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Prepare Departmental Payroll (AY/FY/BW)

Purpose Transaction Steps Contact
The following HR and Payroll reports can be run before payroll is written to assist in the review process, as well as to monitor processing of PA actions.
Review your org unit's listing of employees that have had an action processed. ZHR_Action_List Org Unit
Reporting Period = ALL
Pay Area
sschelp@purdue.edu
Review a listing of employees that are in an inactive status (and thus WON'T BE PAID). ZHR_Basic_EE_List Org Unit
Employment Status = 1
Pay Area
sschelp@purdue.edu
Review a listing of employees that are in active status and are eligible to be paid. ZHR_Basic_EE_List Org Unit
Employment Status = 3
sschelp@purdue.edu
Review listing of employees that are on leave. Monitor leave dates to ensure that potential PA actions are processed when a leave is ending. Review for sabbaticals and EVPRs prior to the beginning and ending of an academic period. ZHR_Leaves_Report Org Unit
PERNR
Employee Status
Action Type
sschelp@purdue.edu
Review a listing of employees that will receive special recurring payments (fellowships, Distinguished Professor payments, etc). Users can review payment amounts, dates of payment, and specific cost distribution for the special payment. ZHR_Recurring_Pmts Org Unit
Date Range
sschelp@purdue.edu
Review summer session and other one time (or special) payment amounts. ZHR_Addl_Pmts Org Unit
Reporting Period = Other Period
Select Specific Date Range
sschelp@purdue.edu
Review cost distribution for new or other employees whose cost distribution is currently set to the payroll default account. Changes should be executed on IT0027. ZHR_Cost_Distrib Org Unit
Fund = 91010000 (Payroll Default)
sschelp@purdue.edu; costing@purdue.edu
Review real time cost distribution for all of your departmental employees to determine if any changes are required prior to the processing of the payroll. ZHR_Cost_Distrib Org Unit
Other Cost Criteria (eg- fund, cost center)
sschelp@purdue.edu; costing@purdue.edu
Review payroll simulation for employee records that may be of concern (eg-pay impact for a change in FTE). Changes to cost distribution should be executed on IT0027. Z_PY_SIMU_SAR Org Unit
Employee PERNR
Other Cost Criteria
sschelp@purdue.edu; costing@purdue.edu