Payroll Services

I-9

Why and how to complete an I-9 Form

Contact Information

Download the I-9 Form (Paper form is needed for off-campus process.)

Web Resources

SAP

Employment Verification Information

I-9 Training

Electronic I-9 Information

Why and how to complete an I-9 Form

The Immigration Reform and Control Act of 1986 requires employers to hire only persons who may legally work in the United States-which are...

Citizens
Nationals of the United States
Aliens authorized to work

We do no discriminate against individuals on the basis of nation origin or citizenship.

Department of Homeland Security (DHS) Form I-9 is used by the employer to verify that persons are eligible to work in the United States and must be completed at the time of hire or rehire.

The Law Requires you to:

Give the employee an opportunity to review the I-9 instructions
Ensure that the employee completes section 1 of the I-9 Form
Review original documents establishing both identity and employment eligibility
Properly complete section 2 of the I-9 Form

Employers are not to specify which documents an employee can use to prove their identity and employment eligibility. The employee must be given an opportunity to review the list of acceptable documents and choose either one from List A OR one from List B AND one from List C.

Responsibilities

Employee

Completes section 1 of the I-9 Form
Presents original documents

Hiring Department/I-9 Completer

Verifies original documentation presented
Collects and transfers needed information for the Electronic I-9 System.

I-9 Processor

Creates reports for monitoring status expires, and missing info.
Train and assist Business Office staff on proper documentation and monitoring of the Electronic I-9 System.