Meeting Paperwork Deadlines Allows Timely Processing of New Employees - 10/27/11

To ensure that new Business Services employees have proper system accesses their first day on the job, it is necessary for departments to meet the deadline for submitting their new hires’ paperwork.

Departments must turn in their new hires’ Personnel Action Form to their payroll appointment specialist in the Personnel Appointment Service Center (PASC). Processing new employees also includes requesting their computer access. To make the request, first determine whether the new employee’s department is supported by Cooperative Services Desktop Support (CSDS) by checking ITaP’s CSDS Approved Person List. If the department is supported, complete the Request for Privileges Form and submit it to Human Resources. Once the career account is established, the technical coordinator or approved person fills out the CSDS request form. All other users can get details from their technical coordinator.

New hires spend their first two days on the job in New Employee Orientation (NEO) becoming acquainted with the University. To allow adequate time to establish their system access during orientation, the PA Form and computer access information should be submitted to the respective areas no later than 5 p.m. two Fridays before NEO.

The PA Form and Employee Information Form 13 must be stapled to a green New Employee Orientation Checklist, available for downloading from the New Employee Orientation website.

Green checklists signal that the attached paperwork belongs to a new hire attending the next NEO and should be placed on top of the PA Form. The PASC then knows to enter the new employee’s information into the system, generating communication to departments and presenters participating in NEO.

The two-day orientation classes are presented twice each month. Paperwork for new employees attending the next NEO on Nov. 7 and 8 is due at the PASC by 5 p.m. Friday, Oct. 28. Paperwork for  new employees attending the Nov. 21 and 22 NEO must reach the PASC by 5 p.m. Friday, Nov. 11.

Dates for the NEO sessions through 2012, the agenda, the overview, and deadlines are available on the NEO website. Questions may be referred to NEO presenter Tiffany Weatherford.