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Information for Faculty

What is it?

The Purdue Proctor Pool is a service for faculty, staff, and graduate instructors who need help proctoring exams. Created by the Office of the Provost during the 2004 Spring Semester, the Purdue Proctor Pool is administered through the Center for Instructional Excellence.

When can I use the Purdue Proctor Pool?

The Proctor Pool is typically used for exam supervision in large classes. The Proctor Pool cannot be used as a substitute for instruction or for exam facilitation. The purpose of the pool is to assist, not be a replacement for, instructors.

How do I schedule a proctor?

At least one week prior to your test date, e-mail the following information to CIE@purdue.edu:

  1. Instructor's telephone number and e-mail address
  2. Course number and number of students
  3. Date of the exam, start/end times
  4. Location of the exam
  5. Number of Proctors Requested

For the best response to your needs, schedule as soon in advance of your target date as possible. It is not inappropriate at the beginning of the semester to schedule proctors for your final exams. Once the proctors are assigned, you will be given their names and notified via e-mail. Every effort will be made to accommodate requests. Remember: When there are a large volume of requests, proctors may not always be available.

What instructions are proctors given?

Proctors are instructed to arrive 15 minutes before the assigned exam (unless other directions have been given) with their timesheet and wait for any specific instructions you may have concerning your exam. Record the exact time of the proctor's arrival on the timesheet.

During the exam, proctors are instructed to walk around the room and be on the lookout for any signs of cheating. All proctors attend a training session where they learn about some of the more common ways students cheat during exams. If they observe any behavior that might be considered cheating, they are instructed to inform you. They will not attempt to handle the situation on their own. Also, proctors will not answer any questions about the exam. They will refer any questions regarding the exam to you.

When the exam is over, the proctors can remain and assist you, but cannot be expected to go over the time you scheduled. When it is time to dismiss the proctor, record the exact time of dismissal on the timesheet and sign it.

If you have any questions or comments about the Purdue Proctor Pool, please contact CIE at CIE@purdue.edu.