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Equipment SRM Orders > $50,000 on Sponsored Program Funds

SRM orders for capital equipment purchases greater than $50,000 and charged partially or entirely on sponsored program funds requires special processing.  Sponsored Program Services (SPS) reviews these transactions to assure that sponsor approval for the purchase has been obtained.  If federal funds are being used for the purchase, SPS will also verify the internal equipment screening form (Verification of Equipment Non-Availability location, Click Here) has been completed, signed, and included as an attachment to the shopping cart. In addition, if the federal funding is ARRA funding, this should be noted in the internal notes section of the shopping cart as well as identified in the title of the shopping cart. Instructions on identifying shopping carts with ARRA funds can be found on page 13 of the Purdue University ARRA Handbook at:

http://www.purdue.edu/business/sps/pdf/ARRA_Handbook_2010.pdf

For capital equipment orders greater than $50,000, business office staff must add Ruthann Goffinet (user name = RSIMS) as a dynamic approver. PLEASE call Ruthann at 494-1055 to alert her that the shopping cart is going to be sent to her prior to adding her as a dynamic approver. This is especially important if the shopping cart is a rush. Should Ruthann be out of the office a substitute name will be provided to the caller. This will help avoid delays in getting the shopping cart approved by SPS.

Ruthann will forward the shopping cart to Allison Harris, Senior Operations Manager – Account Management to coordinate SPS approval of the shopping cart. Additional information on the SPS internal review of SRM orders for capital equipment greater than $50,000 can be found at: http://www.purdue.edu/business/sps/postaward/accountmgmt/spsinternalreview.html

Questions on this process may be referred to Allison Harris , Senior Operations Manager- Account Management.