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Coeus Lite - IRB Protocols

irb_investigator_approval

!!! IMPORTANT !!!  - Submission of IRB Protocols through CoeusLite is for Extension Educator Exemption Requests ONLY.  All HRPP Protocol submissions and revisions must be completed using hardcopy process.

The Coeus system provides a Routing & Approval function that allows Academic Approvers the ability to enter the system and electronically provide their authorization for the submission of IRB Protocol submissions.  To ensure that the Principal Investigator is aware of the submission and approves, the person named as PI will always be required to provide their approval in the first Routing stop.  This will allow the Investigator to delegate the data entry and completion of a protocol while ensuring proper authorizations are given.

noteNOTE:  Coeus will automatically apply the correct Approval Map based on the information within the submission.  It is not necessary to define who should approve and persons in the applied maps are maintained by the system.

 

 bulletApprove – From Protocol

If the PI completed and Submitted the protocol to IRB or is already in the CoeusLite record, they may approve by directly navigating to the Approval screen.

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1.   Click on the “Approval Routing” link found in the 4. Submit section of the left Navigation

2.  Click “Approve” in the upper left navigation menu

irb_approval_screen

3.  The Approval window will open to complete approval

4.  Add Comments:  Comments field is free text and will allow for the entry of any pertinent information.  Comments may be viewed by any User who can also view the Route map.

5.  Add Attachments:  Any file type may be added to the approval by entering a description and clicking the “Browse” button to complete a standard browse/upload function.  Once the file has been selected, click “Add” to attach the file.  Multiple files may be uploaded to an Approval

6.  Click “Approve”.  This will close the current Sequential Stop and automatically notify the next level of approvals

bulletApprove – From System Notification

Every Approver, including the PI, will receive a system generated email notification informing them that their Approval is required.  An Investigator may use the embedded links in the received notification to launch CoeusLite and navigate directly to the submission to be approved.

1.  Click on the embedded link found in the “Waiting for Approval” email notification

2.  Log into CoeusLite using your standard Career Account

3.  The Protocol Summary screen should open for the appropriate submission

4.  Click “Approve” in the upper left navigation menu

5.  The Approval window will open to complete approval

6.  Add Comments:  Comments field is free text and will allow for the entry of any pertinent information.  Comments may be viewed by any User who can also view the Route map

7.  Add Attachments:  Any file type may be added to the approval by entering a description and clicking the “Browse” button to complete a standard browse/upload function.  Once the file has been selected, click “Add” to attach the file.  Multiple files may be uploaded to an Approval

8.  Click “Approve”.  This will close the current Sequential Stop and automatically notify the next level of approvals