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Coeus Premium - IRB Protocols

irb_efile_scenerios

bullet Front office:

A. A new application arrives:

  • Identify and separate into document type categories
  • Enter and upload application and documents (separately) in Protocol Attachments tab
  • Submit as usual in Coeus and route hard copy file to appropriate PRC for review

B. A PI emails a signed copy of the application after the previously submitted application has already been entered and routed:

  • Search for appropriate record in Protocol module and perform an Administrative Correction
  • Go to Attachments tab and select the previously entered Application in Protocol Attachments sub-tab
  • Modify the previous Application document and upload signed copy
  • Place hard copy in file

C. Application is approved

  • Process approval as usual
  • Scan stamped consent forms
  • Search for and open record in either Protocol or Submission module
  • Go to Attachments tab and upload stamped consent forms in Other Attachments sub-tab
  • Place hard copy stamped consent forms in file

bullet Protocol Review Coordinator:

A. PI or Graduate student has been communicating with you via email about their application:

  • Save email to Desktop
  • Search for and open protocol record in either Protocol or Submission module
  • Go to Attachments tab
  • Upload email correspondence in Other Attachments sub-tab
  • Print hard copy of email correspondence and place in file

B. Graduate student comes to your office during walk-in hours and submits a corrected version of their consent form (hard copy) after their consultation:

  • Scan revised consent form
  • Search for and open protocol record in Protocol module
  • Perform an Administrative Correction
  • Go to Attachments tab
  • Select the previously submitted consent form in Protocol Attachments sub-tab
  • Modify selected consent form and upload revised consent form
  • Place hard copy of the revised consent form in file