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Payroll Sets October 31 Deadline for Direct Deposit Enrollment - 09/17/09

Oct. 31 is the cut-off date for University faculty and staff, who currently get hard-copy checks, to arrange for electronic direct deposit of their bi-weekly or monthly pay. After Oct. 31, the Payroll Department will discontinue the production of paper paychecks.

In the interim, Payroll is strongly encouraging employees who have not already enrolled in direct deposit to do so without delay.

If employees choose not to enroll in direct deposit, they need to authorize their pay via an electronic pay card, which works like a debit card.

To assist employees, Payroll will conduct several pay card information sessions in October. The sessions will allow employees to learn more about pay cards, ask questions in a one-on-one environment, and to sign up for direct deposit or a pay card. The schedule will be released later this month.

Remaining employees who fail to sign up for electronic payment by Oct. 31 will have their paper paychecks mailed to them for delivery via regular U.S. mail. Payroll notes that mailed checks may take several days to reach their destination and emphasizes that mailing hard-copy paychecks will be a temporary solution.

Payroll reminds business offices that all new employees must sign up for direct deposit, and to be ready to assist new and current staff with the direct deposit enrollment process.

Enrollment can be accomplished quickly and easily online via Employee Self Service (ESS) or by completing a Form 0003, Direct Deposit Authorization and submitting it to the Shared Service Center in Freehafer Hall. The form is downloadable from the Payroll Department Web site, and hard copies are available from the business offices.

Employees’ only prerequisite for direct deposit is a checking or savings account at a financial institution into which Payroll can deposit earnings. Staff and faculty who lack such an account may contact the Payroll Department for assistance and a list of area financial institutions.

While an electronic payroll provides numerous cost-saving, efficiency and green benefits to the University, it also offers benefits to employees, such as:

While an electronic payroll provides numerous cost-saving, efficiency and green benefits to the University, it also offers benefits to employees, such as:
     -- Greater security for sensitive, personal information and a guard against identity theft.
     -- They will still receive pay even if the University is shut down for a weather or Pandemic event.
     -- Easier financial management because deposits are made automatically and on time.
     -- Convenience, immediate access to money and peace of mind, even when the employee is sick or unable to get to the bank.
     -- Deposits can be transferred to as many as eight different money accounts, even accounts in different financial institutions.
     -- An online pay statement available through ESS.

For more information, please access Frequently Asked Questions Regarding Direct Deposit, available through the Payroll Department Web site.


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