Vacation and Holiday Pay Policies Should Be Reviewed as Year-end  Approaches - 10/21/08

As the end of the year approaches, Human Resource Services urges clerical and service staff members to keep in mind the policies affecting their vacation and holiday pay.

The current vacation policy for regular clerical and service staff allows each staff  member to carry forward up to 320 hours of accrued vacation into the 2009 calendar year regardless of their number of years of service and regardless of whether they are full- or part-time. Thus, any vacation time they have accrued exceeding 320 hours will be lost if not used before Wednesday, Dec. 31.

Regular clerical and service staff members in layoff status for 30 days or less during  the end-of-the-year holiday season will receive pay for University-designated holidays. The number of holidays at this time of year totals four. This year, those four days are:

       Thursday, December 25, 2008         Thursday, January 1, 2009
       Friday, December 26, 2008              Friday, January 2, 2009

Therefore, a staff member in layoff status for 30 days or less during the end-of-the-year holiday season should receive normal holiday pay for these four holidays.

All regular clerical and service staff members, including official retirees, who are planning to separate from the University the day after a holiday, must be physically at work for at least half a day the next working day after the holiday in order to receive pay for the holiday. Terminal vacation may not be used to “bridge” a holiday to receive pay for the holiday. 

For more information about these policies, please contact Compensation at 494-0097.