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Terminal Vacation and Sick Leave Conversion Worksheet

Use the Terminal Vacation and Sick Leave Conversion Worksheet to figure sick leave conversion and the bi-weekly factors for accruing vacation and sick leave. Here are step-by-step instructions:

TERMINAL VACATION

  1. Check in PEDB for vacation accrual (or use latest leave report)

  2. Add to Box 1

  3. Check time card, was any vacation used? If so enter in box 2

  4. Box 4 hours to be paid this pay period + personal holiday (if not taken).

  5. Change the Biweekly Factor based on length of continuous employment. See Hourly Conversion for Vacation and Sick Leave

  6. The hours in box 5 enter on time slip, on the terminal vacation line.

SICK LEAVE CONVERSION

  1. Check in PEDB for sick leave accrual (or use latest leave report).

  2. Enter in Box 6 sick leave hours.

  3. Check time card, for any sick leave used? If so enter in box 7.

  4. Box 8 hours to be paid this pay period + personal holiday (if not taken).

  5. The hours from box 9 enter in box 10 if hours are 520 or less.

  6. Enter in box 11 any hours over 520.

  7. The total number of hours to be paid on Sick Leave Conversion should show in Total hrs SLC box, these hours will go on the time slip under Sick Leave Conversion.

Extra reminders.

  1. You will have to do a Form 4 to terminate the employee; this will not pay the terminal vacation or sick leave conversion. You still need to put this on the time slip.

  2. You do not have to wait one pay period for the Leave Report to come out, this form will help you do it right away.

If you have any questions please call. Carol 4-1698