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Registration Fees

Registration fees for attendance at professional meetings may be reimbursed upon presentation of an original receipt (if expense $75 or greater).

If receipts are not provided by the conference/workshop, it is the traveler's responsibility to obtain an acceptable proof of the claim for reimbursement (i.e., proof of payment and a supporting document indicating the amount).

The Visa travel card may be used to prepay registration fees for conferences.  Any fees for special events (tours, museums, etc) not included in the initial registration fees are not an allowable University expense.

If the registration fee includes any meals or meals are furnished gratis, i.e., dinner with colleague or vendor sponsored meals, these should be deducted (see below) from the subsistence allowed.

Deduction for Meals/Domestic Travel (On or After 2/1/2003)
ALL TRAVEL (IN-STATE, OUT-OF-STATE)

Breakfast (Excluding Continental Breakfast)

25% of Full M & IE CONUS Rate

Lunch

25% of Full M & IE CONUS Rate

Dinner

50% of Full M & IE CONUS Rate

ALL FOREIGN TRAVEL

Breakfast (Excluding Continental Breakfast)

25% of Full M & IE OCONUS Rate

Lunch

25% of Full M & IE OCONUS Rate

Dinner

50% of Full M & IE OCONUS Rate

When subsistence is not being paid, no deduction will be made for meals furnished (re: one day trip) unless meals are listed separately (optional) from the actual registration fee.

Membership Dues:

Individual membership dues are allowed as long as there is a business purpose and the amount does not exceed $500. For additional information refer to Membership Fees and Dues on the Accounting website.

Books, CDs, Tapes, & Publications:

Additional charges for books, publications, CDs, tapes, etc. from conferences or workshops are reimbursable on the Form 25 with an original receipt (if $75 or greater). A statement that the items purchased becomes property of the department must appear on the travel reimbursement request.