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Variance Statement/Tolerance

When a traveler takes a business trip (domestic or foreign) and the expense report total is 20% greater than the amount approved on the request, a variance statement (statement of explanation) should be entered in the comments of the expense report explaining what caused the variance.

The traveler is responsible for making sure the variance statement is included on the expense report when necessary.

When the fiscal approver reviews the expense report, checking for the variance statement is part of that review.  The approval of the expense report, is an acknowledgement that the travel adheres to the University Travel Policy.