|VENDOR RELATIONS||POLICY NO: P-340|
|SUBMITTED BY: R. BRADLEY & A. JACKSON|
|APPROVED BY: D. SABEL|
|Effective Date: 6/07 Supersedes No: 1/94 Page No 1 of 1|
It is the purpose of this document to state the basic policy concerning vendor relations at Purdue University.
This policy applies to all University purchases.
It is the policy of Purdue University to maintain and practice the highest possible standards of business ethics, professional courtesy and competence in business relationships. At all time, Federal and State statutes and Board of Trustees directives shall be followed. Following are those guidelines Purdue University follows:
A. To give first consideration to the objectives and policies of Purdue University.
B. To grant competitive bidders equal consideration; to evaluate each transaction on its own merits; to foster and promote fair, ethical and legal trade practices.
C. To cooperate with trade and industrial associations, governmental and private agencies engaged in the promotion and development of sound business methods
D. To demand honesty in sales representation whether offered through the medium of verbal or written statement, and advertisement or a sample of the product.
E. To comply with policy on gifts. Click here to review this policy.
F. To use only by consent, original ideas and designs devised by one vendor for competitive purchasing purposes.
G. To be willing to submit to arbitration on any major controversies.
H. To accord a prompt and courteous reception, conditions permitting, to all who call on legitimate business missions.
I. To strive to obtain the maximum ultimate value of each dollar of expenditure.
J. To counsel and cooperate with the National Association of Educational Procurement and to promote a spirit of unity among them.
K. To decline to take advantage of a vendor error.
L. To provide equal opportunity for all bidders responding, should re-quotation become necessary.
M. Encourage vendor representatives to contact Procurement Services personnel for referral to using departments, and keep Procurement Services personnel apprised of potential purchases.
N. Encourage all correspondence and informal quotations from vendors to campus customers be directed through Procurement Services.
O. Require all procurement related negotiations to be conducted with representatives of Procurement Services, the using department, and the vendor.
P. Ensure objective contractor performance and eliminate unfair competitive advantage, and where vendors develop or draft specifications, requirements, statements of work, invitations for bids and/or requests for proposals these vendors will be excluded from competing for those procurements. Awards shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous to the recipient, price, quality and other factors considered.