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General Information

Duties of Records Management:

  • Develops and issues standards and guidelines for records management practices in accordance with legal and business needs.
  • Administers the Records Management Policies
    • V.B.3 Assignment of Authority and Responsibility for the Retention and Disposal of University Records
  • Responds to public records requests and third-party subpoenas on behalf of the University.
  • Leads University Records Coordinators in their records management practices, obligations and the preservation of evidentiary records.
  • Develops and implements training and communications.
  • Ensure employees have access to tools and training to perform their records management responsibilities.
  • Oversees Freehafer Central files, offsite storage and imaging in support of Business Services.

Benefits of the Records Management Program:

  • Facilitates the management of records from creation to disposition.
  • Minimizes audit and litigation risk, expense, and exposure.
  • Reduces the cost of office, data, and records center space (active and inactive storage).
  • Ensures records are protected, secure, and accessible.