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Budgeting Subcontracts on a proposal will often require the use of multiple lines to accurately account for both the subcontract cost and Purdue F&A.

noteNOTE: University policy is that F&A is charged to only the first $25,000 of subcontract cost per budgeted subcontract. This is for the entire project and not per individual project period.


bullet Add a Subcontract w/ Total Cost <= $25k

sub_b

Subcontracts with a cost under $25k only require one line to be budgeted since all cost for that period will have Purdue F&A applied.

1. Click on the "Other Direct Costs" link in the left navigation pane.

2. Add a new Direct Cost line. For instructions click HERE.

3. Select the line Type: Subcontracts with F&A <= $25k

4. Enter "Description". Free text field for internal reference only.

5. Enter the appropriate amount in the "Funds Requested ($)" field.

6. Click "Save"

7. Repeat steps 1-6 for all additional budgeted subcontracts.

bullet Add a Subcontract w/ Total Cost > $25k

sub_a

Subcontracts with a cost over $25k need an additional line to account for the remaining budgeted cost that should not have Purdue F&A applied

1. Click on the "Other Direct Costs" link in the left navigation pane.

2. Add a new Direct Cost line. For instructions click HERE.

3. Select the line Type: Subcontracts without F&A

4. Enter "Description". Free text field for internal reference only.

5. Enter the first $25,000 in the "Funds Requested ($)" field

6. Click "Save"

7. Add a second Direct Cost line

8. Select the line Type: Subcontracts without F&A

9. Enter the remaining budgeted cost for that period in the "Funds Requested ($)" field.

10. Click "Save"

11. Repeat steps 1-10 for all additional budgeted subcontracts.

bullet Edit Out-Periods if Necessary

After Period 1 has been entered and all periods have been generated, it is usually necessary to adjust the budgeted out-periods. Since future periods utilize all budgeted lines in Period 1, those lines will need to be revised or removed so that Purdue F&A is accurately charged.

For instructions on editing Project Periods, please go HERE