One function of the Coeus system is auto-generated email notifications that inform specific individuals of the status and required actions during the electronic Routing and Approval process.

bullet Notification Email


Each type of email notification generated by the system has three main sections:

Required Action: The first portion of the email will depict the meaning of the notification. (example: "Please approve this proposal."

Proposal Information: The middle portion of the email will provide identifying information related to the proposal.

  • PI: Principal Investigator named on the project
  • Profit Center: Lead Unit assigned to the project
  • Proposal Number: Coeus record number
  • Sponsor: Listed sponsor on project
  • Deadline Date: Date due to sponsor
  • Title: Listed title of project
  • Sponsor Announcement: Funding opportunity of project

Embedded Link: The final portion will contain a link that will take you directly to the Proposal record in CoeusLite. When clicked, a new browser window will open and require you to complete the standard login process. Once logged in, the specific proposal record will open.

bullet Types of Notifications

Waiting for Approval: The proposal is reached the recipient's Sequential Stop and is ready for review and approval.

Approved by Other: Another Approver in the Sequence Stop has approved and the routing has moved to the next level of approvals.

Rejected: There has been a factor identified that requires the proposal to be either edited or it has been determined that the proposal will not be submitted in current form.

Bypassed: A business need has required that this particular level of approval to be bypassed. Academic Approvals will need to be obtained at a later time through a secondary method.

Submitted: The final Sequence Stop in the Routing Map has been approved and the Institute Proposal record has been generated.

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