salary cap of $183,500 per year.
If sponsor = NIH, AND activity type = organized research, AND (Cost element = 8260(Stipend) OR 8425 (Tuition & Fees)), then issue warning.	Trainee/fellowship costs are not normally allowable on NIH research awards.
If campus=WL, and CE 8230 (Graduate Staff) exists AND CE 8270 (Graduate Fee Remissions) exists, then valid; otherwise issue warning.	Graduate Fee Remissions (CE 8270) should normally be budgeted when Graduate Staff (CE 8230) are budgeted. Please provide approval documentation for exception to University policy.
If CE 8230 (Graduate Staff) AND CE 8281 (Graduate Student Insurance) is present, then valid; otherwise issue warning.	Grad student insurance (CE 8281) should normally be budgeted when Grad staff (CE 8230) FTE is 50% or greater.
If CE = 8405 (Subcontracts <= $25.000) OR 8406 (Subcontracts without F&A), then issue warning.	Have you included work statement, budget and institutional signature from the subcontractor?
If CE = 8510 (Scientific & Instruction Equipment), then issue warning.	Scientific Equipment has been budgeted. A justification should normally be included in the proposal.
If CE = 8260 (Stipend) AND CE = 8425 (Tuition & Fees), then valid; otherwise issue warning.	Tuition & Fees (CE 8425) should normally be budgeted when Stipends (CE 8260) are budgeted.
If CE = 8212 ((20A)/(30A) w/ TIAA/CREF) OR 8213 (30A w/o TIAA/CREF) OR 8214 (40A/5011C) OR 8240 (Clerical) OR 8530 (General Purpose Equipment) then issue warning.	You have budgeted a cost element that is normally an indirect expense. Are unlike circumstances justified in the proposal?
If standard F&A rate is not used, then issue warning	You have budgeted an F&A rate other than the default, or you have removed F&A from a budget line item. Please document approval. TDC base should be used unless an exception has been granted.
If CE 8431 (Travel, Foreign), then issue warning.	Foreign travel (CE 8431) has been budgeted. A justification should normally be included in the proposal.

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Site updated on November 10, 2006