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University Announces Interim Changes in Hiring and Posting Procedures - 01/26/10

As a step toward achieving budget reductions due to the recent rescission of state funding, the University is implementing an interim hiring process.

The procedures are effective immediately and apply to new or vacant administrative/professional and clerical/service positions. This process applies to regular and temporary positions supported from all funding sources with the exception of positions funded fully by Sponsored Programs or Ag Federal Appropriations.

Positions may be filled only with the prior approval of the president or the executive officer reporting to the president or the executive officer’s designee.

Before requesting approval to fill a position, the hiring supervisor must review the need for the position and consider alternatives:

     1. Is the position critical to the strategic mission of the University?
         -- Does it support stated goals and objectives?
         -- If the position is non-critical, can you suspend or eliminate the position’s function?

     2. What are the alternatives to filling the position?
         -- Can you reassign critical work to other positions, either temporarily or on an ongoing basis?
         -- Can you restructure or consolidate work within or across units?
         -- Can you delay filling the position?


Administrative/Professional and Clerical/Service Positions Review and Approval Process
If the hiring supervisor determines that the position is mission-critical and that there are no alternatives to filling the position, then:

     -- For positions funded by Sponsored Programs or Ag Federal Appropriations, the normal recruitment and hiring process will apply.
     -- For all other positions, use the HR Position Posting Request Form or equivalent document and forward it to your director of financial affairs, who will review and sign the form indicating that the appropriate department head and dean/vice president approvals have been obtained. The director of financial affairs will then forward the form to your executive officer or designee for final review and approval.
     -- After obtaining the required approval, send the completed HR Position Posting Request Form or equivalent document and the usual employment and compensation documentation to your Human Resources office. The University’s normal recruitment and hiring process will then apply.


Other Positions Review and Approval Process
Research faculty, continuing lecturer, limited-term lecturer, post-doc, graduate student, and undergraduate student positions can be filled following normal recruitment and hiring processes.
 
The provost has issued separate guidelines for the review and approval process for all faculty hiring other than research faculty.

For future reference, these interim hiring and posting procedures for non-faculty staff and the HR Position Posting Request Form can be found on the People/Hiring page of Business @ Purdue.


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