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Human Resource Services Urges Staff to Review Vacation and Holiday Pay Policies - 11/5/09

As the end of the year approaches, Human Resource Services urges clerical and service staff members to keep in mind the policies that affect their vacation and holiday pay.

The University’s current vacation policy for regular clerical and service staff allows each staff  member to carry forward up to 320 hours of accrued vacation into the 2010 calendar year, regardless of the number of years of their service and whether they are full- or part-time. Thus, any vacation time they have accrued exceeding 320 hours will be lost if not used before Thursday, Dec. 31, 2009.

Regular clerical and service staff members in layoff status for 30 days or less during the end-of-the-year holiday season will receive pay for University-designated holidays. The number of holidays at this time of year totals four. This year, those four days are:

       Thursday, Dec. 24, 2009         Thursday, Dec. 31, 2009
       Friday, Dec. 25, 2009              Friday, Jan. 1, 2010

Therefore, a staff member in layoff status for 30 days or less during the end-of-the-year holiday season should receive normal holiday pay for these four holidays.

All regular clerical and service staff members, including official retirees, planning to separate from the University the day after a holiday must be physically at work for at least half a day the next working day after the holiday to receive pay for the holiday. Terminal vacation may not be used to “bridge” a holiday to receive pay for the holiday.

For more information about these policies, please contact Gayla Ruark by email or by calling 494-6705.


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