Reimbursable Miscellaneous Trip Expenses
Receipts are required if each expense (or total of expenses in reasonable categories, such as parking, taxis, etc) is $75 or greater.
General Expenses (All Travel)
Expense Must be Required for University Business Trip
- Baggage charges:
- Transportation charges for authorized excess baggage when carrying equipment necessary to complete official business
- Necessary charges for storage when such are a result official business
- Charges for checking baggage
- Charges or tips at transportation terminals or lodging for handling luggage and items necessary to complete business mission
- Tips for services such as taxi, shuttle or courtesy transportation drivers
- Services of guides, interpreters, or drivers
- Services of typists, data processors, or stenographers
- Use of computers, printers, fax machines, and scanners when necessary to complete official business mission
- Fees for conference/meeting rooms and equipment when necessary to complete official business mission
- Official telephone calls/service, such as faxes, telegrams, etc
- Lodging taxes
- Laundry, cleaning, and pressing of clothing (To qualify for this expense, the traveler must incur a minimum of 4 consecutive nights on official Univesity business.)
- Energy surcharge and lodging fees when such fees are not optional. Example: Safe
- Emergency purchases of materials or services (i.e., film, batteries, photocopying, etc.) when necessary to complete official business mission.
- Sales tax on purchases made in Indiana cannot be reimbursed, but sales tax on out-of-state purchases will be reimbursed. (Contact the Tax Group for information on sales tax.)
Special Expenses (Specific to Foreign Travel)
Expense Must be Required for University Business Trip