I-9 Completion Compliance - 12/6/12
Payroll Services would like to remind I-9 Completers that Purdue University has specific responsibilities that must be followed under immigration law during the hiring process and is subject to penalties if found in violation of Form I-9 requirements. These penalties include:
Criminal penalties (when there is a pattern or practice of violations)
Debarment from government contracts
The completion of the Form I-9 within three days from an employee’s date of hire is vital due to the penalties that may occur if this requirement is not followed.
- The employer must ensure that the employee completes Section 1 of the Form I-9 by the first date of employment which can occur within the time the employee accepts the position to the first day of work.
Example: An employee may complete Section 1 up to sixty days prior (9/3/12) to their first date of employment (11/1/12), but should complete Section 1 no later than the start of work on their first day (11/1/12).
- The employer is responsible for the completion of Section 2 of the Form I-9 within three business days of the employee’s first day of work for pay.
Example: If the employee starts work on Monday, Section 2 must be completed by Thursday of that same week.
- If an employee is hired for fewer than three business days, Sections 1 and 2 must be fully completed by the employee’s first date of employment.
- Completion of the Form I-9 is not required for employees not physically working on U.S. soil.
- Employees MUST present original document(s) to show their identity and employment eligibility within three business days from the first date of employment.
- When an employee completes the Form I-9 with the status of SSN Applied For, they MUST be permitted to work until the SSN is provided.
- An employee must cease working and be separated if the Form I-9 is not completed within the three day rule.
Please direct Form I-9 questions to I-9Support@purdue.edu.