Jump to other news and events
Purdue signature

I-9

Why and how to complete an I-9 Form

Contact Information

Download the I-9 Form (Paper form is needed for off-campus process.)

Web Resources

SAP

Employment Verification Information

I-9 Training

Electronic I-9 Information


Why and how to complete an I-9 Form

The Immigration Reform and Control Act of 1986 requires employers to hire only persons who may legally work in the United States-which are...

  • Citizens
  • Nationals of the United States
  • Aliens authorized to work

We do no discriminate against individuals on the basis of nation origin or citizenship.

Department of Homeland Security (DHS) Form I-9 is used by the employer to verify that persons are eligible to work in the United States and must be completed at the time of hire or rehire.

The Law Requires you to:

  • Give the employee an opportunity to review the I-9 instructions
  • Ensure that the employee completes section 1 of the I-9 Form
  • Review original documents establishing both identity and employment eligibility
  • Properly complete section 2 of the I-9 Form

Employers are not to specify which documents an employee can use to prove their identity and employment eligibility. The employee must be given an opportunity to review the list of acceptable documents and choose either one from List A OR one from List B AND one from List C.

Responsibilities

Employee

  • Completes section 1 of the I-9 Form
  • Presents original documents

Hiring Department/I-9 Completer

  • Verifies original documentation presented
  • Collects and transfers needed information for the Electronic I-9 System.

I-9 Processor

  • Creates reports for monitoring status expires, and missing info.
  • Train and assist Business Office staff on proper documentation and monitoring of the Electronic I-9 System.

Processes

Resources


Contact Information

Donna Mullins (I-9 Processor)
49-46765
Freehafer Hall (FREH)

International Students and Scholars
49-45770
Schleman Hall 136


Web Resources


SAP

Where to look for I-9 info.

  • IT 94, Residence Status (I-9) - Providing residency status
  • IT 48, Residence Status - Providing the visa type and expiration date

Where to pull upcoming expiry and missing information reports.

  • ZHR - Exp Report Here
  • ZHR - Missing Report Here